Top 48 Project administrator Jobs in Federal Way Wa

Project Administrator
SS Landscaping Services —Tacoma, WA
- $68,000 - $90,000 a year
- Full-time
- Research
- Mid-level
- Organizational skills
- Paid time off
- Retirement plan
Quick Apply
10d
Project Administrator
Johansen Construction Company —Sumner, WA
- Pass drug screening
- Mid-level
- Office
Project Administrator
Gateway Construction Services —Seattle, WA
- 6 years
- Inventory management
- Computer literacy
Construction Project Administrator
Valley Medical Center —Renton, WA
- $32.39 - $46.96 an hour
- Full-time
- Microsoft Outlook
- Word processing
- Research
6d
Project Administrator- Core
Trane Technologies —Bellevue, WA
- $63,491.66 - $89,214.99 a year
- Overtime
- Pass drug screening
- Mid-level
- Office
- Paid holidays
- Health insurance
Project Administrator
Conti Federal Services, LLC —Fort Lewis, WA
- Full-time
- Pass drug screening
- Mid-level
- Organizational skills
- Health insurance
- Dental insurance
Project Coordinator
Prime Electric —Bellevue, WA
- $25 - $35 an hour
- Full-time
- Construction site
- Mid-level
- Trade school
- Profit sharing
- Paid holidays
Quick Apply
1d
Project Administrator
DLR Group —Seattle, WA
- $30 - $36 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Condominium Association Portfolio Manager
TRF Pacific Management Services, LLC —Seattle, WA
- $80,000 a year
- Full-time
- Office
- Driver's License
- Bachelor's degree
- Paid holidays
- Health insurance
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General Contracting Financial Coordinator
King County Restoration LLC —Sumner, WA
- $60,000 - $70,000 a year
- Full-time
- Mid-level
- Administrative experience
- Data entry
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Project Coordinator
KPFF Consulting Engineers —Seattle, WA
- $35 - $40 an hour
- Full-time
- Hybrid work
- 5 years
- Office
- Quality control
- Paid jury duty
- Health savings account
Quick Apply
PROGRAM ANALYST I
AeroTEC Inc. —Seattle, WA
- $72,000 - $92,000 a year
- Full-time
- Engineering
- Research
- Mid-level
- Relocation assistance
- Health insurance
Quick Apply
5d
Project Accountant
IA Interior Architects —Seattle, WA
- Hybrid work
- 5 years
- Writing skills
- Office
Commercial Project Administrator
A&R Solar —Seattle, WA
- $26 - $34 an hour
- Temporary
- Writing skills
- Research
- Mid-level
Quick Apply
Project Engineer
OMA Construction —Maple Valley, WA
- Full-time
- Mid-level
- Bachelor's degree
- Contracts
Project Manager
Condon-Johnson & Associates —Kent, WA
- $85,000 - $125,000 a year
- Full-time
- Construction site
- Bachelor of Science
- Mid-level
- Profit sharing
- Paid holidays
Quick Apply
Assistant Project Manager (Howard S. Wright)
Balfour Beatty —Seattle, WA
- $110,000 - $130,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Health savings account
- Health insurance
Project Manager (Howard S. Wright)
Balfour Beatty —Seattle, WA
- $135,000 - $150,000 a year
- Full-time
- Construction site
- Customer service
- Bachelor of Science
- Health savings account
- Health insurance
PROGRAM ANALYST II
AeroTEC Inc. —Seattle, WA
- Full-time
- Clean driving record
- Engineering
- Research
- Relocation assistance
- Health insurance
Quick Apply
7d
Project Engineer
Johansen Construction Company —Sumner, WA
- Microsoft Excel
- Mid-level
- Office

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project administrator jobs near federal way wa

Project Administrator

SS Landscaping Services -
Tacoma, WA

Quick Apply

Job Details

Full-time
$68,000 - $90,000 a year
10 days ago

Benefits

Paid time off
Retirement plan

Qualifications

Customer communication
Construction specifications
Managing projects

Full Job Description

About SS Landscaping

SS Landscaping Services, Inc. is a leading commercial landscape construction and maintenance contractor serving the Puget Sound region. We specialize in complex commercial landscape construction projects, irrigation systems, site amenities, multi-family developments, HOA communities, commercial campuses, and public works projects.

As our construction division continues to grow, we are seeking an experienced a Project Administrator to support our Project Management team through contract administration, project documentation, procurement coordination, scheduling support, and project closeout management.

Position Summary

Our Project Administrators serve as a critical member of the Construction Division, supporting Project Managers from contract award through project completion. This position is responsible for contract administration, project startup, submittals, procurement coordination, document control, closeout documentation, and ongoing communication with clients, vendors, subcontractors, architects, and general contractors.

The ideal candidate possesses exceptional organizational skills, strong construction knowledge, and the ability to manage multiple projects simultaneously while maintaining a high level of accuracy and professionalism.

Primary Responsibilities

Contract Administration & Project Startup

Review and process incoming construction project documents.
Analyze project scope, specifications, drawings, estimates, and contract requirements.
- Identify scope discrepancies and potential cost impacts.
- Provide solutions, utlilizing procurement, means/methods and leveraging relationships to offset cost impacts.
Create project file extrapolating information for accounting, project management and execution teams.

Project Documentation & Compliance

Prepare and submit project startup documentation including:
- W-9 forms
- Certificates of Insurance
- Safety documentation
- Product submittals
- Material safety documentation
- Project-specific compliance forms
- Bonding documentation
Maintain current project insurance certificates and bonds.
Track contractual deadlines and required submissions.
Manage project correspondence and document control throughout the project lifecycle.

Procurement & Material Coordination

Coordinate material procurement and delivery schedules.
Work closely with purchasing personnel and vendors to secure project materials.
Maintain supplier and procurement records for each project.
Communicate project schedule changes to vendors and suppliers.
Assist with material receiving, inventory tracking, and warehouse coordination as needed.

Submittals, RFIs & Project Support

Prepare, assemble, submit, and track project submittals.
Coordinate product approvals with general contractors, architects, engineers, and owners.
Assist with Requests for Information (RFIs) and project correspondence.
Research and propose suitable product substitutions when necessary.
Provide ongoing administrative and technical support to Project Managers throughout project execution.

Financial & Contract Support

Identify scope gaps, contract discrepancies, and cost exposure items.
Maintain records of vendor cost escalations and contract-related concerns.
Assist Project Managers in identifying potential change order opportunities.
Support project documentation required for billing and payment processing.

Project Closeout

Assemble and manage all project closeout documentation, including:
- As-built documentation
- Irrigation documentation
- Operations and Maintenance manuals
- Warranty information
- Owner training documentation
- Testing reports
- Final inspections
- Punch list completion
- Final change orders
Coordinate project turnover and closeout requirements with owners and general contractors.

Leadership & Team Development

Assist with development of departmental procedures and best practices.
Support company safety initiatives and documentation programs.
Provide assistance to other departments as requested.

Qualifications

Required Experience

Minimum 5 years of Project Engineering, Contracts Administration, or Construction Administration experience.
Strong understanding of construction contracts, specifications, drawings, and project documentation.
Experience managing multiple projects simultaneously.
Proven ability to work collaboratively with Project Managers, vendors, subcontractors, and clients.

Technical Skills

Advanced proficiency in Microsoft Excel and Microsoft Word.
Experience with Procore and construction management software.
Strong document management and organizational skills.
Ability to read and interpret construction drawings and specifications.

Professional Skills

Exceptional attention to detail.
Strong written and verbal communication skills.
Excellent organizational and time management abilities.
Ability to prioritize and manage multiple deadlines.
Strong interpersonal skills and ability to work effectively within a team environment.

Education

Bachelor's Degree in Construction Management, Engineering, Business, or related field preferred.
Equivalent industry experience will be considered.

Compensation

Compensation is commensurate with experience, qualifications, and industry expertise. SS Landscaping offers a competitive salary, comprehensive benefits package, paid time off, retirement plan options, and opportunities for professional growth.

Join a team that values credibility, ownership, teamwork, and building value for our employees, customers, and community.

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About SS Landscaping

Position Summary

Primary Responsibilities

Contract Administration & Project Startup

Project Documentation & Compliance

Procurement & Material Coordination

Submittals, RFIs & Project Support

Financial & Contract Support

Project Closeout

Leadership & Team Development

Qualifications

Required Experience

Technical Skills

Professional Skills

Education

Compensation