Top 170 Office administrator Jobs in Farmingdale, Ny

Office Manager
Royal Pavement Solutions LLC —Islip, NY
- $50,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Paid time off
Office Services Coordinator
MME Worldwide Inc —Farmingdale, NY
- $30 - $35 an hour
- Full-time
- Inventory management
- Mid-level
- Office
Quick Apply
5d
Office Administrator
Tepedino & Company Cpas Llc —Jericho, NY
- $25 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- PMP
Quick Apply
Office Manager/Administrative Assistant
Brookside Environmental, Inc —Copiague, NY
- From $30 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
- 401(k)
- Paid time off
Quick Apply
1d
Office Administrator / Bookkeeping Assistant
Elegante Granite & Marble Inc. —Westbury, NY
- $29 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Accounts Receivable / Office Administrator (Part-Time)
East Coast Filters —Commack, NY
- $22 - $26 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
9d
Office Admin Assistant
Foxley Art and Design Services —West Hempstead, NY
- $20 - $30 an hour
- Full-time
- Office
- Administrative experience
- US work authorization
- Paid time off
Quick Apply
6d
Office Administrator
Modern Packaging, LLC —Deer Park, NY
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
1d
HR/Payroll Admin Support Specialist
Gabrielli Truck Sales —Hicksville, NY
- $50,000 - $75,000 a year
- Mid-level
- Office
- Communication skills
- Paid holidays
- Health insurance
Quick Apply
Front Desk Receptionist/Office Manager
Louis Buono DDS PC —Garden City, NY
- $35 - $38 an hour
- Full-time
- Dental office
- HIPAA
- Mid-level
- Flexible schedule
Quick Apply
14d
Office Manager/Bookkeeper
Rothbard & Sinchuk LLP —Bellmore, NY
- $25 - $30 an hour
- Full-time
- Office
- Administrative experience
- QuickBooks
Quick Apply
Office Administrator / Insurance Authorization Specialist
Eschen Prosthetic and Orthotic Laboratories, Inc —East Meadow, NY
- $21 - $22 an hour
- Full-time
- Bilingual
- Spanish
- Customer service
- Disability insurance
- Health insurance
Quick Apply
Senior Bookkeeper / Office Administrator
Elegante Granite & Marble Inc. —Westbury, NY
- $35 - $38 an hour
- Full-time
- Microsoft Outlook
- Office
- QuickBooks
- Paid holidays
- Health insurance
Quick Apply
Branch Administrator
BrightView Landscapes —Bay Shore, NY
- $60,000 - $70,000 a year
- Full-time
- Microsoft Outlook
- OSHA
- Mid-level
- Paid holidays
- Health insurance
14d
Office Administrator/Bookkeeper
Fresh Start Facility Services —Valley Stream, NY
- $20 - $25 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Paid time off
Quick Apply
Dental Receptionist / Office Manager (Part-Time)
Confidential —Stamford, CT
- Part-time
- Background check
- Private practice
- Dental office
Quick Apply
3d
Medical Transportation Dispatcher/ Office Manager
Agnes Transportation LLC —Saint Albans, NY
- From $13.50 an hour
- Full-time
- English
- Mid-level
- Office
Quick Apply
Payroll Specialist (Construction)
ABC Construction Contracting Inc —Astoria, NY
- $25 - $35 an hour
- 8 hour shift
- Mid-level
- Office
- Accounting
- Health insurance
- Dental insurance
Quick Apply
Office Manager / Bookkeeper
Liquid Management Partners LLC —New Hyde Park, NY
- From $65,000 a year
- Full-time
- English
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
10d
Office & Client Relations Manager
Felice Landscaping —Mamaroneck, NY
- $60,000 - $70,000 a year
- Email
- Hybrid work
- Spanish
- English
- Mid-level
- Paid time off
- Cell phone reimbursement
Quick Apply
6d

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Office Manager

Royal Pavement Solutions LLC
Islip, NY

Apply Now

Job Details

Full-time
$50,000 - $75,000 a year

Benefits

Paid holidays
Paid time off
401(k) matching
Opportunities for advancement
Life insurance

Qualifications

Communication with suppliers
Administrative experience
Customer engagement
Vendor communication
Productivity software

Full Job Description

Royal Pavement Solutions is seeking a highly organized, detail-oriented Office Manager with bookkeeping experience to oversee the daily operations of our office while supporting the company's bookkeeping and administrative functions.

We're looking for someone who will become the backbone of our daily office operations and help deliver the exceptional customer experience our clients have come to expect. This position combines office management, bookkeeping, customer service, and administrative support into one critical role. Every day is different, and you'll play an essential role in keeping our office organized, supporting our team, and helping our company continue to grow.

The ideal candidate thrives in a fast-paced environment, takes pride in creating organization, enjoys balancing multiple responsibilities, and communicates professionally with customers, vendors, and coworkers. We're looking for someone who takes ownership of their work, values accuracy, and has the bookkeeping experience necessary to confidently support the company's daily accounting operations.

If you're looking for a job where every day is the same, this probably isn't the place for you. If you're looking for an opportunity to take ownership, grow with a company, and make a meaningful impact every day, we'd love to hear from you.

Office Management

Oversee the daily operations of the office while maintaining a professional, organized, and efficient work environment.
Serve as the primary point of contact for incoming phone calls, website inquiries, visitors, and general office communications.
Deliver exceptional customer service and ensure every interaction reflects the professionalism of Royal Pavement Solutions.
Manage inbound customer inquiries and ensure timely followup and proper routing to the appropriate department.
Coordinate office operations, including office supplies, vendors, meetings, travel arrangements, mail, and general administrative functions.
Maintain organized electronic and physical records, customer documentation, permits, and company files.
Provide administrative support to leadership, sales, and operations as needed.
Communicate professionally with customers, vendors, municipalities, and internal team members to ensure information is organized and handled efficiently.

Bookkeeping

Process Accounts Receivable, including customer invoicing, posting payments, maintaining customer accounts, collection followup, and assisting with customer account reconciliations.
Process Accounts Payable by receiving vendor invoices, verifying billing accuracy, entering invoices, preparing payments, and maintaining organized vendor records.
Maintain accurate customer and vendor records, including tax exemption certificates, supporting documentation, and financial files.
Assist with bank account and credit card reconciliations while ensuring financial records remain accurate and up to date.
Support the Finance Manager with daily bookkeeping functions, monthend administrative accounting tasks, financial reporting preparation, and other accounting responsibilities as assigned.
Maintain the accuracy, organization, confidentiality, and integrity of the company's financial information.
Identify discrepancies, resolve routine accounting issues, and proactively communicate items requiring management attention.
Continuously look for opportunities to improve administrative and bookkeeping processes that increase efficiency and accuracy.

The Type of Person Who Succeeds Here

The right person for this role enjoys creating order out of chaos and takes pride in helping others succeed. They understand that every interaction with a customer reflects our company, and they recognize that no task is beneath them if it helps the team accomplish its goals.

Takes ownership of responsibilities without waiting to be asked.
Enjoys creating organized systems and looking for ways to improve processes.
Communicates professionally and confidently with customers, vendors, and coworkers.
Thrives in a fastpaced environment where priorities can change throughout the day.
Works well independently while remaining a dependable member of a collaborative team.
Values accuracy, accountability, and attention to detail.
Exercises sound judgment, professionalism, and discretion when handling confidential financial and company information.
Embodies our Core Values of Respect, Passion, and Service in everything they do.

Required Qualifications

Minimum of two years of office management, bookkeeping, or administrative experience.
Bookkeeping experience, including Accounts Payable and Accounts Receivable.
Associate's or Bachelor's degree in Accounting, Business Administration, or a related field preferred, or equivalent bookkeeping experience.
Strong customer service and communication skills with the ability to professionally interact with customers, vendors, and team members.
Excellent organizational skills with exceptional attention to detail.
Ability to prioritize multiple responsibilities and adapt in a fastpaced office environment.
Proficiency with Microsoft Office; experience with accounting software is preferred.

Preferred Qualifications

Experience within the construction, contracting, or service industry.
Experience managing a multiline phone system and customer inquiries.
Experience with customer invoicing, payment processing, and collection followup.
Experience coordinating office vendors, purchasing, travel, permits, or general office operations.

What We Offer

Competitive compensation.
Paid holidays and Paid Time Off.
401(k) with company match.
Companypaid life insurance.
Opportunities for professional growth and advancement.
A collaborative team environment where your contributions matter.
A stable, growing company committed to investing in great people.

About Royal Pavement Solutions LLC

At Royal Pavement Solutions, we're building a team of professionals who believe that excellence is never an accident. Every project, every interaction, and every detail is an opportunity to earn trust and take pride in our work. Our culture is built on three simple values: Respect. Passion. Service. They aren't words on a wall. They're the standard we hold ourselves to every day. We respect one another, pursue our craft with passion, and serve our customers and teammates with integrity. We believe great companies are built by developing great people. That means investing in training, creating opportunities to grow, recognizing exceptional performance, and surrounding you with teammates who challenge you to become better every day. If you're looking for a place where your work matters, your growth is intentional, and you'll be part of a team that genuinely has each other's backs, we'd love to meet you.

Apply Now

Refine Your Search

office administrator jobs in farmingdale, ny

Office Manager

Office Services Coordinator

Office Administrator

Office Manager/Administrative Assistant

Office Administrator / Bookkeeping Assistant

Accounts Receivable / Office Administrator (Part-Time)

Office Admin Assistant

Office Administrator

HR/Payroll Admin Support Specialist

Front Desk Receptionist/Office Manager

Office Manager/Bookkeeper

Office Administrator / Insurance Authorization Specialist

Senior Bookkeeper / Office Administrator

Branch Administrator

Office Administrator/Bookkeeper

Dental Receptionist / Office Manager (Part-Time)

Medical Transportation Dispatcher/ Office Manager

Payroll Specialist (Construction)

Office Manager / Bookkeeper

Office & Client Relations Manager

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