Top 28 Executive assistant/office Jobs in Fernandina Beach, Fl

Executive Assistant/Office Manager
Amelia Island Plantation Community Association —Fernandina Beach, FL
- $65,000 - $70,000 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Office Manager - Executive Assistant
Empire South Realty —Fernandina Beach, FL
- $20 - $26 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid time off
Quick Apply
3d
Board Certified Behavior Analyst (BCBA) -Clinical Coordinator
Reaching Milestones —Saint Marys, GA
- $75,000 - $90,000 a year
- Full-time
- Ability to walk for extended periods
- HIPAA
- Mid-level
- Continuing education credits
- Paid holidays
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Junior Sales Assistant to General Manager ( Technical Background )
HCH Bearing Americas —Jacksonville, FL
- $48,996.04 - $59,005.99 a year
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Paid time off
Quick Apply
Senior Executive & Board Assistant, Events & Administration
Chesapeake Utilities Corporation —Yulee, FL
- Hybrid work
- Office
- Driver's License
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
Program Assistant, Girls on the Grid Line
King Youth Foundation Inc —Jacksonville, FL
- Part-time
- Inventory management
- Office
- Entry level
Quick Apply
Exec Asst
Covenant Learning Solutions LLC —Jacksonville, FL
- $17.60 - $21.00 an hour
- Full-time
- Clean driving record
- Microsoft Excel
- Mid-level
Quick Apply
Center Administrator
Conviva Senior Primary Care —Jacksonville, FL
- $71,100 - $97,800 a year
- Full-time
- CPR Certification
- BLS Certification
- 3 years
- Paid parental leave
- Paid holidays
Restaurant General Manager
Firehouse Subs —Fernandina Beach, FL
- Weekends as needed
- 18 years or older
- Sales
- Mid-level
Quick Apply
Hotel General Manager
American Cruise Lines —Jacksonville, FL
- Full-time
- Pass drug screening
- No experience needed
- 3 years
- Dental insurance
- Vision insurance
Quick Apply
Chairside Assistant
Jacksonville University —Jacksonville, FL
- Full-time
- Dental office
- Vital signs
- Customer service
Quick Apply
Assistant General Counsel - Shipping & Logistics
Crowley Maritime Corporation —Jacksonville, FL
- Full-time
- Spanish
- 7 years
- Senior level
- Wellness program
- Paid holidays
1d

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Administrative Assistant
COMTEX —Columbus, OH
Work alongside receptionist when necessary. Provide coverage to the receptionist position as needed. Make photocopies, fax document(s), and perform other…
$18 - $24 an hour
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Executive Assistant to CTO
McKesson —Columbus, OH
McKesson has become aware of online recruiting-related scams in which individuals who are not affiliated with or authorized by McKesson are using McKesson’s (or…
$30.83 - $51.39 an hour
3d

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Executive Assistant/Office Manager

Amelia Island Plantation Community Association
Fernandina Beach, FL

Quick Apply

Job Details

Full-time
$65,000 - $70,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Microsoft Word
Customer communication
Microsoft Excel
Customer service
Executive administrative support
English
Microsoft Office
Administrative experience
Driver's License
Attention to detail
Phone etiquette

Full Job Description

Reports To: Executive Director

Employment Status: Full-Time, Non-Exempt

Supervisors: Administrative Coordinator, others as assigned

Position Statement

The Executive Assistant serves as the primary administrative and organizational support partner to the Executive Director and provides high-level executive support to ensure the efficient operation of the Administration Office. This position is responsible for managing executive communications, coordinating Board and committee activities, maintaining official records, and supporting organizational initiatives through exceptional administrative, organizational, and communication skills.

The Executive Assistant acts as a trusted liaison among the Executive Director, Board of Directors, committees, residents, management team, vendors, and external stakeholders. The role requires sound judgment, professionalism, discretion, and the ability to manage multiple priorities while handling confidential and sensitive information.

Core Responsibilities

1. Executive Support

Serve as the primary administrative partner to the Executive Director, coordinating priorities, follow-up and executive initiatives.
Manage the Executive Director's workflow, including scheduling, correspondence, meeting preparation and follow-up as assigned.
Draft, edit and proofread correspondence, reports, presentations, meeting summaries, and executive communications.
Assist with research and data collection for reports, initiatives and projects.
Maintain confidential files, records, and sensitive information with the highest level of discretion.
Assist additional department Directors with administrative duties, including but not limited to preparation of contracts, research, reporting, vendor coordination, correspondence and time efficiencies.

2. Board & Committee Administration

Coordinate logistics for Board, committee, membership, and special meetings.
Prepare meeting notices, agendas, packets, presentations, and supporting materials.
Attend meetings as assigned and prepare accurate meeting minutes.
Track Board motions, directives, and organizational action items through completion.
Maintain official records, resolutions, governing documents, policies, and meeting archives.
Coordinate the collection and organization of committee reports and supporting documentation.

3. Office Administration & Coordination

Serve as a professional first point of contact for residents, guests, contractors, vendors, and visitors.
Answer and direct incoming telephone calls and respond to general inquiries.
Coordinate office operations to ensure efficient workflow and organization.
Manage incoming and outgoing mail, deliveries, and correspondence.
Maintain office supply inventories and coordinate purchases as needed.
Assist with special events, community meetings, and organizational functions.
Maintain organized electronic and physical filing systems.
Plan and coordinate internal and external meetings, including food and beverage.
Provide back-up to Administrative Coordinator and Concierge and Facilities Coordinator.

4. Document & Records Management

Maintain corporate records, contracts, insurance certificates, and organizational documentation.
Ensure records are organized, secure, accessible, and maintained according to retention requirements.
Maintain document control procedures, version tracking, and archival systems.
Coordinate annual updates to administrative manuals, forms, templates, and procedures.
Support organizational continuity and disaster preparedness documentation efforts.
Maintain contract logs, renewal schedules, and compliance tracking systems.

5. Communication & Project Support

Draft and distribute communications, notices, newsletters, and announcements.
Assist with maintaining website content and resident communication platforms.
Coordinate special projects and administrative initiatives as assigned by the Executive Director.
Follow up with departments, vendors, committees, and stakeholders regarding project status and deadlines.
Assist in preparing reports, data summaries, and operational updates.
Support organizational planning and implementation of administrative improvements.

Qualifications

Minimum 3–5 years of executive administrative support experience preferred.
Exceptional written and verbal communication skills.
Strong organizational, planning, and project coordination abilities.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience preparing board packets, meeting agendas, and meeting minutes.
Ability to manage multiple priorities with strong attention to detail.
Ability to exercise independent judgment and maintain confidentiality.
Professional demeanor with excellent customer service and interpersonal skills.
Experience working with board governance, nonprofit organizations, homeowner associations, or similar organizations preferred.

Key Competencies

Professionalism and discretion
Organization and time management
Executive support and coordination
Communication and relationship management
Problem-solving and critical thinking
Attention to detail and accuracy
Initiative and accountability
Adaptability and flexibility

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Experience:

Executive administrative support: 3 years (Required)
Microsoft Office: 3 years (Required)
Customer service: 3 years (Required)

Ability to Commute:

Fernandina Beach, FL 32034 (Required)

Work Location: In person

Quick Apply

Refine Your Search

executive assistant/office jobs in fernandina beach, fl

Executive Assistant/Office Manager

Office Manager - Executive Assistant

Board Certified Behavior Analyst (BCBA) -Clinical Coordinator

Junior Sales Assistant to General Manager ( Technical Background )

Senior Executive & Board Assistant, Events & Administration

Program Assistant, Girls on the Grid Line

Exec Asst

Center Administrator

Restaurant General Manager

Hotel General Manager

Chairside Assistant

Assistant General Counsel - Shipping & Logistics

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