Maintenance Coordinator: Job Description Summary
Under the supervision of the General Manager, the Maintenance Coordinator is responsible for assisting in all areas defined as a part of the Maintenance Coordinator job description. This is a management role that will directly and indirectly supervise individuals, building staff, operations, and coordinate the various functions. Primary responsibilities include ensuring client facilities generate satisfactory maintenance work, the property is maintained in accordance with client standards and requirements and customer satisfaction.
Job Description
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
· Responsible for all building correspondence to and from clients, tenants and vendors as directed by General Manager.
· Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts, and ensure the property is legally compliant.
· Coordinate with owners on all work-related items with properties and ensure the work is to the owners’ satisfaction and property inspections reports to verify work.
· Advertising vacancies for market and giving accurate descriptions for each property.
· Ensure invoices are processed in accounting with appropriate back-up and according to established procedures.
· Yearly property inspections
· Oversee and coordinate tenant move ins and move outs.
· Oversee and coordinate tenant requests for above standard work. Obtain estimate, provide proposal, approve work, and invoice tenant for such work.
· Oversee and coordinate the maintenance of work orders and purchase order systems.
· Responsible for aspects of development and maintenance of a comprehensive Tenant. Service Package.
· Oversee all field personnel and coordinate as needed based on emergencies and urgency of work.
· Handling tenant violations and drafting lease agreements as needed.
· Ensure Certificates of Insurance for tenants and vendors are up to date.
· Responsible for leading and overseeing regular inspections of properties with janitorial and landscape providers and any other service provider as directed by management.
· Participates in performance oversight of all service contractors who perform contract services and staff performance reviews.
· Oversee aspects of tenant improvement work with management oversight.
· Update and maintain office procedures in the property Operation’s Procedure Manual.
KEY COMPETENCIES
1. Initiative
2. Organization Skills
3. Time Management Skills
4. Communication Proficiency (oral and written)
5. Customer Focus
6. Multi-Tasking
7. Sense of Urgency
IMPORTANT EDUCATION
- bachelor’s degree (Preferred)
- State of California Real Estate License(preferred)
IMPORTANT EXPERIENCE
- 2+ years of real estate property management or related experience
ADDITIONAL ELIGIBILITY QUALIFICATIONS
- Active Real Estate license in the state of California.
- Basic understanding or computer software programs and base building systems
- Basic understanding of the reconciliation process for CAM, insurance and real estate taxes, and lease terms
- Ability to assign tasks and manage others’ workloads
WORK STYLES & BEHAVIORS
- Achievement/Effort— Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
- Adaptability/Flexibility— Job requires being open to change (positive or negative) and to considerable variety in the workplace.
- Customer Service— Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
- Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
- Cooperation— Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
REQUIRED SKILLS
- Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
- Time Management — Managing one's own time and the time of others.
- Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
- Speaking — Talking to others to convey information effectively.
- Writing — Communicating effectively in writing as appropriate for the needs of the audience.
WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to travel from floor to floor, climb stairs, and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly use hands to operate office machinery and regularly required to walk, talk, and hear.
PRC/EEO STATEMENT
PCR provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, PCR takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
Pacific Coast Rentals provides equal employment opportunity. Discrimination of any type will not be tolerated. Pacific Coast Rentals is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
Job Type: Part-time
Pay: $22.50 - $24.50 per hour
Expected hours: 30.0 – 40.0 per week
Benefits:
- Flexible schedule
- Paid time off
Ability to Relocate:
- Eureka, CA 95501: Relocate before starting work (Required)
Work Location: In person
