Top 40 Office administrator Jobs in Essex Ct

Office Manager/Dispatcher
ADVANTAGE FITNESS EQUIPMENT REPAIR —North Haven, CT
- From $25 an hour
- Full-time
- Mid-level
- Office
- Residential
Quick Apply
11h
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Connecticut
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Office Manager
SavATree LLC —Old Saybrook, CT
- Up to $60,000 a year
- Mid-level
- Office
- Ability to lift 50 pounds
- Health insurance
- Paid time off
Quick Apply
Office Administrator
Sullivan Financial Advisors —Essex, CT
- $25 - $30 an hour
- Part-time
- Office
- Administrative experience
- In-person
- Health insurance
- Dental insurance
Quick Apply
7d
Branch Office Administrator
Edward Jones —Essex, CT
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Office Administrator plus
Bridebrook Development —East Lyme, CT
- $24.75 - $34.80 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- QuickBooks
- 401(k)
- Parental leave
Quick Apply
1d
Office Manager
Ocean Honda Groton —Groton, CT
- $35 - $40 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Dealership
- Paid holidays
- Health insurance
Quick Apply
Dispatcher / Office Administrator – HVAC Home Services
Call The Bee —New London, CT
- $75,000 - $85,000 a year
- Weekends as needed
- Background check
- Pass drug screening
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
Spot On Networks —North Haven, CT
- $24.85 - $29.92 an hour
- Part-time
- Bilingual
- Microsoft Outlook
- Inventory management
- Flexible schedule
Quick Apply
4d
Office Administrator
Crisp Community LLC —Norwich, CT
- $50,000 - $60,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
Quick Apply
8d
Office Manager
Northline Psychiatry —Niantic, CT
- $45,000 - $55,000 a year
- Full-time
- Background check
- Private practice
- Vital signs
- Paid holidays
- Health insurance
Quick Apply
1d
BUSINESS OFFICE MANAGER
Stonington Institute —Groton, CT
- Urgently hiring
- Computer literacy
- Writing skills
- Adults
- Health insurance
- Dental insurance
Office Administrator
More to Say —Branford, CT
- $19 - $21 an hour
- Full-time
- Private practice
- High school diploma or GED
- Pediatrics
- Paid holidays
- Health insurance
Quick Apply
Office Manager - Mid/Senior Level
SBG TECHNOLOGY SOLUTIONS INC —Groton, CT
- $75,000 - $90,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
1d
Business Office Manager
Complete Care at Groton Regency —Groton, CT
- Weekends as needed
- Microsoft Excel
- Computer literacy
- Mid-level
Quick Apply
Operations Coordinator
Amplify People —Stonington, CT
- $50,000 - $60,000 a year
- Full-time
- No experience needed
- Office
- Residential
- Paid holidays
- Health insurance
Quick Apply
Business Office Director The Residence at Ferry Park
LCB Senior Living —Rocky Hill, CT
- $75,000 - $80,000 a year
- Full-time
- Computer literacy
- Writing skills
- English
- Paid holidays
- Dental insurance
Quick Apply
8d
Assistant Front Office Manager
Mystic Marriott Hotel & Spa —Groton, CT
- $20.50 an hour
- Weekends as needed
- Merchandising
- Mid-level
- Hotel
- Wellness program
- Commuter assistance
Front Office Manager
INN AT MIDDLETOWN —Middletown, CT
- Word processing
- Computer literacy
- Mid-level
Quick Apply
Office Manager - Adult Behavioral Health Services (per diem)
Natchaug Hospital —Groton, CT
- Monday to Friday
- Adults
- Mid-level
- Office
Quick Apply

I want to receive the latest job alert for office administrator in essex ct

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office administrator jobs near essex ct

Office Manager/Dispatcher

ADVANTAGE FITNESS EQUIPMENT REPAIR
North Haven, CT

Quick Apply

Job Details

Full-time
From $25 an hour
11 hours ago

Qualifications

Computer operation
Filing
Administrative experience
Attention to detail
Time management

Full Job Description

Fitness Equipment Sales & Service Company

Position Type: Full-Time

Department: Service & Operations

Reports To: Owner / General Manager

Position Overview:

We are seeking a highly organized, dependable, and customer-focused Dispatcher / Office Manager to join our growing fitness equipment sales and service company. This position is the central point of communication between our customers, service technicians, sales team, and management. The ideal candidate is someone who enjoys a fast-paced environment, can confidently handle multiple priorities, and takes pride in providing excellent customer service.

The Dispatcher / Office Manager will be responsible for:

Answering customer calls, coordinating service appointments, dispatching technicians, communicating with customers, preparing work orders, and invoicing customers after service is completed.
Key Responsibilities:
Customer Service & Phone Support Answer incoming customer calls and emails in a professional and friendly manner.
Assist customers with service requests, scheduling, equipment questions, and general inquiries.
Gather accurate information about equipment issues and customer needs. Communicate appointment times and service updates to customers.
Follow up with customers regarding completed service, estimates, parts, and outstanding issues.
Maintain positive relationships with residential, commercial, gym, and fitness facility customers.
Dispatching & Service Scheduling Schedule and coordinate daily service calls for field technicians. Efficiently route technicians based on location, availability, skill set, and urgency. Maintain and update the service calendar.
Communicate service appointments and changes to technicians and customers.
Monitor technician schedules throughout the day and adjust appointments as needed.
Coordinate return visits when additional parts, labor, or repairs are required. Prioritize emergency or time-sensitive service requests.
Work Orders & Service Administration Create, organize, and maintain customer work orders.
Enter accurate customer, equipment, labor, parts, and service information into the company system.
Review completed technician paperwork for accuracy and completeness. Track open service calls from initial customer contact through completion.
Monitor outstanding estimates, parts orders, and follow-up appointments. Maintain organized customer and service records.
Invoicing & Accounts Receivable Support Prepare and send customer invoices for completed service and equipment repairs.
Review technician work orders to ensure all labor, parts, and applicable charges are accurately billed.
Process invoices and assist with collecting outstanding balances. Follow up on unpaid invoices when necessary.
Coordinate with management and accounting regarding billing questions or discrepancies.
Office Management Assist with the daily administrative operations of the service department.
Maintain organized digital and physical files. Order and maintain office supplies as needed.
Assist management with reports, scheduling, customer records, and other administrative tasks.
Help improve office and service procedures to make the company more efficient. Perform other administrative duties as needed.

Qualifications

Previous experience in dispatching, scheduling, customer service, office administration, or service coordination preferred.
Strong organizational and time-management skills. Excellent telephone and written communication skills.
Comfortable working with customers and field service technicians.
Strong computer skills and ability to learn new software quickly.
Experience with invoicing, billing, or accounting software is a plus.
Ability to multitask and prioritize in a busy office environment. Strong attention to detail and accuracy.
Ability to remain calm and professional when dealing with scheduling changes or customer concerns.
Must be dependable, punctual, and able to work independently. Fitness equipment, commercial service, or field-service experience is a plus but not required.

The ideal candidate is a person who can keep the office organized while handling a steady flow of phone calls, technicians, customers, schedules, and invoices. You should be comfortable jumping between tasks, solving problems, and communicating with people throughout the day. You don't need to be a fitness equipment expert on day one, we can teach you our equipment and service processes. What matters most is that you are organized, dependable, professional, and great with customers.

What We Offer:

Full-time position with a growing fitness equipment company Friendly and professional work environment
Opportunity to learn the fitness equipment and service industry
Opportunity for growth and increased responsibility
Competitive compensation based on experience

How to Apply If you are organized, customer-focused, and enjoy keeping a busy operation running smoothly, we would love to hear from you. Please submit your resume and a brief description of your relevant experience.

Pay: From $25.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in essex ct

Office Manager/Dispatcher

Military Service - U.S. Air National Guard, Administration

Office Manager

Office Administrator

Branch Office Administrator

Office Administrator plus

Office Manager

Dispatcher / Office Administrator – HVAC Home Services

Office Administrator

Office Administrator

Office Manager

BUSINESS OFFICE MANAGER

Office Administrator

Office Manager - Mid/Senior Level

Business Office Manager

Operations Coordinator

Business Office Director The Residence at Ferry Park

Assistant Front Office Manager

Front Office Manager

Office Manager - Adult Behavioral Health Services (per diem)

I want to receive the latest job alert for office administrator in essex ct

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected