The Nevada Automotive Test Center (NATC) is currently seeking talented candidates for an Administrative Assistant at our Silver Springs, NV location. At NATC, the administrative assistant will complete tasks that support the business development department and the engineers who design, manufacture, and test innovative automotive mobility solutions.
Founded in 1957, the Nevada Automotive Test Center (NATC) is a privately owned, independent test, evaluation, design and engineering facility offering development and testing to customers worldwide.
NATC’s location in the great basin of Nevada allows our team to access terrain that can represent 85% of the world within a 150-mile radius, providing an excellent test bed for off-road mobility. NATC’s operational area includes 1200 sq. miles of natural terrain, that when coupled with 6,200 acres of privately owned test courses, create an unparalleled testing area available to our engineers to innovate and solve our customer’s problems. NATC has completed thousands of test programs as a one-stop shop for automotive development.
POSITION SUMMARY:
The Administrative Assistant, in direct report to the Business Development Manager, is responsible for maintaining the front desk and representing NATC as visitors check in. They will also be responsible for monitoring and tracking data that ensures NATC’s engineering services meet the needs and expectations of current and potential customers. The administrative assistant tracks and monitors timely responses to solicitation requests and requests for proposals (RFP). The administrative assistant is responsible for reviewing cold call status for timely responses to our customer base, while trending with the corporate goals of NATC’s engineering, operations, and accounting branches. Strong analytical skills, business savvy, and the ability to multitask are essential. The administrative assistant should be personable and comfortable presenting ideas to the team.
The administrative assistant should be a detailed thinker. Experience using database tracking, is required, combined with a desire to track trends, research, and provide examples of data. Excellent writing skills, Excel knowledge and the ability to connect with key influencers is an important aspect of the job.
The administrative assistant tracks and distributes incoming proposal requests and solicitations. To ensure customer satisfaction, they must track responses to requests for proposals in a timely and appropriate manner. In addition, the administrative assistant continuously monitors submission requests and analytics to see what types of business would be of interest to our customers and proposes investments and returns on investments accordingly.
The business development team is responsible for monitoring the front office. This may include tasks such as answering the phone, checking in guests, and directing questions in addition to normal duties as assigned.
ESSENTIAL FUNCTIONS:
- Provides front office coverage.
- Tracks and monitors proposal assignments, and submissions.
- Monitors cold call, solicitation responses, and federal business opportunities postings and tracks trends related to requests that are not responded to.
- Tracks and monitors industry and business competitor awards, proposal submissions, and cost pricing.
- Coordinates responses to NATC’s website inquiries with business development manager and business development coordinator to engineering team.
- Creates reports on proposal submissions and trending projects to provide to NATC personnel attending trade shows, job fairs, and other marketing events.
- Manages proposal database for submission and follow up with customer base for scheduling, closely coordinated with NATC program managers and resource managers.
- Assist in event planning and execution as needed.
- Other duties as assigned.
Pay:
$40,000 - $45,000
MINIMUM QUALIFICATIONS:
- Associate’s degree in business, office administration or office management or 2 years applicable experience.
2. Must have a current and valid Nevada Driver’s License to operate a class C vehicle.
3. Proficient with MS Word, Excel, and PowerPoint.
4. Previous proposal knowledge, cost tracking or similar experience through either collegiate projects or prior professional experiences.
5. Excellent written and verbal communication skills.
6. Ability to think creatively and innovatively.
7. Represents the company professionally, with integrity and discretion.
8. Professional and personable and able to relate well with employees at all levels.
9. Excellent organization and time management skills.
10. Able to handle multiple priorities, with the ability to adjust to high pressure and rapidly changing business conditions.
11. Must be able to work 40 hours per week.
12. Must be able to sit or stand for extended periods of time.
13. Must be able to maintain a high level of confidentiality.
14. Must be self-motivated and able to work for short to moderate periods of time without direct supervision.
15. Must have excellent level of attention to detail and accuracy.
16. NATC, Hodges Transportation is an R&D and testing facility located on 6,000 acres about 1 hour from Reno, 45 minutes from Carson City, and 30 minutes from Fernley. There is a dirt road for the last 15 minutes. Candidates must understand this and be willing and able to make the commute.
PREFERRED QUALIFICATIONS:
1. Bachelor’s Degree preferred in Marketing, Communication, Business, Engineering, or a similar field with a minimum cumulative GPA of 3.0.
- Strong research and analytical skills.
- Willingness to learn NATC’s current services and future concepts.
4. Involved, interested and familiar with modern technology, innovative and new product development and the relevance to business objectives at NATC.
5. Analytical skills to forecast and identify relevant trends and challenges.
6. Analytical skills to conduct database management and communication flow on workload capacity.
7. Comfortable communicating with people.
Physical Demands:
This is primarily an office position, requiring the ability to sit for extended periods of time, lift files, open filing cabinets and bend or stand as necessary. However, this position also requires walking on uneven ground and climbing stairs.
Work Environment:
Work is regularly performed on-site in Silver Springs, Nevada, in a combination of office, outdoor, and shop environments and is regularly exposed to dust, odors, oil, fumes, and noise.
Position Type/Expected Hours of Work:
This is a full-time salaried position. Standard days and hours of work are Monday through Friday, 7:30 a.m. to 4:00 p.m. However, the position requires overnight on-call duty and the ability to work during non-standard hours when the need arises.
Travel:
Travel is expected for this position.
Quality Statement:
It is the purpose of the Nevada Automotive Test Center (NATC) to pioneer value-added technical solutions with knowledge, excellence and integrity for our worldwide transportation partners, through personal commitment.
Safety Statement:
It is the responsibility of all NATC employees to follow adopted safety policies and procedures and to take part in protecting themselves, their coworkers and the organization.
AAP/EEO Statement:
Nevada Automotive Test Center (NATC) values a diverse workforce and as an Equal Opportunity Employer, NATC does not discriminate on the basis of race, creed, color, national origin, gender, religion, age, sexual orientation, disability, marital status, veteran status, or any other status legally protected by Federal, State, or Local law. NATC assures you that your opportunity with this Company depends solely on your qualifications and other job-related factors.
Important Notice:
This position is not limited to those duties in the job description. Duties and responsibilities can be changed, expanded, reduced, or deleted to meet the business needs of Hodges Transportation, Inc./NATC. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Notify Human Resources if you require any accommodation (s) to perform any of the essential functions of this position.
All employees of this Company are employees at will and, as such, are free to resign at any time without reason. The Company, likewise, retains the right to terminate an employee's employment at any time with or without reason or notice. Nothing contained in this document or any other document provided to the employee is intended to be, nor should it be, construed as a guarantee that employment or any benefit will be continued for any period of time. Any salary figures provided to an employee in annual or monthly terms are stated for the sake of convenience or to facilitate comparisons and are not intended and do not create an employment contract for any specific period of time.
Job Type: Full-time
Pay: From $40,500.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
