Top 9 Document specialist Jobs in Fairhope, Al

Documentation and Admin Support
QED ENTERPRISES INC —Mobile, AL
- $70,000 - $80,000 a year
- Overtime
- English
- Research
- Mid-level
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Documentation and Administrative Support
Solvere Technical Group —Mobile, AL
- Full-time
- Mid-level
- 4 years
- Paid holidays
- Disability insurance
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Documentation and Administrative Support
PEOPLE TECHNOLOGY AND PROCESSES LLC —Mobile, AL
- Full-time
- Research
- Mid-level
- Office
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Documentation & Administrative Specialist
Cortina Solutions —Mobile, AL
- Full-time
- Background check
- Research
- Mid-level
- Paid parental leave
- Health savings account
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Clinical Documentation Improvement II (Exempt)
Infirmary Health —Mobile, AL
- Full-time
- Nursing
- RN License
- Mid-level
10d
Estate and Document Attorney
Vertis Wealth —Daphne, AL
- $250 - $350 an hour
- Remote
- Organizational skills
- Communication skills
- Entry level
- Flexible schedule
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FSA Federal —Mobile, AL
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Documentation and Admin Support

QED ENTERPRISES INC -
Mobile, AL

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Job Details

Full-time
$70,000 - $80,000 a year

Qualifications

Correspondence management
Spreadsheets
English
Records management
Presentation preparation
Productivity software
Document management systems
Office experience

Full Job Description

Description:

Location: Work is performed on-site at the Austal USA Shipyard, 100 Austal Way, Mobile, AL 36602

Position Summary:

This role provides day-to-day documentation, writing, task tracking, briefing, and meeting support to the U.S. Coast Guard's Offshore Patrol Cutter (OPC) Program Office. The Specialist develops PowerPoint presentations, emails, white papers, spreadsheets, and program documentation; records meeting notes and action items; and supports the OPC Program Office in producing recurring and special reports. The position interfaces with senior military and civilian personnel within the organization to obtain information, validate conflicting information, and present complete, comprehensive deliverables.

Responsibilities:

Provide day-to-day administrative support for OPC Program Office business — communications, documentation capture, writing, task tracking, briefings, and meeting support
Develop PowerPoint presentations, emails, documents, white papers, spreadsheets, and graphs; generate overall program documentation
Record meeting notes and action items and deliver them to customers
Prepare a variety of recurring and special reports; provide input and editing to routine and non-routine reports using established formats and templates
Research, assemble, and summarize material pertaining to OPC Program Office functions
Monitor organization actions in responding to and complying with reporting requirements
Advise office personnel on requirements of documents and formats
Contact senior military and civilian personnel within the organization to obtain information; exercise judgment in validating conflicting information
Participate in ceremonial-related meetings and track action items requiring Surface Program response or resolution
Track dates and schedule changes; develop program-specific ceremonial POA&M reports and maintain them until event completion
Provide data for and assist in preparation of lessons-learned reports and briefs
Performs other related duties as assigned

Requirements:

Required Qualifications:

**Active Secret-level security clearance required**
Minimum of four (4) years of office-environment documentation support experience
Bachelor's Degree from an accredited institution; substitution: a minimum of four (4) additional years of relevant experience may substitute for the bachelor's degree
Knowledge of the Microsoft Office software suite, including Word, PowerPoint, and Excel
General document processing and management proficiency
Ability to research, collect, develop, and consolidate data for use in the preparation of reports
Knowledge of standard processing procedures, formats, and distribution for correspondence, presentations, and reports
Excellent written and verbal communication skills in English
Demonstrated attention to detail and ability to manage multiple deadlines

Preferred Qualifications:

Prior experience supporting a USCG, DoD, or DHS program office
Experience with executive-level correspondence and senior leadership briefings
Familiarity with shipbuilding or federal acquisition environments
Experience with SharePoint document management
Prior experience preparing materials for ceremonial events or distinguished-visitor functions

Other Requirements:

U.S. citizenship required
Must obtain a DHS Common Access Card (CAC)
Must execute DHS Non-Disclosure Agreement (DHS Form 11000-6) as a condition of employment
Must complete required DHS IT security and privacy training within required timeframes
Work is performed on-site at the OPC Program Office in Mobile, AL

Physical Demands: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable people with disabilities to perform the described essential functions of the job.

Physical demands: While performing the duties of job, employee is required to stand; walk; sit; use hands to fingers, handle or feel objects; reach with hands and arms; talk and hear; type/use computer and phone. Prolonged Sedentary work that primarily involves sitting/standing. Light work that includes moving objects up to 40 pounds.
Non-Physical demands: Frequently requires performing multiple tasks simultaneously, working closely with others as part of a team, and tedious or exacting work. Occasionally requires time pressures, emergency situations, and frequent change of tasks. Rarely requires irregular schedule/overtime and noisy/distracting environment.
Work environment: Generally, an office-type position. The noise level in the work environment is usually quiet in office settings and moderate in other situations. This is primarily a work-from-home position, with some travel to Corporate Office area as needed. Requires eligibility to work in the US and may require a background investigation or security clearance.

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Email [email protected] if you would like to request an accommodation.

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document specialist jobs in fairhope, al

Documentation and Admin Support

Documentation and Administrative Support

Documentation and Administrative Support

Documentation & Administrative Specialist

Clinical Documentation Improvement II (Exempt)

Estate and Document Attorney

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