Top 12 Executive assistant Jobs in Falmouth, Me

Small Business National Executive Assistant
Unum Group —Portland, ME
- $45,600 - $86,200 a year
- Full-time
- Microsoft Outlook
- Customer service
- Research
- Loan repayment program
- Disability insurance
9d
Executive Assistant
InterMed, P.A. —South Portland, ME
- $29.62 - $42.95 an hour
- Microsoft Word
- 5 years
- Medical office experience
Quick Apply
Executive Assistant, Offices of CDO and SVP Marketing and Communications
Gulf of Maine Research Institute —Portland, ME
- $70,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Execitive Assistant to CEO/Head of School
Hyde School —Bath, ME
- $50,000 - $60,000 a year
- Weekends as needed
- School experience
- Google Workspace
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Administrative Specialist III
MaineHealth —Portland, ME
- $23.38 - $31.63 an hour
- Email
- Mid-level
- Office
- High school diploma or GED
- Paid parental leave
- Parental leave
8d
Executive Administrative Coordinator
Maine Wing Management LLC —Portland, ME
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply

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Small Business National Executive Assistant
Unum Group —Portland, ME
Attend weekly Hub level calls, gather and analyze data to create spreadsheets, reports, and presentations. Additionally, Unum offers a portfolio of benefits and…
$45,600 - $86,200 a year
9d
Executive Assistant
InterMed, P.A. —South Portland, ME
Maintains electronic filing system to allow for organized retention of and reference to important corporate records, documents and information.
$29.62 - $42.95 an hour
Quick Apply

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Part-Time to Full-Time Executive Assistant
Check Off Your List —Columbus, OH
Liaison Communication: Act as the primary contact between agents, clients, lender, title officer, and inspectors to ensure a smooth, timely closing process.
$22 an hour
Executive Assistant I - Marketing & Communications
OhioHealth —Columbus, OH
General Office Support: Answering phones and directing calls as needed, greeting/receiving visitors. Communication Delivery and Management: Review, organize and…
9d

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executive assistant jobs near falmouth, me

Small Business National Executive Assistant

Unum Group -
Portland, ME

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Job Details

Full-time
$45,600 - $86,200 a year
9 days ago

Benefits

Loan repayment program
Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
401(k) 5% Match
Vision insurance
401(k) matching
Opportunities for advancement

Qualifications

High school diploma or GED
Office experience

Full Job Description

Job Posting End Date: August 20

When you join the team at Unum, you become part of an organization committed to helping you thrive.

Here, we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout life’s moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally. To enable this, we provide:

Award-winning culture
Inclusion and diversity as a priority
Performance Based Incentive Plans
Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability
Generous PTO (including paid time to volunteer!)
Up to 9.5% 401(k) employer contribution
Mental health support
Career advancement opportunities
Student loan repayment options
Tuition reimbursement
Flexible work environments

All the benefits listed above are subject to the terms of their individual Plans .

And that’s just the beginning…

With 10,000 employees helping more than 39 million people worldwide, every role at Unum is meaningful and impacts the lives of our customers. Whether you’re directly supporting a growing family, or developing online tools to help navigate a difficult loss, customers are counting on the combined talents of our entire team. Help us help others, and join Team Unum today!

General Summary:

Job Description Summary
The Small Business National Executive Assistant provides a broad range of administrative support across the six Small Business Hubs. The incumbent supports the Small Business Sales Directors as well as the Small Business Sales Operations team. This role requires knowledge of the local Hubs as well as Home Office structure and processes.

Principal Duties and Responsibilities

Supports Hub and Small Business Ops expense management needs, for non-salary related accounts, analyzing monthly spending, forecasting, etc. Provides expense research and resolution, being the general subject matter expert (SME) for budgetary questions. Supports region and office level management in attainment of budget goals.
Attend weekly Hub level calls, gather and analyze data to create spreadsheets, reports, and presentations
Coordinates schedules, meetings and teleconferences. Coordinates room set-up for meetings held in a Hub or the Home Office. Plans and organizes Hub events. Organizes meeting materials and communicates details as needed to key presenters.
Makes travel arrangements, organizes calendars, manages travel expenses
Creates presentations, memos, letters, manuals, agendas, and other correspondence for external constituencies on behalf of the management team.
Gathers, compiles and/or develops various operating reports, routine and adhoc, for Small Business leadership. This could involve querying various mainframe, reporting and marketing systems.
SME for system access for users, as well as generating access requests including Salesforce.com. Accountable for ensuring data integrity for users within the application.
Supports new hire onboarding including building access, system access, etc.
Completes various data entry duties to support overall sales and marketing activities.
Supports special projects or other tasks as assigned (data analysis, block roll-up, collection and presentation of data for meeting, etc.)
May perform other duties as assigned

Job Specifications

High School diploma required, Associates or Bachelors degree preferred
A minimum of three to five years experience in an administrative role (preferably for management level support) required
Excellent communication skills, both written and oral and superior organization skills
Ability to show discretion in handling confidential and sensitive information
Ability to work with varying levels of management
Ability to set priorities, meet deadlines and manage projects
Excellent customer service skills and focus
Works well in an energized team environment
Highly motivated/proactive, with an exceptionally high ability to work well independently
Good judgment and problem solving skills
Strong technology aptitude and highly proficient in all Microsoft Office programs: Outlook, Word, PowerPoint and Excel

#LI-CA1

~IN2

Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide.

Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status.

The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience.

$45,600.00-$86,200.00

Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short & long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans.

Company:

Unum

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executive assistant jobs in falmouth, me

Small Business National Executive Assistant

Executive Assistant

Executive Assistant, Offices of CDO and SVP Marketing and Communications

Execitive Assistant to CEO/Head of School

Administrative Specialist III

Executive Administrative Coordinator

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