Administrative File Coordinator - Office Manager Career Track
Barex —Fairfax, VA
- $17 - $20 an hour
- Full-time
- Background check
- Microsoft Outlook
- Writing skills
- Paid training
- Dental insurance
Quick Apply
6h
Administrative Assistant
Inter-Con Security Systems —Washington, DC
- $60,000 - $70,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
14h
Fingerprint Technician
Sparks Group —Arlington, VA
- $23 an hour
- Contract
- Background check
- Fingerprint clearance
- Ability to stand for extended periods
- Paid training
- Health insurance
Quick Apply
9d
Document Scanner Clerk
Adroit Partners —Falls Church, VA
- Up to $18 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Opportunities for advancement
Quick Apply
Fingerprint Technician
Sparks Group —McLean, VA
- $23 an hour
- Contract
- Background check
- Fingerprint clearance
- Ability to stand for extended periods
- Paid training
- Health insurance
Quick Apply
9d
Office Assistant & Receptionist
IntraFi —Arlington, VA
- $24.04 - $26.92 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- Health insurance
Front Office Receptionist
Oakwood School —Annandale, VA
- $58,000 - $68,000 a year
- Part-time
- School experience
- Google Workspace
- Mid-level
2d
Administrative Assistant
Northrop Grumman —Falls Church, VA
- $66,600 - $111,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Office
- Travel reimbursement
- Paid holidays
Document Control Clerk
Herzog —Washington, DC
- $110,000 - $135,000 a year
- Background check
- Microsoft Excel
- Pass drug screening
- Health insurance
- Dental insurance
Administrative Assistant
Systems Planning and Analysis —Alexandria, VA
- $38.46 - $43.27 an hour
- Full-time
- Office
- High school diploma or GED
- 1 year
- Health savings account
- Disability insurance
Administrative Assistant
The Park at 14th —Washington, DC
- $70,000 - $200,000 a year
- Weekends as needed
- Word processing
- High school diploma or GED
- Data entry
Office Support / Receptionist
Team Fishel —Fairfax, VA
- $21 - $24 an hour
- Office
- Typing
- Communication skills
- Profit sharing
- Wellness program
3d
Office Administrator
Ox Hill Realty LLC —Fairfax, VA
- $70,000 - $85,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Office Coordinator
All County Nova Property Management —Falls Church, VA
- $45,000 - $55,000 a year
- Office
- Communication skills
- Entry level
Quick Apply
Executive Administrative Assistant
Highspring —McLean, VA
- $32.69 - $52.88 an hour
- Microsoft Word
- Microsoft Outlook
- Writing skills
- Opportunities for advancement
7d
Lobby Receptionist
The Mather in Tysons —Tysons Corner, VA
- $20.50 - $23.50 an hour
- Weekends as needed
- Residential
- Microsoft Office
- Driver's License
- Paid parental leave
- Disability insurance
Quick Apply
Data Entry Clerk
E2 Consulting Engineers, Inc. —Springfield, VA
- $18 - $20 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
- Dental insurance
Administrative Coordinator (Front Desk)
Don Shaw Law, PLLC —Arlington, VA
- $24 - $26 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Data entry
- Paid holidays
- Paid time off
10d
Office Clerk
Federal Republic of Germany Office of Defense Administration, USA and Canada —Reston, VA
- $4,696.84 a month
- Full-time
- Background check
- English
- Research
- Paid holidays
- Health insurance
Quick Apply
1d
Administrative Support Analyst
HII —Arlington, VA
- $45,502 - $65,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
7d

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Administrative File Coordinator - Office Manager Career Track

Barex
Fairfax, VA

Quick Apply

Job Details

Full-time
$17 - $20 an hour
6 hours ago

Benefits

Paid training
Dental insurance
401(k)
Paid time off
Parental leave
Opportunities for advancement

Qualifications

Project team coordination
Project reporting
Accounting systems
Customer records maintenance
Office activity coordination
Email customer support
Microsoft Outlook
Project documentation
Phone communication
Construction personnel scheduling
Spreadsheets
Writing skills
Service scheduling
Basic math
Restoration industry experience
Client file management
Team scheduling
No experience needed
Purchase order management
Accurate transaction records management
Administrative experience
Financial records management
Construction industry experience
Financial record maintenance
QuickBooks
Vendor communication
Invoice data entry
Lead Tracking
Document quality checks
Office management

Full Job Description

Benefits:

401(k)
Bonus based on performance
Opportunity for advancement
Paid time off
Parental leave
Training & development

Administrative File Coordinator

Office Manager Career Track

Barex of DMV
Fairfax, Virginia
Full-Time | Monday–Friday | 8:00 AM–5:00 PM | In Office

Benefits

Dental insurance
401(k)
Paid time off
Monthly team commission and bonus opportunities
Extensive paid training
Career advancement opportunities

Build a Career With Barex

Barex of DMV is looking for a personable, organized, and motivated Administrative File Coordinator who wants to develop into an Office Manager position.

This is an excellent opportunity for a recent graduate, an early-career professional, or someone with administrative or customer service experience. A degree or restoration experience is not required. We place greater value on your ability to communicate well, learn quickly, work with numbers, stay organized, and take pride in producing high-quality work.

We are a growing company that genuinely enjoys developing people. We will teach you the systems, processes, and industry knowledge needed to build a strong foundation in office administration, insurance restoration, accounting support, customer communication, and project coordination.

What You Will Learn and Manage

This position provides hands-on experience with the systems and responsibilities commonly managed by an experienced office administrator or office manager. You will learn how to:

Use QuickBooks for invoicing, payments, customer records, and basic accounting support
Work within Copper CRM to manage customers, leads, projects, and follow-up activities
Maintain organized digital job files and work-in-progress reports
Navigate the insurance restoration process
Communicate with customers, adjusters, vendors, and project managers
Manage purchase orders, vendor documents, and material tracking
Review reports, estimates, invoices, and supporting documentation
Build and maintain Microsoft Excel spreadsheets
Coordinate schedules, appointments, and project updates
Prepare professional emails, reports, and customer correspondence
Help move projects from the initial customer call through final closeout

The training and experience provided in this role are intended to prepare the right person for greater responsibility and a future office management position.

Position Overview

The Administrative File Coordinator helps keep our office, customers, and restoration projects moving forward. You will answer incoming calls, coordinate job information, maintain project files, support scheduling, assist with purchase orders, and communicate with customers, insurance representatives, vendors, project managers, and field personnel.

Our office takes tremendous pride in the finished product. Reports should be complete, spreadsheets should be accurate, emails should be professional, and every job file should reflect attention to detail. The ability to write clearly, work confidently with numbers, and finish assignments thoroughly is more important to us than having a specific degree or years of industry experience.

Responsibilities

Answer incoming calls and provide a professional, personable customer experience
Receive and process new leads and job referrals
Communicate with customers, insurance adjusters, vendors, and project managers
Coordinate appointments, crews, and job schedules
Enter and maintain accurate information in Copper CRM and other systems
Monitor active job files and help move projects through each stage
Assist with QuickBooks invoicing, payment tracking, and recordkeeping
Create and manage purchase orders and vendor documentation
Review field documentation for accuracy and completeness
Track missing documents, approvals, estimates, invoices, and payments
Prepare professional emails, reports, spreadsheets, and correspondence
Maintain work-in-progress reports and complete job-file audits
Help ensure customer and insurance requirements are followed
Support job closeout and final documentation
Assist other departments and management as needed

Qualifications

Recent graduates and entry-level candidates are encouraged to apply
Administrative, office, scheduling, customer service, or business experience is helpful
Strong writing and professional communication skills
Comfortable working with numbers and performing basic math
Working knowledge of Microsoft Outlook, Word, and Excel
Strong organization and attention to detail
Pride in producing complete, accurate, and professional work
Comfortable answering phones and communicating with customers
Able to remain calm and professional during stressful situations
Self-motivated, dependable, and willing to take initiative
Able to manage multiple responsibilities in a fast-paced office
Comfortable learning QuickBooks, Copper CRM, and other business software
Restoration, construction, property management, accounting, or insurance experience is a plus but not required
Reliable personal cellphone for work-related communication and authentication applications
Ability to successfully complete a background check, subject to applicable law

Who We’re Looking For

We are looking for a true self-starter and “figure-it-outer”—someone who asks thoughtful questions, learns quickly, follows through, and takes ownership of the final result.

You do not need to know everything when you begin. You do need to be willing to learn, accept feedback, communicate professionally, and care about the quality of your work.

If you want an opportunity to develop practical business skills, learn the insurance restoration industry, and grow toward an office management career, we encourage you to apply.

Quick Apply

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office clerk jobs in falls church, va

Administrative File Coordinator - Office Manager Career Track

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