Top 28 Executive assistant/office manager Jobs in Fairfield, Ca

Executive Assistant
Partnership HealthPlan of California —Fairfield, CA
- $88,154.59 - $110,193.23 a year
- Full-time
- Research
- Mid-level
- Office
Executive Assistant
Northbay Healthcare —Fairfield, CA
- $38.91 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- Writing skills
- 403(b) matching
- Health insurance
5d
Executive Assistant
SewerAI Corporation —Walnut Creek, CA
- $90,000 - $100,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
5d
Assistant Manager, EVS
Northbay Healthcare —Vacaville, CA
- $48.41 an hour
- Full-time
- Hybrid work
- Mid-level
- Ability to lift 50 pounds
- Mentoring
- 403(b) matching
- Health insurance
Administrative & Project Coordination Associate
Destination Wealth Management —Walnut Creek, CA
- $70,000 - $100,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Program Event Coordinator
One Mind —Rutherford, CA
- $75,000 - $85,000 a year
- Extended hours
- Hybrid work
- Google Workspace
- Up to 50% travel
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Account Manager
Allied Universal —Concord, CA
- $100,000 - $110,000 a year
- Full-time
- Military
- High school diploma or GED
- Driver's License
- AD&D insurance
- Paid holidays
Quick Apply
Portfolio Community Manager for Homeowner Associations (HOAs)
HOA Organizers, Inc. —Walnut Creek, CA
- $75,000 - $85,000 a year
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
7d
Supervisory Legal Assistant (OA)
US Immigration and Customs Enforcement —Concord, CA
- $52,727 - $68,549 a year
- Online Application
- Background check
- Psychiatry
- Pass drug screening
- Paid holidays
- Loan repayment program
8d
C. E. A.
Department of Public Health —Contra Costa County, CA
- $13,472 - $15,297 a month
- Full-time
- Hybrid work
- Writing skills
- Office
- Driver's License
Housekeeping Supervisor
Fairfield Inn Vacaville —Vacaville, CA
- $17.00 - $20.50 an hour
- Mid-level
- Hotel
- High school diploma or GED
Dean of Operations SY26- 27 (California Candidate Pool)
Summit Public Schools —Richmond, CA
- $103,663 - $122,635 a year
- Background check
- Analysis skills
- Children
- Paid holidays
- Disability insurance
Quick Apply
Resident Care Manager
Kisco Senior Living —Walnut Creek, CA
- $70,000 - $80,000 a year
- Temporary
- Background check
- CPR Certification
- Current TB test
- Health insurance
- Dental insurance
14d
Executive Director SY26- 27 (California Candidate Pool)
Summit Public Schools —Richmond, CA
- $131,337 - $165,120 a year
- Background check
- Organizational skills
- Senior level
- Paid holidays
- Disability insurance
Quick Apply
Construction Project Manager - Transmission & Distribution (California)
Burns & McDonnell —Walnut Creek, CA
- $150,000 - $250,000 a year
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
Fire Life Safety Team Leader (FPE)
HDR —Walnut Creek, CA
- $120,967 - $196,375 a year
- Full-time
- Background check
- 7 years
- Engineering
- Paid holidays
- Disability insurance
Senior Account Associate - Commercial Insurance
Insurance Office of America, Inc. —Concord, CA
- $45,000 - $60,000 a year
- Full-time
- Microsoft Outlook
- Word processing
- Research
- Paid holidays
- Health insurance
Quick Apply
Chief Medical Officer
CommuniCare+OLE —Fairfield, CA
- $350,000 - $400,000 a year
- Full-time
- Spanish
- Medicine
- 5 years
- 403(b) matching
- Paid holidays
Quick Apply
AI Transformation Senior Manager | Retail | Agentic Commerce
Accenture —Walnut Creek, CA
- $122,700 - $338,300 a year
- Full-time
- Azure
- Merchandising
- 11+ years
- Paid holidays
- Disability insurance
Physician - Hospice & Palliative Care (HPC) Medical Director
US Veterans Health Administration —Martinez, CA
- $250,000 - $316,000 a year
- Online Application
- Hybrid work
- Background check
- Medicine
- Management
- Paid holidays
- Loan repayment program

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Executive Assistant

Partnership HealthPlan of California -
Fairfield, CA

Apply Now

Job Details

Full-time
$88,154.59 - $110,193.23 a year

Qualifications

Project team coordination
Computer operation
Executive administrative support
High school diploma or GED
Driver's License
Typing

Full Job Description

Overview:

To provide administrative support to the executive leader, leadership teams, and staff as assigned. In addition to the Administrative Assistant II duties, the Executive Assistant has a higher level of education and experience and more autonomy, works with a higher level of internal/external customers, serves as liaison to external customers, and a exposed to higher confidentiality.

Responsibilities:

Fields telephone calls.
Receives and directs visitors.
Maintains assigned calendars and schedules.
Schedules and coordinates executive level meetings.
Prints and distributes meeting packets.
Creates and processes expense reports.
Creates correspondence, forms, reports, graphs, visual presentations, and other related documents.
Places catering orders.
Captures and publishes meeting minutes and other correspondence as directed.
Develops, formats, and distributes information to internal and external stakeholders.
Orders and maintains department supplies.
Creates travel requests and travel arrangements as needed (airfare, hotel, rental cars, registration).
Maintains organization charts.
Creates and maintains effective filing systems.
Creates, submits, and tracks to completion applicable training requests and other documents as directed.
Ensures applicable employee timesheets are approved per payroll timelines.
Works with leadership to develop and submit monthly update reports and documents per schedule or direction.
Acts on and/or responds to correspondence on behalf of direct manager as directed.
Applies prior experience to identify necessary efficiencies and brings to leadership’s attention.
Works with leadership on project coordination as directed.
Works with all levels of internal staff and external clients/vendors.
Exposed to highly confidential, sensitive information regarding controversial matters and personnel affairs.
Develops meeting agendas.
Serves as liaison to external stakeholders.
Submits flower orders per policy (ADM-15) and maintains a flower order log.
Assists with planning and organizing company events.
Other duties as assigned.

Qualifications:

Education and Experience

High school diploma or equivalent, associate’s degree preferred; minimum five (5) years of administrative assistant experience, preferably at an executive level and interacting with governing boards; or equivalent combination of education and experience. Familiarity with Medicaid (Medi-Cal) program preferred.

Special Skills, Licenses and Certifications

Proficient in applicable business software applications such as Microsoft Office Suite. Project coordination experience; requires strong computer and internet research skills, flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, external clients and vendors. Valid California driver’s license and proof of current automobile insurance compliant with Partnership policy are required to operate a vehicle and travel for company business.

Performance Based Competencies

Excellent oral and written communication skills are required. Excellent organizational skills with ability to prioritize assignments, maintain effective filing systems, and meet deadlines. Ability to work under minimal supervision and exercise independent judgment. Diplomacy and tact in handling highly confidential, sensitive information regarding controversial matters and personnel affairs as required. Ability to interact with executives and governing board members and vendors effectively, handling all assignments with efficiency. Must be able to handle multiple tasks and meet deadlines. Possess a strong work ethic and ability to take ownership and responsibility for projects.

Work Environment And Physical Demands

Ability to use a computer keyboard and other business machines. More than 90% of work time is spent in front of a computer monitor. When required, ability to move, carry, or lift objects of varying size, weighing up to 25 lbs.

All HealthPlan employees are expected to:

Provide the highest possible level of service to clients;
Promote teamwork and cooperative effort among employees;
Maintain safe practices; and
Abide by the HealthPlan’s policies and procedures, as they may from time to time be updated.

HIRING RANGE:

$ 88,154.59 - $110,193.23

IMPORTANT DISCLAIMER NOTICE

The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive or definitive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.

Apply Now

Refine Your Search

executive assistant/office manager jobs in fairfield, ca

Executive Assistant

Executive Assistant

Executive Assistant

Assistant Manager, EVS

Administrative & Project Coordination Associate

Program Event Coordinator

Account Manager

Portfolio Community Manager for Homeowner Associations (HOAs)

Supervisory Legal Assistant (OA)

C. E. A.

Housekeeping Supervisor

Dean of Operations SY26- 27 (California Candidate Pool)

Resident Care Manager

Executive Director SY26- 27 (California Candidate Pool)

Construction Project Manager - Transmission & Distribution (California)

Fire Life Safety Team Leader (FPE)

Senior Account Associate - Commercial Insurance

Chief Medical Officer

AI Transformation Senior Manager | Retail | Agentic Commerce

Physician - Hospice & Palliative Care (HPC) Medical Director

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