Top 142 Intake coordinator Jobs in Evanston Il

Intake Access Coordinator
Clarity Clinic —Chicago, IL
- $23 - $25 an hour
- Weekends as needed
- Private practice
- Psychiatry
- HIPAA
Quick Apply
1d
Intake Coordinator
TMH Behavioral Services —Chicago, IL
- $25 - $30 an hour
- Full-time
- Hybrid work
- Spanish
- HIPAA
- English
- Health insurance
- Dental insurance
Quick Apply
Sat & Sun - Remote Care Coordinator - Chicago, IL
Open Arms & FCS —Chicago, IL
- $28 - $32 an hour
- Part-time
- Remote
- Mid-level
- 3 years
- Continuous improvement
Quick Apply
Intake Coordinator (Hybrid)
RIMYA services —Chicago, IL
- $21 - $23 an hour
- Part-time
- Background check
- Spanish
- Administrative experience
- Paid time off
- 401(k) matching
Quick Apply
Intake Coordinator Gastroenterology
Hospital: Rush University Medical Center —Chicago, IL
- $18.87 - $29.73 an hour
- 8 hour shift
- Mid-level
- High school diploma or GED
- Clinic
Intake Coordinator - Transplant
Hospital: Rush University Medical Center —Chicago, IL
- $17.63 - $27.77 an hour
- 8 hour shift
- Computer literacy
- Mid-level
- Windows
Part-Time Patient Intake Coordinator
Clear Choice —Downers Grove, IL
- $20 - $22 an hour
- Part-time
- Dental office
- Computer literacy
- Office
- Paid holidays
- Health insurance
Nurse Intake Coordinator
iCare Services —Skokie, IL
- $60,000 - $90,000 a year
- Full-time
- Basic math
- English
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
12d
Team Lead – Patient Intake and Access Services
Forefront Dermatology —Glenview, IL
- $27.50 - $31.00 an hour
- Full-time
- Inventory management
- High school diploma or GED
- Clinic
Part-Time Intake Coordinator
Inspire Counseling Center LLC —Lake Forest, IL
- $18 an hour
- Part-time
- Psychiatry
- High school diploma or GED
- In-person
- Paid training
- 401(k)
Quick Apply
Intake Specialist
North Shore Senior Center —Northfield, IL
- $23 - $25 an hour
- Full-time
- Computer literacy
- Administrative experience
- Bachelor's degree
- Mileage reimbursement
- Health savings account
Quick Apply
10d
Front Office Receptionist- Scheduling Coordinator
Lumiere Children's Therapy —Chicago, IL
- $45,000 - $52,000 a year
- Part-time
- Mid-level
- Administrative experience
- Clinic
Quick Apply
CLINICAL INTAKE COORDINATOR
Insight —Chicago, IL
- $34 - $44 an hour
- Nursing
- Psychiatry
- Addiction Medicine
- Disability insurance
- Health insurance
Quick Apply
Front Office Coordinator
Athletico Physical Therapy —Chicago, IL
- $16.60 - $23.50 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Paid parental leave
- Health savings account
7d
Front Desk Coordinator
Free Body Physical Therapy —Chicago, IL
- $19 - $24 an hour
- Part-time
- Private practice
- Spanish
- English
- Health insurance
- Dental insurance
Quick Apply
PATIENT CARE TECHNICIAN - GENERAL MEDICINE- UNIT 6W
Cook County Health & Hospitals System —Chicago, IL
- $24.12 - $29.16 an hour
- Full-time
- Bilingual
- Hospital
- Military
10d
Residential & Crisis Support Specialist
YWCA Evanston/North Shore —Evanston, IL
- $19.77 - $21.97 an hour
- Part-time
- Residential
- Ability to climb stairs
- High school diploma or GED
Quick Apply
Clinical Psychologist
Courage to Connect Therapeutic Center —Glenview, IL
- $116,500 - $140,013 a year
- Part-time
- Private practice
- Doctoral degree
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
3d
Bilingual Korean Senior Services & Public Benefits Coordinator
HANA Center —Chicago, IL
- $43,000 - $47,000 a year
- Weekends as needed
- Hybrid work
- Bilingual
- Computer literacy
- English
- Disability insurance
- Health insurance
Quick Apply
Administrative Operations Supervisor
Green Attic —Mount Prospect, IL
- $65,000 - $85,000 a year
- Full-time
- Background check
- Google Workspace
- Mid-level
Quick Apply

I want to receive the latest job alert for intake coordinator in evanston il

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

intake coordinator jobs near evanston il

Front Desk Receptionist jobs in Chicago, IL

Front Desk Coordinator jobs in Chicago, IL

Patient Care Technician jobs in Chicago, IL

Intake Coordinator jobs in Chicago, IL

Nurse Coordinator jobs in Skokie, IL

Intake Coordinator jobs in Downers Grove, IL

Front Office Coordinator jobs in Chicago, IL

Senior Service Coordinator jobs in Chicago, IL

Help Desk Technician jobs in Severn, MD

Front Desk Receptionist jobs in Hackensack, NJ

Front Desk Receptionist jobs in Uci, CA

Front Desk Receptionist jobs in Santa Rosa, CA

Medical Receptionist jobs in Allen, TX

Front Desk Receptionist jobs in San Leandro, CA

Front Desk Receptionist jobs in San Antonio, TX

Hospital Front Desk jobs in Rochester, NY

Program Coordinator jobs in Dallas, TX

Front Desk Coordinator jobs in Encinitas, CA

Front Desk Coordinator jobs in Overland Park, KS

It Help Desk jobs in Greenville, SC

Intake Access Coordinator

Clarity Clinic
Chicago, IL

Quick Apply

Job Details

Full-time
$23 - $25 an hour
1 day ago

Qualifications

Phone communication
High school diploma or GED
Decision making
Emotional safety support
Telephone systems
Multi-line phone systems
Productivity software
Clinical confidentiality policies
Office phone management

Full Job Description

About Clarity Clinic

Clarity Clinic is an interdisciplinary private practice bringing together Psychiatrists, Advanced Practice Providers (PAs, NPs), Psychologists, and Therapists. Our mission is to guide the whole person toward clarity and mental wellness through exceptional, holistic care. We offer a broad range of specialties and treatment approaches — including medication management, psychological assessment, and psychotherapy — to support people wherever they are in life. Through this multidisciplinary model, we're redefining what accessible, comprehensive mental health care looks like.

Pay Range (USD): $23.00 - $25.00 hourly

Summary

Clarity Clinic is an interdisciplinary group private practice of Psychiatrists, Psychiatric Advanced Practice Providers (PAs, NPs), Psychologists, and Therapists. Our mission is to thoughtfully guide the whole person on their journey to find clarity and mental wellness by providing exceptional holistic care.

Our staff of Psychiatrists, Advanced Practice Providers, and Psychotherapists offer the latest medication, psychological assessment, and therapy treatment as we help guide our patients toward mental wellness and a balanced personal and professional lifestyle. Our team offers a broad range of specialties, services, and orientations to support and help all people regardless of their place in life.

The Intake Access Coordinator is the first point of contact for prospective clients, families, and referring providers across designated Clarity Clinic service lines. This non-clinical role manages all intake activity that occurs before the assessment is scheduled, including gathering pre-assessment information, providing initial cost estimates, coordinating scheduling, and ensuring timely and warm handoffs to the Intake Coordinator. The Intake Access Coordinator operates under the supervision of the Director of Intake and follows established protocols and escalation pathways at all times, never providing clinical recommendations.

Duties/Responsibilities

Pre-Assessment Functions - All Service Lines

Answer and triage incoming calls, emails, and web inquiries with professionalism, compassion, and urgency.
Gather required pre-assessment information from prospective clients and referral sources.
Provide patients with a general cost estimate prior to scheduling the intake assessment.
Schedule intake assessments with the Intake Coordinator and confirm logistics with patients.
Conduct pre-assessment follow-up calls, including callbacks, appointment confirmations, and referral status updates.
Complete pre-assessment documentation accurately and same-day in EHR, including demographics, referral source, insurance information, and any clinical flags noted during initial contact.

Service Line Scheduling & Outreach

Manage therapy matching outreach per the CC-CTS_IOS protocol, including IRL review blocks, first and second-attempt outreach, and scheduling for patients selecting the “H” option.
Handle neuropsych testing outreach and scheduling in coordination with the neuropsych testing team.
Manage TMS scheduling and coordination following Intake Coordinator clinical clearance.
Manage Esketamine scheduling and coordination following Intake Coordinator clinical clearance.
Coordinate program orientation scheduling and admission logistics for admitted patients per Intake Coordinator direction.

Escalation & Compliance

Apply defined escalation protocols immediately for any safety concern, clinical urgency, insurance question beyond Rep scope, or level-of-care question. Never provide clinical recommendations.
Escalate any indication of self-harm, suicidal ideation, or immediate safety risk to clinical staff without delay, consistent with Clarity Clinic's crisis escalation protocol.
Document every escalation in EHR same-day: what was said, who was notified, and the outcome.
Adhere to HIPAA, the Illinois Mental Health and Developmental Disabilities Confidentiality Act (MHDDCA), and all applicable Clarity Clinic privacy and confidentiality policies.
Maintain documentation practices that support audit readiness for Joint Commission Behavioral Health Care and Human Services (BHCS) review.
Participate in intake team meetings, trainings, and quality improvement activities.
Perform other duties as assigned by the Director, Intake.

Qualifications and Minimum Requirements

High School Diploma required; Associate’s or Bachelor’s degree from an accredited institution preferred.
Minimum 1 year of customer service, healthcare scheduling, or behavioral health administrative experience.
Knowledge of behavioral health services and terminology preferred.
Proficiency in Microsoft Office Suite and multi-line phone systems.
Exceptional customer service and communication skills; ability to engage with clients in emotional distress with patience and professionalism.
Strong organizational skills and attention to detail; ability to manage high call volume without sacrificing quality.
Familiarity with EHR platforms, AdvancedMD preferred, or ability to learn quickly.
Ability to maintain strict confidentiality and exercise sound judgment.
Availability to work a schedule that may include some evenings and/or weekends as needed.

Role Competencies

Escalation Judgment & Safety Awareness – Recognizes safety concerns, clinical urgency, and level-of-care questions immediately and routes them through the defined escalation pathway without delay, never offering a clinical opinion outside the scope of the role.
Compliance & Documentation Accuracy – Completes same-day EHR documentation for every pre-assessment contact and escalation, supporting HIPAA, Illinois MHDDCA, and Joint Commission audit readiness.
Multi-Service Line Coordination – Manages simultaneous outreach and scheduling workflows across Therapy Matching, Neuropsych Testing, TMS, and Esketamine without dropping handoffs to Intake Coordinators.
Compassionate, Client-Centered Communication – Engages prospective patients and families in distress with warmth and professionalism, holding tone and pace steady across high call volume.
Protocol Adherence & Follow-Through – Executes defined outreach sequences, such as CC-CTS_IOS first and second-attempt outreach, completely and on schedule, without deviation.
Accurate Financial Communication – Delivers cost estimates clearly and consistently, setting expectations before scheduling without overstepping into insurance determinations reserved for clinical or billing staff.
Reliability in High-Volume Environments – Maintains consistent quality and pace across high call and message volume, including evening and weekend coverage as scheduled.
Cross-Team Handoff Quality – Provides Intake Coordinators with complete, accurate pre-assessment information, enabling a warm and seamless transition for prospective patients.

Physical Requirements

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate effectively with others, frequently required to sit and use a keyboard, and must occasionally lift and/or move up to 25 pounds.

Other Duties

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform related duties as assigned by their supervisor.

We celebrate diversity when it comes to all backgrounds and identities, and we encourage applications from minorities, LGBTQ+ individuals, candidates of all ages, and nontraditional backgrounds.

Clarity Clinic is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Quick Apply

Refine Your Search

intake coordinator jobs in evanston il

Intake Access Coordinator

Intake Coordinator

Sat & Sun - Remote Care Coordinator - Chicago, IL

Intake Coordinator (Hybrid)

Intake Coordinator Gastroenterology

Intake Coordinator - Transplant

Part-Time Patient Intake Coordinator

Nurse Intake Coordinator

Team Lead – Patient Intake and Access Services

Part-Time Intake Coordinator

Intake Specialist

Front Office Receptionist- Scheduling Coordinator

CLINICAL INTAKE COORDINATOR

Front Office Coordinator

Front Desk Coordinator

PATIENT CARE TECHNICIAN - GENERAL MEDICINE- UNIT 6W

Residential & Crisis Support Specialist

Clinical Psychologist

Bilingual Korean Senior Services & Public Benefits Coordinator

Administrative Operations Supervisor

I want to receive the latest job alert for intake coordinator in evanston il

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected