Top 22 Administrative coordinator Jobs in Fairfield Ca

Office Coordinator
Spinoso Real Estate Group —Fairfield, CA
- $23 - $26 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Writing skills
Quick Apply
Administrative Coordinator
Community Resources for Children —Napa, CA
- $23 - $30 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Executive and Board Affairs Coordinator
PLANNED PARENTHOOD NORTHERN CALIFORNIA —Concord, CA
- $73,960 - $95,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Paid holidays
- Disability insurance
Quick Apply
Front Desk Receptionist /Insurance Co-ordinator – Dental Office ( 3 years experience required)
Green Valley Dental —Fairfield, CA
- $25 - $30 an hour
- Full-time
- Dental office
- Mid-level
- High school diploma or GED
- Dental insurance
- 401(k)
Quick Apply
4d
Project Coordinator - Data Entry
All Weather Insulated Panels —Vacaville, CA
- $20 - $23 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- English
- Opportunities for advancement
Quick Apply
4d
Emergency Hire - Administrative Support Coordinator, Disability Resource Center
California State University —Vallejo, CA
- Temporary
- Background check
- Inventory management
- Mid-level
Administrative Coordinator
Touro University California —Vallejo, CA
- From $45,000 a year
- Full-time
- Microsoft Outlook
- Bachelor of Science
- Mid-level
Sales Operations Coordinator
The Glen at Heather Farm —Walnut Creek, CA
- $75,000 a year
- Full-time
- Mid-level
- Communication skills
- Time management
Quick Apply
Administrative Coordinator, Administrative Support Coordinator, Level II
California State University —Sonoma, CA
- Email
- Background check
- Microsoft Excel
- Mid-level
- Paid holidays
- Health insurance
Accounts Payable Clerk & Office Coordinator
D4 Fiduciary, Business Advisory Services and Family Office Services, Inc. —Napa, CA
- $23 - $27 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
4d
Sales Support Coordinator
CBRE —Walnut Creek, CA
- $31.25 - $36.06 an hour
- Full-time
- Data analysis skills
- Mid-level
- Office
- Paid holidays
- Health insurance
Payroll and Administrative Coordinator
Kenwood BPSC Hunt Club LLC —Sonoma, CA
- $30 - $33 an hour
- Part-time
- Hybrid work
- Employment & labor law
- Mid-level
- Office
Sales Coordinator
River Terrace Inn, a Noble House Hotel —Napa, CA
- $27 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Employee discount
Ministry Center Coordinator
Viakorp Company —Travis AFB, CA
- $1,500 a month
- Contract
- Writing skills
- Mid-level
- Office
Quick Apply
6d
Dental Receptionist/Insurance Coordinator
Pallavi R Gole D.D.S. —Walnut Creek, CA
- $28 - $30 an hour
- Full-time
- Dental office
- HIPAA
- English
- Dental insurance
- Paid time off
Quick Apply
3d
Engagement Coordinator
Carrington College —Pleasant Hill, CA
- $18.45 - $20.00 an hour
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Dental Assistant/Front Office Coordinator
Yu Smile Dental —Fairfield, CA
- $20 - $25 an hour
- Part-time
- Dental office
- Patient care
- Front desk
- Health insurance
- Dental insurance
Quick Apply
Patient Care Coordinator / Front Desk
Hello Smiles Pediatric Dentistry —Oakley, CA
- $20 - $25 an hour
- Part-time
- Dental office
- Computer literacy
- Presentation skills
Quick Apply
Office Manager/Coordinator
The Glass Guru of Brentwood —Antioch, CA
- $18 - $23 an hour
- Full-time
- Background check
- Microsoft Excel
- Pass drug screening
Quick Apply
Dental Front Desk Treatment Coordinator
Autumn Lake Dental —Oakley, CA
- $20 - $25 an hour
- Full-time
- Private practice
- Spanish
- Dental office
- Health insurance
- Dental insurance
Quick Apply
10d

I want to receive the latest job alert for administrative coordinator in fairfield ca

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative coordinator jobs near fairfield ca

Sales Support Coordinator jobs in Walnut Creek, CA

Data Entry Clerk jobs in Vacaville, CA

Dental Receptionist jobs in Walnut Creek, CA

Office Coordinator jobs in Fairfield, CA

Front Desk Receptionist jobs in Fairfield, CA

Sales Coordinator jobs in Napa, CA

Administrative Assistant jobs in Vallejo, CA

Front Desk Coordinator jobs in Brandon, FL

It Help Desk jobs in Daytona Beach, FL

Help Desk Technician jobs in California

Clinical Research Coordinator jobs in Connecticut

Front Desk Coordinator jobs in Tampa, FL

Front Desk Coordinator jobs in Saline, MI

Front Desk Coordinator jobs in Greer, SC

Marketing Coordinator jobs in Austin, TX

Payroll Coordinator jobs in Atlanta, GA

Payroll Coordinator jobs in Maryland

Online Special Education Coordinator jobs in Texas

Logistics Coordinator jobs in Texas

Payroll Coordinator jobs in Hampton, VA

Office Coordinator

Spinoso Real Estate Group -
Fairfield, CA

Quick Apply

Job Details

Full-time
$23 - $26 an hour

Qualifications

Microsoft Word
Microsoft Excel
Writing skills
Copy machines
Word embeddings
Fax machines
Faxing
Technical Proficiency
Quality data entry

Full Job Description

Summary:

The Office Coordinator provides administrative and operational support to the mall management team and corporate office, including management, operations, marketing, specialty leasing, and leasing.

Essential Duties and Responsibilities:

General Office Support:

Greet visitors, customers, tenants, and vendors, and screen, assist, or direct them to the appropriate person or department.
Communicate issues or concerns to the appropriate person for resolution.
Answer and screen management office telephone calls and route them appropriately.
Compose and type routine correspondence.
Organize and maintain filing systems, correspondence, and other records.
Coordinate the General Manager’s schedule and appointments.
Arrange and coordinate travel schedules and reservations as needed.
Route incoming mail to the appropriate individuals.
Prepare outgoing mail and correspondence, including emails and faxes.
Order and maintain office supplies and coordinate equipment maintenance.
Maintain a current and accurate Tenant Contact List in Yardi.
Maintain current insurance certificates for each tenant, licensee, vendor, and contractor.
Assist with required mall reports, including gathering data and information, formatting, and proofreading.

Corporate and Accounting Support:

Assist the corporate team with data entry to maintain the accuracy and integrity of the Yardi database.
As directed by the General Manager, prepare new vendor setups or changes to existing vendors and promptly collect completed W-9 forms.
Review invoices received through the AvidXchange workflow for accuracy, confirm applicable discounts, and ensure proper coding to the appropriate expense accounts.
Update the P-Card log and email it to the General Manager and P-Card Administrator for review and payment.

Accounts Receivable and Collections Support:

Assist the corporate team with collecting outstanding tenant balances.
Review cash receipts through the bank’s online portal and apply payments to tenant ledgers in Yardi.
Review Yardi tenant ledgers and accounts receivable reports to ensure monthly recurring and annually adjusted charges are consistent with leases and licenses.
Work with the Corporate Lease Administrator to prepare, document, and obtain approval for billing adjustments, including utilities, bankruptcies, and write-offs.
Provide support and data to the Corporate Accounting team to assist with monthly accounting entries.
Contact tenants by email or phone regarding outstanding balances.
Prepare notices required under the lease and provide documentation, including tenant history reports, to resolve questions.
Update tenant aging reports with collection comments and status updates.
Collect tenant sales reports and enter sales data into Yardi.
Assist the General Manager with monthly reviews of the Rent Roll and other reports.
Provide the Corporate Lease Administrator with information needed to address discrepancies.
Promptly make bank deposits for all checks received in the mall management office.

Additional Responsibilities:

Maintain client confidence and protect operations by keeping financial information confidential.
Maintain positive relationships with clients and tenants.
If the property sells gift cards or other goods or services, support the Corporate AP Specialist with managing and reconciling related bank accounts.
Assist Specialty Leasing with lease plan updates and holiday locations.
Provide data, information, and support to the Corporate Accounting department for ad hoc reporting requirements.
Perform other duties as assigned.

Qualification Requirements:

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and abilities required for the position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Education and Experience:

Associate degree, two years of related experience or training, or an equivalent combination of education and experience.
Three to five years of administrative or office experience in a fast-paced environment.

Knowledge and Skills:

Strong interpersonal, written, and verbal communication skills.
Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
Proficiency with computers and the ability to quickly learn new software.
Intermediate to advanced knowledge of Microsoft Word and Excel.
Strong data-entry skills and attention to accuracy.
Experience with Facebook, X/Twitter, website maintenance, and other social media platforms is a plus.
Strong organizational and time-management skills.
Ability to read, write, and communicate fluently in English. Proficiency in additional languages is a plus.
Ability to work effectively as part of a team and with a variety of personality types.
Ability to interact effectively and professionally with all levels of management.
Well-developed interpersonal and communication skills.
Self-motivated and able to demonstrate initiative, confidence, professionalism, and maturity.
Sound judgment and consistent attention to detail.
Dependable, flexible, and adaptable.
Ability to occasionally work nights, weekends, or holidays when requested.

Physical Demands:

The physical demands described below represent those that must be met by an employee to successfully perform the essential functions of this position.

Manual dexterity sufficient for frequent use of a keyboard, mouse, telephone, and radio.
Ability to operate standard office equipment, including a copier, fax machine, and postage machine.
Ability to lift up to 20 pounds.
Speech and hearing sufficient for regular communication by telephone, radio, and in person.
Vision sufficient to read work-related documents on a computer monitor or in printed format.
Sufficient sense of smell to detect potentially dangerous odors.
Ability to walk, bend, stoop, climb, and reach during normal office duties.
Ability to sit or stand for extended periods.

This job description is not intended to be all-inclusive. Other duties and responsibilities may be assigned as needed.

In support of the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications considered essential to the position.

Equal Opportunity Employer.

Quick Apply

Refine Your Search

administrative coordinator jobs in fairfield ca

Office Coordinator

Administrative Coordinator

Executive and Board Affairs Coordinator

Front Desk Receptionist /Insurance Co-ordinator – Dental Office ( 3 years experience required)

Project Coordinator - Data Entry

Emergency Hire - Administrative Support Coordinator, Disability Resource Center

Administrative Coordinator

Sales Operations Coordinator

Administrative Coordinator, Administrative Support Coordinator, Level II

Accounts Payable Clerk & Office Coordinator

Sales Support Coordinator

Payroll and Administrative Coordinator

Sales Coordinator

Ministry Center Coordinator

Dental Receptionist/Insurance Coordinator

Engagement Coordinator

Dental Assistant/Front Office Coordinator

Patient Care Coordinator / Front Desk

Office Manager/Coordinator

Dental Front Desk Treatment Coordinator

I want to receive the latest job alert for administrative coordinator in fairfield ca

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected