Top 291 Assistant coordinator Jobs in Fairfield, Ct

Practice Administrator
Plastic Surgery Office —Westport, CT
- From $80,000 a year
- Full-time
- Surgery
- Customer service
- HIPAA
- Paid time off
- Employee discount
Quick Apply
9d
Office Coordinator
Catholic Academy of Bridgeport —Bridgeport, CT
- $45,000 - $60,000 a year
- Full-time
- Background check
- Writing skills
- Mid-level
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Dental Front Office Assistant
Greenwich Oral Surgery —Darien, CT
- $24 - $27 an hour
- Full-time
- Dental office
- Mid-level
- 3 years
- Health insurance
- 401(k)
Quick Apply
Medical Assistant
PRIDEHEALTH —Bridgeport, CT
- $20 - $25 an hour
- Contract
- Background check
- Vital signs
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
2h
Arts & Culture Engagement Coordinator (Part-Time, Temp)
Fairfield University —Fairfield, CT
- $45 an hour
- Part-time
- Background check
- Mid-level
- Supervising experience
Occupational Therapist (OT + COTA)
Benchmark Human Services —Bridgeport, CT
- $35,000 - $80,000 a year
- Part-time
- Bilingual
- Background check
- Working with individuals with disabilities
- Dental insurance
- Flexible spending account
Quick Apply
Physical Therapist (PT) or Physical Therapist Assistant (PTA)
Benchmark Human Services —Norwalk, CT
- $35,000 - $80,000 a year
- Part-time
- Bilingual
- Background check
- Doctoral degree
- Profit sharing
- Dental insurance
Quick Apply
Physical Therapist (PT) or Physical Therapist Assistant (PTA)
Benchmark Human Services —Stamford, CT
- $35,000 - $80,000 a year
- Part-time
- Bilingual
- Background check
- Doctoral degree
- Profit sharing
- Dental insurance
Quick Apply
Physical Therapist (PT) or Physical Therapist Assistant (PTA)
Benchmark Human Services —New Haven, CT
- $35,000 - $80,000 a year
- Part-time
- Bilingual
- Background check
- Doctoral degree
- Profit sharing
- Dental insurance
Quick Apply
Nurse Practitioner/Physician Assistant - Medspa
The Greenwich Medical Skincare & Laser Spa —Riverside, CT
- Full-time
- Background check
- CPR Certification
- Nursing
- Health insurance
- Dental insurance
Quick Apply
Director of Clinical Education/Clinical Coordinator, Clinical Instructor/Clinical Assistant Professor, School of Health Professions, Department of Health Science - Radiologic Technology Program
Stony Brook University —Stony Brook, NY
- $73,000 - $80,000 a year
- Online Application
- Bachelor of Science
- Clinic experience
- Research
- Flexible schedule
6d
Center-based Early Intervention ABA Paraprofessional
Ascend Autism —Westport, CT
- $20 - $27 an hour
- Part-time
- Clinic
- Working with children
- Psychology
- Continuing education credits
- Dental insurance
Quick Apply
1d
Van Driver
Norwalk Housing Authority —Norwalk, CT
- $25.00 - $25.07 an hour
- Part-time
- Clean driving record
- 5 years
- Mid-level
- Paid time off
- Flexible schedule
Quick Apply
1d
Senior Property Manager
Beacon Communities LLC —Stamford, CT
- $100,000 - $120,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- 3 years
- Health savings account
- Paid holidays
Quick Apply
Coordinator of Nutrition Services
The Center for Developmental Disabilities, Inc —Woodbury, NY
- $68,000 - $72,000 a year
- Full-time
- Management
- Ability to walk for extended periods
- Mid-level
- Paid training
- Paid holidays
Quick Apply
6d
Roofing and solar Sales
US Solar —Holtsville, NY
- $70,000 - $154,069 a year
- Urgently hiring
- In person
- Bilingual
- Customer service
- Mentoring
- Health insurance
- Dental insurance
Quick Apply
Research Clinical Assistant
Vitreo Retinal Consultants —Hauppauge, NY
- $20 - $23 an hour
- Full-time
- Patient monitoring
- High school diploma or GED
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
13d
Dental Practice Manager
The Smilist Dental —Danbury, CT
- $70,000 - $80,000 a year
- Full-time
- Dental office
- 5 years
- HIPAA
- Health savings account
- Health insurance
Quick Apply
Caregiver
Sunrise Senior Living —Huntington Station, NY
- $17.20 - $21.55 an hour
- Full-time
- Background check
- 18 years or older
- CPR Certification
- COVID-19 protective measures
- Paid holidays
Quick Apply
3d
Registered Nurse Supervisor ($5000signonbonus)
Maryhaven —Port Jefferson Station, NY
- $100,009 a year
- Full-time
- Nursing
- RN License
- Mid-level
- Wellness program
- Mileage reimbursement
Quick Apply
3d

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Practice Administrator

Plastic Surgery Office
Westport, CT

Quick Apply

Job Details

Full-time
From $80,000 a year
9 days ago

Benefits

Paid time off
Employee discount
Retirement plan

Qualifications

Customer communication
Medical office management
Customer service
Microsoft Office
Bachelor's degree
Attention to detail
Healthcare practice operations management
Organizational skills
Nextech

Full Job Description

Company Overview

Our Plastic Surgery Office is dedicated to providing exceptional aesthetic and reconstructive surgical services. Our team is committed to delivering personalized care in a professional and welcoming environment, utilizing the latest medical practices and technology.

Job Overview

We are a premier, highly successful plastic surgery practice in Westport, CT, seeking a polished, highly organized, and process-driven Practice Administrator to join our established team. This is a pivotal leadership role for a professional who thrives in a structured, high-expectation environment and takes pride in ensuring that proven systems are followed consistently and precisely.

The Practice Administrator will oversee day-to-day operations, staff management, scheduling, patient experience, vendor coordination, and administrative workflows. This person will be responsible for ensuring that the practice runs smoothly, efficiently, and in strict alignment with established policies, manuals, checklists, and protocols.

The ideal candidate is extremely detail oriented, operationally disciplined, and comfortable working within clearly defined systems. This is not a role for someone looking to reinvent the practice or operate independently of established direction. Rather, we are seeking a steady, accountable leader who can execute directives, maintain consistency, uphold standards, and ensure the team does the same.

This role requires a unique balance of leadership and adaptability. The Practice Administrator must have the management confidence to supervise a diverse team, hold staff accountable, and keep daily operations moving, while also being receptive to detailed direction from a practice owner with very high standards and specific expectations for how work should be completed. The successful candidate will have strong professional maturity, excellent follow-through, a thick skin, and the ability to receive feedback constructively without becoming defensive.

We are looking for someone who values structure, consistency, precision, and accountability. If you are an organized, thoughtful, and process-oriented healthcare operations professional who takes pride in executing at a high level, we invite you to apply.

Responsibilities

Lead the day-to-day operations of the practice, including maintaining a positive and productive work environment, ensuring smooth administrative and clinical workflows, supporting a high-end patient experience, and monitoring overall practice performance.
Directly supervise office operations and staff, including Patient Care Coordinators, Administrative Assistants, and Clinical Providers. Ensure team members understand expectations, follow established protocols, complete tasks accurately, and maintain the service standards of the practice.
Maintain strict adherence to the practice’s established manuals, checklists, policies, and procedures. Ensure that work is completed according to defined systems and that deviations are identified, addressed, and corrected promptly.
Develop a strong working knowledge of surgical and non-surgical procedures in order to support patient education, pre- and post-operative instructions, the consultation discovery process, quoting, booking, and related administrative workflows.
Oversee Nextech functions, including scheduling, posting charges and payments, tracking conversion rates, monitoring patient follow-up, and utilizing the ladder system to identify and follow up with hot, warm, and cold leads.
Coordinate surgical folders and related documentation, ensuring accuracy, completeness, timeliness, and compliance with practice protocols.
Manage and coordinate staff schedules to ensure appropriate coverage, productivity, and operational efficiency.
Serve as a key point of accountability for administrative execution, including monitoring task completion, auditing workflows, identifying gaps, and ensuring follow-through.
Liaise with IT, marketing, and other external vendors to ensure timely communication, project execution, and issue resolution.
Manage office inventory with attention to organization, availability, cost containment, and appropriate purchasing processes.
Encourage satisfied patients to post online reviews to RealSelf and Google while maintaining professionalism and compliance with patient privacy standards.
Maintain patient confidentiality by following the HIPAA Compliance Plan and ensuring Protected Health Information is released only as appropriate.
Support a culture of excellence, accountability, and consistency by modeling professionalism, responsiveness, attention to detail, and respect for established processes.

Qualifications

Demonstrated experience leading healthcare teams.
Proven experience working in a fast-paced, high-touch customer service environment.
Exceptional attention to detail and commitment to accuracy.
Strong process orientation and comfort following established systems, checklists, and protocols.
Ability to implement and reinforce practice policies without creating unnecessary deviation or disruption.
Professional maturity and ability to receive direct feedback constructively.
Strong leadership presence with the ability to supervise staff, hold team members accountable, and maintain a positive work environment.
Clear history of project management, operational execution, and follow-through.
Ability to interpret financial reports, audit data, and utilize practice analytics.
Strong organizational skills and ability to manage multiple priorities simultaneously.
Team-first mentality and positive attitude.
Excellent communication skills across written, verbal, and interpersonal formats.
Demonstrated self-motivation, reliability, and initiative within established boundaries.
Ability to prioritize work streams, solve problems, and escalate issues appropriately.
Strong history of personal accountability and professional integrity.
Track record of employment stability, energy, and enthusiasm.
Professional appearance and demeanor.
Experience with MS Office, Excel, email platforms, and Nextech software.

Education and Experience

Six or more years of business operations and management experience in a healthcare setting.
Plastic Surgery, Aesthetics, Dermatology, Med Spa, or other surgical office experience preferred.
Bachelor’s degree preferred.

Benefits

Competitive Salary
Monthly and Quarterly bonus potential
Paid time off
Employee discount with services

Pay: From $80,000.00 per year

Benefits:

Employee discount
Paid time off
Retirement plan

Education:

Bachelor's (Preferred)

Experience:

Plastic surgery and/or Aesthetics: 1 year (Preferred)
Medical office management: 6 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

assistant coordinator jobs in fairfield, ct

Practice Administrator

Office Coordinator

Dental Front Office Assistant

Medical Assistant

Arts & Culture Engagement Coordinator (Part-Time, Temp)

Occupational Therapist (OT + COTA)

Physical Therapist (PT) or Physical Therapist Assistant (PTA)

Physical Therapist (PT) or Physical Therapist Assistant (PTA)

Physical Therapist (PT) or Physical Therapist Assistant (PTA)

Nurse Practitioner/Physician Assistant - Medspa

Director of Clinical Education/Clinical Coordinator, Clinical Instructor/Clinical Assistant Professor, School of Health Professions, Department of Health Science - Radiologic Technology Program

Center-based Early Intervention ABA Paraprofessional

Van Driver

Senior Property Manager

Coordinator of Nutrition Services

Roofing and solar Sales

Research Clinical Assistant

Dental Practice Manager

Caregiver

Registered Nurse Supervisor ($5000signonbonus)

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