Top 191 Administrator Jobs in Fleming Island, Fl

Administrative Supervisor
Rivkin Radler LLP —Jacksonville, FL
- $80,000 - $90,000 a year
- Full-time
- Mid-level
- Administrative experience
- Leadership
- AD&D insurance
- Paid holidays
Quick Apply
Regional State Test Administrator
Graduation Alliance —Jacksonville, FL
- $25 an hour
- Part-time
- Background check
- Teaching Certification
- Mid-level
Quick Apply
Business Office Coordinator
Confidential —Jacksonville, FL
- Up to $40,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Security Site Admin
Metro One Loss Prevention Services Group (Guard Division), Inc. —Jacksonville, FL
- $27.76 an hour
- Part-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Parsons —Jacksonville, FL
- $22.93 - $40.14 an hour
- 5 years
- Mid-level
- Office
- Wellness program
- Paid holidays
1d
Fleet Administrator
Vallencourt Construction Co., Inc. —Green Cove Springs, FL
- Office
- Organizational skills
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
14d
Contracts and Admin Specialist
CTI Resource Management —Jacksonville, FL
- $62,500 a year
- Full-time
- Background check
- Customer service
- Mid-level
- Paid jury duty
- Health insurance
13d
Office Administrator
Sport Nobles Construction, Inc —Jacksonville, FL
- From $20 an hour
- Full-time
- Customer service
- Writing skills
- Office
Quick Apply
7d
Office Manager
United Land Services —Green Cove Springs, FL
- $67,000 - $75,000 a year
- Microsoft Outlook
- Computer literacy
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
2d
Permit Administrator
NVR, Inc —Jacksonville, FL
- Mid-level
- Office
- Analysis skills
- Profit sharing
1d
Administrative Assistant - Operations & Supply Chain
Fanatics Commerce —Jacksonville, FL
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Merchandising
Quick Apply
6d
Office Svcs Coordinator
CBRE —Jacksonville, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
5d
Executive Assistant
UF Health —Saint Johns, FL
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level
PM Administrative Assistant
All Weather Contractors Inc —Orange Park, FL
- 8 hour shift
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
Quick Apply
Operations Specialist, Landfill
WM —Jacksonville, FL
- Full-time
- 18 years or older
- No experience needed
- Office
- Paid training
- Employee stock purchase plan
11d
Administrative & Billing Specialist
Florida East Coast Railway —Jacksonville, FL
- Full-time
- Background check
- Microsoft Outlook
- 5 years
Administrative Secretary- 12 mo.
Clay County School District —Orange Park, FL
- Full-time
- Background check
- Mid-level
- Office
13h
Administrative Fellow
Ascension —Jacksonville, FL
- $70,000 a year
- Full-time
- Bachelor's degree
- Children
- US work authorization
- Disability insurance
- Health insurance
8d
Office Administrator
Checkmate Coatings LLC —Jacksonville, FL
- Full-time
- Computer literacy
- Office
- Communication skills
- Paid training
- Health insurance
Quick Apply
Administrative Assistant
North Florida Rehabilitation Hospital —Jacksonville, FL
- Full-time
- Hospital
- Customer service
- Computer literacy
Quick Apply
2d

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Administrative Supervisor

Rivkin Radler LLP -
Jacksonville, FL

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year

Benefits

AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Life insurance
Referral program

Qualifications

Legal firm experience
Law office experience
Legal billing

Full Job Description

Because a great law firm begins with great people.

At Rivkin Radler, we are always looking for professionals who share our passion for the law and commitment to total client satisfaction. Rivkin Radler has approximately 250 lawyers, with offices in Albany, N.Y.; Hackensack, N.J.; Jacksonville, F.L.; New York City; Poughkeepsie, N.Y.; and Uniondale, N.Y. The firm actively encourages equal opportunity through mentoring, training, professional development, and public service programs.

The firm offers competitive salaries in addition to a comprehensive benefits plan which includes medical and dental insurance, group term life insurance, accidental death and dismemberment insurance, long-term disability insurance, optional term life insurance, flexible spending accounts, Aflac, 401(k), paid time off, referral bonuses and paid holidays.

The Administrative Supervisor is responsible for coordinating the billing operations and daily administrative functions of the Jacksonville office of a multi-office law firm. This individual plays a key role in ensuring the timely and accurate processing of billing activities while also maintaining smooth office operations, and serving as a liaison between the Jacksonville office and firm leadership in Uniondale. The Administrative Supervisor sets a leading example of professionalism, efficiency, and adherence to firm policies and procedures.

Key Responsibilities:
Financial Administration & Billing

Oversee the day-to-day billing operations for the Jacksonville office.
Distribute prebills to partners for review and approval and ensure timely submission of finalized bills.
Monitor billing workflows and follow up with attorneys and staff to ensure billing deadlines are met.
Coordinate with the Finance Department regarding billing inquiries, corrections, write-downs, and client-related billing matters.
Review and process office-related invoices, reimbursements, and vendor payments within authorized approval levels.
Assist firm leadership and finance with monitoring and managing local office expenses.

Staff Support

Coordinate staff schedules, PTO requests, and timekeeping processes.
Manage onboarding and training of new hires in conjunction with Human Resources.
Foster a productive, professional, inclusive, and respectful office culture.

Office Operations & Administration

Ensure smooth day-to-day operations of the Jacksonville office.
Serve as the primary administrative point of contact between the Jacksonville office and the main Uniondale office.
Maintain an organized and professional office environment and coordinate office repairs and maintenance with the Facilities Manager.
Oversee office supply inventory, purchasing, and equipment management.
Work with the Records Manager and Records Assistant to ensure records and files (paper and digital) are maintained securely and in compliance with firm procedures.

Communication & Coordination

Serve as liaison between attorneys and administrative staff, working with the office managing partner to ensure operational needs are met.
Communicate regularly with the Uniondale office and other offices for consistent firm-wide operations.
Coordinate meetings, events, and conference room usage.
Handle internal communications and announcements at the office level.

Technology & Systems

Liaise with IT department to ensure systems, software, and equipment are functioning properly.
Troubleshoot basic tech issues or escalate as needed.
Ensure compliance with firm technology protocols and data security policies.

Compliance & Risk Management

Ensure the office complies with firm policies, professional conduct rules, and local laws.
Oversee office-level compliance training and documentation.
Serve as point of contact for any safety, emergency, or facility-related incidents.

Qualifications:

5+ years of office management or administrative leadership experience, preferably in a law firm or professional services environment.
Prior law firm billing experience required.
Strong understanding of legal billing processes, time entry procedures, prebills, and billing deadlines.
Experience working with attorneys and finance departments in a professional services environment.
Strong leadership and interpersonal skills.
Excellent organizational and problem-solving abilities.
Proficiency in Microsoft Office Suite.
Familiarity with HR functions and financial processes in a law firm setting.

Congenial fast-paced environment, competitive salary and benefits. EOE.
Job Type: Full-time

The annualized salary range for this position is $80,000 to $90,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

To find out how you can join our talented team, email [email protected].

We are an Equal Opportunity Employer

Quick Apply

Refine Your Search

administrator jobs in fleming island, fl

Administrative Supervisor

Regional State Test Administrator

Business Office Coordinator

Security Site Admin

Administrative Assistant

Fleet Administrator

Contracts and Admin Specialist

Office Administrator

Office Manager

Permit Administrator

Administrative Assistant - Operations & Supply Chain

Office Svcs Coordinator

Executive Assistant

PM Administrative Assistant

Operations Specialist, Landfill

Administrative & Billing Specialist

Administrative Secretary- 12 mo.

Administrative Fellow

Office Administrator

Administrative Assistant

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