Top 5 Business office manager Jobs in Flagstaff, Az

Office Coordinator (Part Time)
FOREST HIGHLANDS ASSOCIATION —Flagstaff, AZ
- Part-time
- Microsoft Outlook
- Basic math
- Office
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Office Manager
Boys and Girls Club of Flagstaff —Flagstaff, AZ
- $18.35 - $20.00 an hour
- Weekends as needed
- 18 years or older
- CPR Certification
- Ability to walk for extended periods
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Office Coordinator (Part Time)
FOREST HIGHLANDS ASSOCIATION —Flagstaff, AZ
O Utilize softwares such as Google Drive, When to Work, Jonas Encore and Microsoft Office Suite to develop communication documents, manage schedules and event…
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Office Manager
Boys and Girls Club of Flagstaff —Flagstaff, AZ
You will provide general administrative support, including membership database management, answering phones and emails, billing, bookkeeping, meeting minutes,…
$18.35 - $20.00 an hour
Quick Apply

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Office Coordinator (Part Time)

FOREST HIGHLANDS ASSOCIATION
Flagstaff, AZ

Quick Apply

Job Details

Part-time

Qualifications

Google Drive
Microsoft Outlook
Spreadsheets
Basic math
Managing projects

Full Job Description

Job Overview: The Office Coordinator serves as a point of contact for Forest Highlands members, employees, and Recreation Department management. This role ensures member inquiries are addressed promptly and professionally via face-to-face interactions, phone calls, and email. The Office Coordinator provides administrative support to the Recreation Department by booking services, handling program registrations, and managing employee schedules.

Essential Functions:

Customer Service-

o Greet members and assess their needs, explaining services, processes, and guidelines related to the Recreation Department.

o Respond to all inquiries promptly via phone and email.

o Prepare, review, and send correspondence as required.

o Handle sensitive and confidential information with discretion and professionalism

Clerical-

o Maintain and order office supplies and equipment.

o Distribute incoming mail to appropriate recipients.

o Utilize softwares such as Google Drive, When to Work, Jonas Encore and Microsoft Office Suite to develop communication documents, manage schedules and event management tools.

o Perform general administrative tasks such as filing, photocopying, scanning, and collating documents.

Concierge Services Coordination-

o Schedule and document member services and update staffing requirements accordingly.

o Ensure service charges are accurately recorded in the Jonas system.

o Perform other duties as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Requirements:

Strong logistical skills
Problem solving skills
Ability to work under pressure
Associate’s degree or 2+ years of administrative or customer service experience.
Exceptional written and oral communication skills.
Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Google Drive.
Ability to learn systems such as When to Work and Jonas Encore.
Excellent interpersonal, organizational, and time-management skills.
Professional demeanor with strong customer service skills.
Proven ability to manage multiple projects and work productively in a team environment.
Flexibility to work evenings, weekends, and holidays as needed.
Prior experience in golf club operations is a plus.

Language, Mathematical, and Reasoning Skills:

Ability to read and interpret documents such as safety rules and procedure manuals.
Strong mathematical skills for basic calculations.
Ability to apply common sense understanding to carry out instructions in various formats.

Physical Demands and Work Environment:

Work in a busy shared office in a private residential community.
Lift up to 25 lbs regularly and up to 50 lbs occasionally.
Frequently walk, sit, stand, bend, and use hands.

Equipment Used:

Copier, telephone, computer, printer, shredder, golf cart, and company vehicles.

Supervisory Responsibility: None

Budgetary Responsibility: None

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