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Accounting Coordinator (Hybrid) - Pediatrics Central Administration

Washington University in St. Louis -
St. Louis, MO

Apply Now

Job Details

Full-time
$21.17 - $32.85 an hour
10 days ago

Benefits

Commuter assistance
Caregiver leave
Employee assistance program
403(b)

Qualifications

Accounting systems
Budget management
Laboratory procurement
Spreadsheets
Managing budgets in an accounting role
Financial software
Purchase order management
High school diploma or GED
Invoice payment processing
Expense reports
Financial records review
Financial record maintenance
Computer skills
Purchasing management systems (technically supported)
Entry level
Under 1 year
Financial compliance

Full Job Description

Location

SAINT LOUIS, MO 63110

Scheduled Hours

Position Summary

Provides day-to-day operational accounting support for the Department of Pediatrics research operation.

Job Description

Primary Duties & Responsibilities:

Accounting/Financial Systems

Review requisitions routed by labs for processing.
Generate purchase orders for equipment, etc.
Contact vendors to adjust, obtain or process contracts and invoices as necessary.
Initiate/review for approval all purchasing transactions eligible for blanket order processing.
Process and track all invoices related to blanket orders, maintaining a spreadsheet of activity and balances.
Contact vendors to adjust, obtain or process contracts and invoices as necessary.
Process travel advances and check requests for travel; review supporting documentation and submit approval-ready travel expense reports on a timely basis per university/funding agency guidelines.
Process internal and external invoices.
Process inter-departmental invoices, obtaining approvals, keying appropriate accounting codes and tracking as appropriate.
Review reimbursement requests for appropriate university funding allocation & budget coding.
Advise on compliance issues & resolve, prior to processing.
Enter requisitions into the Marketplace purchasing system and monitor purchasing processes as requested.
Ensure transactions have supporting documentation and principal investigator or
designee approval

Budget

Monitor account balances, maintain open encumbrances, process journals and budget adjustments.
Assist and provide back-up support as requested.

Working Conditions:

Job Location/Working Conditions

Normal Office Environment

Physical Effort

Typically Sitting at a desk or table

Equipment

Office Equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications /Professional Licenses :

No specific certification/professional license is required for this position.

Work Experience:

Accounting (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications /Professional Licenses :

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Not Applicable

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

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