Senior Executive Administrator | Executive Operations (Office of the CEO)
Join Bolder Industries – Where Innovation Meets Impact
About Us
Bolder Industries is redefining the rules of sustainable manufacturing. We deliver traceable, mass-balanced circular solutions for the rubber, plastics, and petrochemical sectors — transforming end-of-life tires into high-value materials used by global brands across more than 3,000 applications.
With proven technology, a strong commercial track record, and rapid global growth, Bolder leads the industry in circularity at scale. Executives join for the mission and stay for the people. We have a bold, collaborative culture driven to make a difference.
If you’re ready to lead innovation and scale global impact, this is where bold ideas meet real results. Bolder Industries is ISO 9001 certified and holds a Bronze EcoVadis rating. Visit www.bolderindustries.com to learn more.
Location: Carmel, IN
Type: Full-Time
Role Overview
Bolder Industries is seeking a dynamic Senior Executive Administrator to support
the CEO and executive leadership team. This is not a traditional administrative
role—this individual will serve as a central force in assisting the team in driving
execution, ensuring alignment, and maintaining operational rigor across the business.
The ideal candidate is highly organized, proactive, and thrives in fast-paced, high-
growth environments. They bring structure, discipline, and follow-through to executive
priorities while operating with urgency and precision.
Key Responsibilities
- Own end-to-end preparation for executive and leadership meetings (internal and
external), including agenda development, pre-read coordination, and
documentation of outcomes
- Establish and manage a RAIL (Risks, Actions, Issues, Lessons) tracking system;
drive accountability and ensure timely closure of action items across leadership
and functional teams
- Assemble CEO-level executive reports by consolidating KPI inputs from
Operations, Engineering, Technology, Finance, and HR into clear, decision-ready
materials
- Support preparation and coordination of board materials and investor reporting,
including compiling inputs, formatting presentations, and ensuring alignment with
executive messaging
- Act as a key communication conduit for the CEO and executive team; support
development and execution of a consistent internal communication cadence
across the organization
- Manage complex and dynamic calendars for the CEO and COO, ensuring
alignment with strategic priorities and optimizing time allocation
- Develop and maintain tracking tools, dashboards, and reporting systems using
Excel, Microsoft Office, and project management platforms such as Monday.com
or Asana
- Support preparation of high-quality executive presentations, reports, and
communications; familiarity with desktop publishing tools is preferred
- Apply strong project management discipline across executive priorities, including
timeline management, stakeholder coordination, and proactive follow-ups to
ensure on-time delivery
- Operate with high energy, responsiveness, and flexibility, including willingness to
travel to support executive and business needs
Qualifications
- 5+ years of experience in executive administration or senior administrative
support roles, preferably in high-growth, industrial, or technology-enabled
environments
- Strong project management skills, with demonstrated ability to coordinate cross-
functional initiatives, manage timelines, and drive tasks to completion with
minimal oversight
- Proven ability to operate with speed and accuracy in a high-demand, executive-
facing role
- Advanced proficiency in Excel and Microsoft Office; experience with
Monday.com, Asana, or similar workflow tools
- Excellent organizational skills with the ability to manage multiple priorities and
stakeholders simultaneously
- Strong written and verbal communication skills; capable of synthesizing
information into clear, actionable formats
- High level of professionalism, discretion, and judgment in handling sensitive
information
What Success Looks Like
- Executive meetings are tightly run, well-prepared, and action-oriented
- RAIL tracking is consistently maintained, with clear ownership and timely follow-
through
- Cross-functional initiatives are tracked and delivered on schedule with strong
coordination and visibility
- CEO reporting and board/investor materials are accurate, well-structured, and
delivered on time
- Internal communications are clear, consistent, and aligned with leadership
priorities
- The CEO and executive team operate efficiently with well-managed schedules
and strong administrative leverage
Why Bolder Industries?
We offer a competitive benefits package designed to support your personal and professional growth:
-
Career Growth: Training and development programs
-
Employee Recognition: Real-time appreciation with personalized rewards
-
Time Off: Generous PTO and paid sick leave
-
Comprehensive Insurance: Medical, dental, and vision for employees and families
-
Security: Short-term/long-term disability and life insurance at no cost to employee
-
Retirement: 401(k) participation
Our Commitment to Inclusion
Bolder Industries is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees—regardless of race, color, religion, age, gender identity, national origin, disability, veteran status, sexual orientation, or any other protected status.
*No recruiters*
