The City Recorder’s Office is looking for a detail-oriented and organized individual to fill the role of a part time Senior Program Coordinator. This position is a Limited Duration position that could last up to 6 months per business need.
This role will assist with records management, archiving, promotional and educational outreach, and other supporting duties. An ideal candidate will enjoy working both as part of a team and independently, be comfortable working in a fast-paced team environment, sometimes with rapidly changing priorities, and be able to exercise discretion in all work environments.
Application Deadline: Thursday, June 18, 2026, at 5 p.m. P.T.
Accepting Online Applications only through the City of Eugene Website
Information on How to Apply
Classification: Senior Program Coordinator
Salary Range: $35.74- $44.54 hourly
The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA).
Department, Division: Central Services, City Manager’s Office
Union Representation: American Federation of State, County and Municipal Employees (AFSCME)
Work Location: City Hall, 500 E 4th Ave.
Schedule: 20 hours per week, Monday - Friday, 9:00 a.m. – 1:00 p.m., per business need
Benefits: The City of Eugene offers robust and competitive benefits. For more information, select the Benefits Tab, or view benefits summaries as well as see information about all employee benefits.
: Information about living in Eugene, how the City of Eugene operates, and more can be found on our website.
About the Limited Duration Position:
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This Limited Duration position could last up to six months per business need.
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If you are a current Limited Duration employee, you will not have rights back to your Limited Duration position.
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Employees hired into Limited Duration positions will be members of the AFSCME bargaining unit and covered by the contract except for items outlined below:
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Limited Duration employees are at-will and do not have a probationary period; they accrue no seniority, have no bumping or layoff provisions, and have no discipline or discharge rights.
- Applies advanced paraprofessional knowledge and experience to the Archives, Public Records, and Contracts Management program. Uses considerable judgement for planning, coordinating and overseeing program aspects and developments. Assists the City Recorder in the ongoing direction of programs and operations.
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Archives: creates high-level inventories in consultation with department leads; establishes process for physical intake based on availably of archives space and appropriateness based on current retention schedules; develops a process to de-accession records from archives back to departments or facilitate destruction if eligible.
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Records Management: Oversees records management projects by providing support and information to staff on State requirements for preserving, retaining, and making available records. Develops trainings and resources for staff to support ongoing compliance.
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Contracts: Supports the citywide contract system through filing (hard copy and digital), metadata updates, and destruction preparation; ensures compliance with all applicable legal requirements; supports historical contract management through backlog reviews and maintenance of physical contract room.
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Develops administrative, operating, and programmatic procedures and controls for carrying out activities in the assigned area; implements, coordinates, and administers a variety of projects and activities; coordinates with other departments and/or jurisdictions; Identifies administrative, operational, and programmatic issues and problems and makes recommendations for improvements.
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Assists the City Recorder in developing long and short-range objectives and program goals.
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Evaluates effectiveness, impact, and cost of program or operational activities; evaluates need for training or changes to program policies and procedures and develops recommendations; monitors program compliance and administers training as needed.
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Interprets and applies laws, rules and regulations impacting the program area to determine and implement an appropriate course of action. Interprets ordinances; reviews legislation and other rules and regulations pertaining to assigned programs; monitors program activities for compliance with Federal and/or State laws
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Negotiates with involved parties to resolve problems, gain compliance, reach agreement or determine provisions for services.
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Develops and/or oversees the development of promotional and educational outreach activities for the program area, including writing fact sheets which require researching a variety of resources.
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Provides assistance and information to employees requiring thorough knowledge of laws, regulations, policies and procedures in the assigned area.
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Develops procedures, manuals, and forms for program area; writes instruction manuals describing procedures and requirements.
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Performs special studies and program or operation audits; informs manager or supervisor of trends, costs, problem areas and special conditions and issues; presents data and information on assigned projects (e.g. records management, archival processes, contracts).
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Provides a variety of administrative program support, such as developing and maintaining databases and spreadsheets; verifying, tracking and updating information; designing and producing standard and customized reports; develops and maintains complex recordkeeping and tracking systems (e.g. contracts, public records requests).
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Provides training to coworkers, interns, and temporary staff.
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Operates a variety of office equipment including personal computer, photocopier, scanner, printer, etc.
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Actively supports and respects diversity in the workplace.
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Performs related and other duties as assigned.
To view detailed information on the duties, knowledge, and abilities that may be expected for this position, please see the classification: Senior Program Coordinator
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.
Minimum Qualifications
Experience
Four years of progressively responsible paraprofessional experience in the program or operational area or a related field, including at least two years of experience at the paraprofessional journey-level.
Education
Equivalent to an Associate degree with major course work in the area of assignment, or in public administration, business administration, or a related field.
Background
Must pass a background check.
The ideal candidate will have the following knowledge, skills, and abilities
Knowledge
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City Council and municipal processes and procedures.
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Office practices, procedures and equipment. Word processing, presentation, database and spreadsheet software, virtual and in-person meeting applications and tools.
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Principles and practices of customer service and general office operations.
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Basic math and statistical calculations.
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Expert knowledge of English grammar, spelling and usage; proof-reading, punctuation.
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State of Oregon Public Records and Retention Rules and guidelines.
Skills
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High attention to detail
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Experience with contracts, particularly the management of active contracts and the close-out process
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Experience building organization and/or filing systems
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Experience implementing or enforcing policies, rules, mandates or statutes
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Experience with disposition or destruction of records
Abilities
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Work independently and with initiative to support daily City Recorder’s Office processes.
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Plan, organize and administer specialized program areas; evaluate program direction and assess program impact, perform program or operation need assessments; evaluate issues, solve problems, and prioritize needs.
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Read, understand, interpret and apply applicable provisions of procedures, laws, ordinances and techniques to assigned area activities.
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Exercise good judgment, establish priorities and goals, maintain confidentiality.
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Research and compile information and make recommendations.
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Write clear and concise reports and other correspondence.
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Establish and maintain complex specialized records, varied and detailed computerized filing and record-keeping systems; design reports and compile data.
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Work well independently and within a team setting; make appropriate decisions regarding work methods and priorities; use appropriate conflict resolution, negotiation and communication skills.
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Make independent decisions consistent with appropriate policies, procedures, and techniques.
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Operate standard office equipment such as typewriter, calculator, personal computer, telephone and photocopier; use a variety of computing programs, such as word processing and spreadsheets, etc.
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Work with a high degree of accuracy and organize work assignments to meet deadlines.
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Communicate effectively, both orally and in writing.
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Keep informed on developments in the program or operational area. Learn new skills and new processes as required.
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Develop training, training materials and conduct training sessions.
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Demonstrate effective time-management and organizational skills.
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Perform physical activities that are essential functions of the position, including sitting or standing frequently or for extended periods of time, bending, stooping, and kneeling.
Working Conditions
Work in this class is done generally in an office environment. May be required to sit, keyboard, write, hear and speak for extended periods. Work activities may include bending, stooping, and kneeling. May be required to lift up to 20-30 pounds.
What to Expect from our Selection Process
Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations. PLEASE NOTE: Once the posting closes, the process can take 4-6 weeks to complete.
Diversity, Equity, and Inclusion
The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply.
The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.
In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States. NOTE: The City of Eugene does not participate in the E-Verify program; therefore, candidates requiring E-Verify for employment authorization will not be eligible for employment with the City.
