Top 40 Administrative & finance coordinator Jobs in Farmingdale, Ny

Administrative & Finance Coordinator
Stony Brook University —Stony Brook, NY
- $60,000 - $70,000 a year
- Online Application
- Google Workspace
- Mid-level
- Office
13d
Trade Compliance & Administrative Coordinator (Part Time)
Hitachi —Rye Brook, NY
- $34.27 - $42.84 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
12d
AR & Sales Tax Coordinator
Peerless Aerospace —Farmingdale, NY
- From $25.77 an hour
- Overtime
- Background check
- Microsoft Excel
- Microsoft Outlook
- AD&D insurance
- Health insurance
Quick Apply
4d
Operations Coordinator
Custom Computer Specialists —Hauppauge, NY
- $55,000 - $60,000 a year
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
Machine Sales Coordinator
H O PENN MACHINERY —Holtsville, NY
- $30 - $36 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Contracts Manager
SCO Family of Services —Garden City, NY
- From $85,000 a year
- Full-time
- Hybrid work
- Mid-level
- 3 years
- Finance
- Health savings account
- Health insurance
Quick Apply
10d
Loss Prevention Claims Coordinator (Onsite)
W Services Group LLC —Hauppauge, NY
- $23 - $27 an hour
- Writing skills
- Mid-level
- Administrative experience
Quick Apply
11d
Human Resources Coordinator
SightMD —Hauppauge, NY
- $25 - $27 an hour
- Monday to Friday
- Microsoft Outlook
- Employment & labor law
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
6d
Dental Practice Manager
Dental Care Alliance —Hauppauge, NY
- $75,000 - $100,000 a year
- Full-time
- Dental office
- Sales
- Mid-level
- Dental insurance
- 401(k)
Medical Office Front Desk Receptionist
Primary PartnerCare Northeast, LLC —Bethpage, NY
- $21.50 - $24.25 an hour
- Full-time
- Primary Care
- Mid-level
- Administrative experience
- Paid training
- Paid jury duty
Quick Apply
HR Coordinator - Human Resources
EAC Network —Garden City, NY
- $29.67 an hour
- Full-time
- Hybrid work
- Background check
- Mid-level
- Office
- Paid time off
- Loan forgiveness
Quick Apply
3d
Trade Compliance & Administrative Coordinator (Part Time)
Hitachi Rail —Rye Brook, NY
- $34.27 - $42.84 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
12d
Payroll Coordinator-On Site
Ultimate Care Assisted Living Mgmt —Ronkonkoma, NY
- $80,000 a year
- Employment & labor law
- Mid-level
- Office
Quick Apply
Real Estate Coordinator
Vineyard Vines, LLC —Stamford, CT
- Mid-level
- Office
- Finance
- Commuter assistance
- Disability insurance
Quick Apply
Administrative Assistant / Coordinator
ZIBIZ CORPORATION —Hauppauge, NY
- $22 - $25 an hour
- Full-time
- Microsoft Word
- Basic math
- ERP systems
- Profit sharing
- Paid holidays
Insurance and Risk Coordinator -FIN62 - Mon - Fri 9AM-5PM
WellLife Network —Lake Success, NY
- $80,000 - $95,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Wellness program
- Paid holidays
Quick Apply
Residency Coordinator
Wyckoff Heights Medical Center-WHN —Brooklyn, NY
- $95,000 a year
- 8 hour shift
- Mid-level
- Master's degree
- Bachelor's degree
Transportation Services Coordinator
ACLD —Bethpage, NY
- $31 - $34 an hour
- Online Application
- Microsoft Word
- Computer literacy
- Mid-level
Quick Apply
3d
Residency Coordinator
Wyckoff Heights Medical Center —Brooklyn, NY
- $95,000 a year
- 8 hour shift
- Mid-level
- Master's degree
- Bachelor's degree
Grants Financial & Operations Coordinator
Research Foundation of The City University of New York —Long Island, NY
- $55,000 - $70,000 a year
- Full-time
- Mid-level
- Administrative experience
- Analysis skills

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Administrative & Finance Coordinator

Stony Brook University -
Stony Brook, NY

Apply Now

Job Details

Full-time
$60,000 - $70,000 a year
13 days ago

Qualifications

Google Workspace
Customer communication
Spreadsheets
Managing budgets in an accounting role
Accurate transaction records management
Invoice payment processing
Managing budgets in a finance role
Bachelor's degree
Internal employee customer service
Financial records management
Financial records review
Computer hardware
Financial record maintenance
Productivity software
Organizational budget management

Full Job Description

Administrative & Finance Coordinator

Required Qualifications (as evidenced by an attached resume):
Bachelor’s degree (foreign equivalent or higher). Two (2) full time years of professional administrative experience. Experience maintaining records, tracking budgets, processing invoices, and assisting with financial transactions. High proficiency in Microsoft Office Suite (Excel, Word) and Google Workspace. Strong written and verbal communication skills with a demonstrated ability to provide customer service or administrative support to diverse stakeholders.

Preferred Qualifications:
Administrative experience in a higher education environment, supporting faculty or departmental operations. Experience managing and reconciling multiple account budgets. Experience processing high-volume financial transactions and ensuring compliance with New York State (NYS) procurement guidelines. Experience with purchasing supplies, ordering inventory, and processing routine requisitions. Experience using electronic procurement, travel, or financial software systems (e.g., WolfMart, Concur, AvidXchange, or similar enterprise platforms).

Brief Description of Duties:
Reporting to the Assistant Director for Finance and Administration, the Administrative & Finance Coordinator provides essential tactical and operational support to the College's Dean’s Office. The successful candidate will serve as the primary lead for high-volume financial transactions and departmental logistics, ensuring strict adherence to University, State, and Foundation compliance standards. Strong organizational skills and the ability to manage multiple deadlines simultaneously are essential to this role.

Financial & Procurement Transaction Management:

Serve as the primary processor for procurement, travel, and expense transactions using the Concur system, ensuring all receipts and justifications comply with State, and Research Foundation guidelines.
Process purchasing transactions, material service requisitions, journal transfer forms, purchase orders, invoices, and related procurement documentation as directed by the Assistant Director.
Maintain accurate financial records for purchase orders, invoices, contracts, FSA Card usage, and Guest Speaker and Seminar Series expenditures.
Support faculty and staff with purchasing requests, travel authorizations, expense reports, reimbursements, and related transactional activities.
Coordinate procurement-related logistics for guest speakers, including travel, lodging, transportation, and payment processing.
Lead student club expenditure processing and ensure all transactions comply with university and funding guidelines.
Monitor financial documentation and maintain organized records to support audit readiness and compliance requirements.

Faculty & Teaching Assistant Support

Support onboarding, hiring, and employment processing for Student Assistants and faculty Teaching Assistants.
Monitor Teaching Assistant and Student Assistant timesheets, payroll processing, and appointment-related documentation.
Assist faculty with administrative support related to Teaching Assistant appointments, onboarding, hiring documentation, and employment transactions.
Coordinate with Human Resources and campus administrative offices to ensure timely processing of student employment actions.
Maintain accurate and confidential records related to student employment and appointment transactions.

Operational & Administrative Support

Manage the daily output and workflow of the Faculty Support database.
Provide administrative support to faculty and staff for service requests including printing, hardware/software support coordination, travel requests, and general office operations.
Respond to departmental inquiries and coordinate administrative follow-up as needed.
Maintain departmental filing systems, both electronic and physical, ensuring records are organized, current, and accessible.
Support departmental operational workflows and assist with special projects as assigned.

Facilities, Technical & IT Coordination

Submit and monitor facilities work orders related to repairs, safety issues, and building maintenance.
Manage physical inventory of furniture and computer equipment, including surplus processing and inventory tracking.
Perform initial setup and coordination for computer labs and faculty workstations.
Provide basic IT support and troubleshooting assistance for faculty and staff, coordinate with campus IT services as needed for hardware, software, and connectivity issues.
Assist with departmental technology coordination to support daily operational needs and instructional activities.

Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:
This is a full-time appointment. FLSA non Exempt position, eligible for the overtime provisions of the FLSA.

In addition to the employee's base salary, this position is eligible for $4000 UUP annual location pay, paid biweekly.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Visit our WHY WORK HERE page to learn about the total rewards we offer.

#LI-DK1

Job Number: 2602445

Official Job Title: Staff Assistant

Job Field: Administrative & Professional (non-Clinical)

Primary Location: US-NY-Stony Brook

Department/Hiring Area: College of Business Office of the Dean

Schedule: Full-time Shift :Day Shift Shift Hours: 8:30 am to 5:00 pm

Posting Start Date: Aug 4, 2026

Posting End Date: Aug 17, 2026, 10:59:00 PM

Salary:60,000 - 70,000

Appointment Type: Regular

Salary Grade:SL2

SBU Area:Stony Brook University

Apply Now

Refine Your Search

administrative & finance coordinator jobs in farmingdale, ny

Administrative & Finance Coordinator

Trade Compliance & Administrative Coordinator (Part Time)

AR & Sales Tax Coordinator

Operations Coordinator

Machine Sales Coordinator

Contracts Manager

Loss Prevention Claims Coordinator (Onsite)

Human Resources Coordinator

Dental Practice Manager

Medical Office Front Desk Receptionist

HR Coordinator - Human Resources

Trade Compliance & Administrative Coordinator (Part Time)

Payroll Coordinator-On Site

Real Estate Coordinator

Administrative Assistant / Coordinator

Insurance and Risk Coordinator -FIN62 - Mon - Fri 9AM-5PM

Residency Coordinator

Transportation Services Coordinator

Residency Coordinator

Grants Financial & Operations Coordinator

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