Top 7 Project administrator Jobs in Fairfield Ca

Project Administrator - AP
Essel —Vacaville, CA
- $65,000 - $70,000 a year
- Full-time
- Mid-level
- Communication skills
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Project Specialist
Katalyst Healthcares & Life Sciences —Vacaville, CA
- Contract
- Hybrid work
- Mid-level
- Business
- 2 years
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13h
Procurement Specialist
Lind Marine LLC —Vallejo, CA
- $70,000 - $80,000 a year
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Paid holidays
- Health insurance
Construction Site Manager (Field Based)
ERM Group —Walnut Creek, CA
- $128,400 - $147,467 a year
- Weekends as needed
- Construction site
- Driver's License
- Bachelor's degree
- Disability insurance
- Health insurance
Associate Civil Engineer
City of Concord, CA —Concord, CA
- $137,342.40 - $175,302.40 a year
- Full-time
- Schematics
- Construction site
- Engineering
- Wellness program
- Paid holidays

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Project Administrator - Mission Critical
Engineering Economics, Inc. —Columbus, OH
Handle incoming and outgoing communications, including phone calls, emails, and mail. Order and maintain office supplies and equipment, along with coordinating…
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project administrator jobs near fairfield ca

Project Administrator - AP

Essel -
Vacaville, CA

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Job Details

Full-time
$65,000 - $70,000 a year

Qualifications

Vendor relationship building
Accounting systems
Construction industry experience
Productivity software
ProCore

Full Job Description

ob Summary:

We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the accounts payable process, ensuring accurate and timely processing of vendor invoices and payments. Familiarity with Procore construction management software is highly desirable.

Responsibilities:

Invoice Processing:

Receive, review, and verify vendor invoices for accuracy, completeness, and approval.

Enter invoices into the Procore system and the accounting software for payment processing.

Resolve discrepancies with vendors and internal departments to ensure timely and accurate payments.

Payment Processing:

Prepare and process weekly, bi-weekly, or monthly payments to vendors.

Reconcile payments with vendor statements and resolve any discrepancies.

Ensure compliance with company policies and vendor terms.

Vendor Management:

Maintain accurate vendor records in Procore, including contact information and payment terms.

Communicate with vendors regarding payment inquiries and discrepancies.

Build and maintain positive relationships with vendors to facilitate smooth payment processes.

Expense Reporting:

Review and process employee expense reports, ensuring adherence to company policies.

Reconcile credit card statements and ensure proper coding of expenses.

Month-End Closing:

Assist with month-end closing activities, including reconciling accounts payable sub-ledger to the general ledger.

Provide support for financial reporting and analysis as needed.

Compliance and Documentation:

Stay updated on relevant accounting regulations and ensure compliance with company policies.

Maintain organized and complete documentation of all accounts payable transactions.

Requirements

Proven experience as an Accounts Payable Specialist in the construction industry.

Familiarity with Procore construction management software.

Strong understanding of accounting principles and practices.

Excellent attention to detail and accuracy.

Effective communication and interpersonal skills.

Proficient in using accounting software and Microsoft Office suite.

Ability to meet deadlines and work in a fast-paced environment.

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Refine Your Search

project administrator jobs in fairfield ca

Project Administrator - AP

Project Specialist

Procurement Specialist

Construction Site Manager (Field Based)

Associate Civil Engineer

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