Top 14 Executive administrative assistant Jobs in Estero, Fl

Executive Assistant to the President/ Direct Experience Required
Liberty Youth Ranch —Bonita Springs, FL
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
TeleSpecialists LLC —Fort Myers, FL
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid training
- Health insurance
Quick Apply
12d
Executive Assistant
Quality Enterprises USA, Inc. —Naples, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Health insurance
Quick Apply
EXECUTIVE ADMINISTRATIVE ASSISTANT
AVOW INC —Naples, FL
- $65,000 - $75,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- 403(b) matching
- Mileage reimbursement
Quick Apply
Administrative Assistant II
Florida Gulf Coast University —Fort Myers, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Administrative Assistant to President and Director of Technology
Axis Satellite, LLC —Fort Myers, FL
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Executive Administrative Assistant - Horticulture
Naples Botanical Garden Inc —Naples, FL
- $22.36 - $24.04 an hour
- Background check
- Office
- 3 years
- Paid holidays
- Disability insurance
Quick Apply
5d
Executive Administrative Assistant
Habitat for Humanity of Lee and Hendry Counties —Fort Myers, FL
- $19 - $24 an hour
- Monday to Friday
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Operations Coordinator for Oncology Diagnostic Testing Organization
NeoGenomics Laboratories —Fort Myers, FL
- Oracle
- Microsoft Outlook
- Mid-level
- Employee stock purchase plan
- Paid holidays
Quick Apply
3d
Assistant Executive Director
Experience Senior Living —Cape Coral, FL
- $85,000 - $90,000 a year
- Weekends as needed
- Background check
- Clean driving record
- Management
- Paid holidays
- Disability insurance
Quick Apply
Personal Assistant Medical Office
Art of Medicine Pain Specialists, LLC —Naples, FL
- $18 - $25 an hour
- Full-time
- Background check
- Clean driving record
- Microsoft Excel
- 401(k)
- Paid time off
Quick Apply

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Executive Assistant to the President/ Direct Experience Required

Liberty Youth Ranch
Bonita Springs, FL

Quick Apply

Job Details

Full-time

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Executive administrative support
Bachelor's degree
Organizational skills
Business Administration
Office management

Full Job Description

** COVER LETTER & RESUME REQUIRED**

Job Posting: Executive Assistant

Location: Bonita Springs, FL
Organization: Liberty Youth Ranch

About Us

Liberty Youth Ranch (LYR) is a Christian agency celebrating over 20 years of service dedicated to providing long-term support and life skills to vulnerable children and families in need. Our mission focuses on nurturing independence, achieving long-term success, and creating a multigenerational impact. As part of our mission, we maintain a debt-free, 156-acre master-planned community, operate a social enterprise, and engage in essential community outreach.

LYR seeks to fill the position of a highly motivated Executive Assistant to support the President and CEO as soon as possible. The Executive Assistant provides executive support in a one-on-one working relationship, ensuring high-level entrepreneurial operations within the C-level executive office. This role demands strong written and verbal communication, organizational skills, and the ability to manage multiple priorities effectively. The Executive Assistant will have the ability to work independently on projects from conception to completion and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with professional discretion.

Position Overview

The Executive Assistant will report directly to the President and CEO, serving as the primary point of contact between the executive office and staff, stakeholders, and external partners. This individual will manage executive-level activities, oversee the President and CEO’s schedule/calendar, serve as a key representative when required, and oversee special projects. The Executive Assistant must be detail-focused and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community-oriented.

Key Responsibilities

Executive Support & Office Management

Complete a wide variety of administrative tasks for the President and CEO, including managing an extremely active schedule, including calendar appointments, meetings, and travel logistics.
Plan, coordinate, and ensure the President and CEO’s schedule is followed and respected. Coordinate meetings, including preparing agendas, taking minutes, and following up on action items through completion.
Prepare and organize materials for meetings, presentations, and events.
Accompany the President and CEO to strategic meetings, conferences, and events, offering real-time logistical support and ensuring seamless coordination.
Oversee office operations, ensuring a well-organized and functional environment.
Provide executive-level support to the President and CEO, handling correspondence and screening inquiries.
Act as a "barometer," having a sense of the issues taking place in the environment and keeping the President and CEO updated.
Provide "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the President and CEO's time and office.
Prioritize conflicting needs; handle matters expeditiously and proactively and follow through on projects to successful completion, often with deadline pressures.

Communication & Relationship Management

Serve as a liaison between the President and CEO and board members, donors, staff, and external stakeholders.
Manage donor relations and written correspondence, including letters, e-mails, and acknowledgments. Draft and edit correspondence from the President and CEO to stakeholders.
Ensure clear, professional, and timely communication on behalf of the Office of the President.
Represent the President and CEO in meetings and at events as needed.

Event Planning & Coordination

Plan and coordinate executive events and meetings, ensuring all logistics are in place.
Manage vendors and contractors related to executive office events and operations.
Collaborate with staff to align event logistics with the organization’s Christ-centered mission and goals.

Budgeting & Administrative Oversight

Assist in preparing budgets for the Office of the President and monitor expenditures to ensure compliance.
Coordinate office purchasing and vendor contracts in alignment with budgetary guidelines.

Qualifications

Experience with Blackbaud Raiser's Edge NXT software.
Bachelor’s degree in Business Administration, Communications, or related field (Master’s preferred).
Entrepreneurial mindset, able to identify opportunities and solve problems with initiative and creativity.
Deep sense of ownership and personal investment in advancing the mission of Liberty Youth Ranch.
Strong track record of success in supporting senior leadership in fast-paced, high-impact environments, with 5 to 10 years of experience in executive administration, nonprofit management, or C-level Executive support roles.
Proficiency in technology, including Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, social media web platforms, artificial intelligence, and cloud-based collaboration platforms.
Excellent organizational, interpersonal, and communication skills.
Ability to handle confidential information with discretion and professionalism.
Faith-based nonprofit experience is highly desirable.
Strong multitasking skills with the ability to manage competing priorities and meet deadlines.
Availability to occasionally work evenings or weekends for special events or meetings.

What We Offer:

A collaborative and supportive work environment focused on making a meaningful impact.
Competitive salary and comprehensive benefits package.
Purpose and opportunity to contribute to the growth and development of a Christian community and nonprofit organization.

To Apply

No phone calls, please. Cover letter required.

Submit your cover letter and resume to [email protected] with “Executive Assistant Applicant” in the subject line.

For more information about Liberty Youth Ranch, please visit www.LibertyYouthRanch.org.

Job Type: Full-time

Benefits:

401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Ability to Commute:

Bonita Springs, FL 34135 (Required)

Ability to Relocate:

Bonita Springs, FL 34135: Relocate before starting work (Required)

Work Location: In person

Quick Apply

Refine Your Search

executive administrative assistant jobs in estero, fl

Executive Assistant to the President/ Direct Experience Required

Executive Assistant

Executive Assistant

EXECUTIVE ADMINISTRATIVE ASSISTANT

Administrative Assistant II

Administrative Assistant to President and Director of Technology

Executive Administrative Assistant - Horticulture

Executive Administrative Assistant

Operations Coordinator for Oncology Diagnostic Testing Organization

Assistant Executive Director

Personal Assistant Medical Office

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