Top 146 Administrative Jobs in Flint, Mi

HVAC Office Operations Manager
Style Crest Enterprises Inc —Flint, MI
- Full-time
- Mid-level
- Office
- 3 years
- AD&D insurance
- Paid holidays
Quick Apply
Receptionist/Office Coordinator
Advanced Rehab Management Services —Grand Blanc, MI
- From $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
11d
Corporate Administrative Assistant
McLaren Health Care Corp —Grand Blanc, MI
- Full-time
- Surgery
- Mid-level
- Office
Front Desk Receptionist
GENESEE LUNG ASSOCIATES —Grand Blanc, MI
- $16 - $18 an hour
- Full-time
- Microsoft Excel
- Medical office experience
- Administrative experience
Quick Apply
Executive Administrative Assistant
Kettering University —Flint, MI
- Full-time
- Research
- Mid-level
- Office
- Paid holidays
- Health insurance
Administrative Assistant
Vicinia Gardens —Fenton, MI
- $23 - $27 an hour
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Dental Office Receptionist
Smile Fresh Dental —Grand Blanc, MI
- $18 - $23 an hour
- Full-time
- Dental office
- In-person
- Communication skills
- Paid training
- Continuing education credits
Quick Apply
11d
Administrative Assistant
Yeo & Yeo —Flint, MI
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Front Desk Receptionist and Administrative Assistant
Community Podiatry Group —Flint, MI
- $15 - $17 an hour
- Full-time
- Customer service
- High school diploma or GED
- Computer skills
- 401(k)
- Paid time off
Quick Apply
12d
Office Operations Assistant - Family Practice - Center Rd.
Henry Ford Health —Burton, MI
- Customer service
- High school diploma or GED
- Home Health
- Health insurance
- Dental insurance
Front Desk Coordinator
Town Center Family Dental - Flint —Flint, MI
- Full-time
- Dental office
- Mid-level
- 2 years
- Paid holidays
- Health insurance
3d
Receptionist 1st Shift Full Time - Flint, MI
Hope Network New Passages —Flint, MI
- Full-time
- Microsoft Excel
- Inventory management
- Office
Quick Apply
Medical Receptionist
Katranji Institute —Burton, MI
- $15 - $18 an hour
- Full-time
- Administrative experience
- Clinic
- Computer skills
- Health insurance
- Paid time off
Quick Apply
Part-time School Secretary - Upper Schools
Genesee Education Consultant Services —Flint, MI
- $14 - $18 an hour
- Part-time
- Microsoft Word
- School experience
- Computer literacy
Quick Apply
Front Desk Receptionist
Davison Pediatrics —Davison, MI
- $13.73 - $19.58 an hour
- Full-time
- Private practice
- Administrative experience
- Data entry
- Paid time off
- 401(k) matching
Quick Apply
Executive Assistant
Dort Financial Credit Union —Grand Blanc, MI
- $31 - $35 an hour
- Full-time
- Microsoft Excel
- 5 years
- Writing skills
- Health savings account
- AD&D insurance
5d
Office Associate
Genesee Education Consultant Services —Flint, MI
- $16.15 - $19.69 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Receptionist
SFP Cannabis —Flint, MI
- From $15 an hour
- Part-time
- Background check
- Computer literacy
- Cash register
- Employee discount
- Opportunities for advancement
Quick Apply
Project Secretary
Michigan Association of School Boards —Genesee, MI
- $17.92 - $23.83 an hour
- Full-time
- Microsoft Word
- School experience
- Microsoft Excel
- Disability insurance
- Health insurance
5d
Executive Assistant
Grand Blanc Township —Grand Blanc, MI
- $65,000 - $80,000 a year
- Weekends as needed
- Research
- Mid-level
- Office

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administrative jobs near flint, mi

HVAC Office Operations Manager

Style Crest Enterprises Inc -
Flint, MI

Quick Apply

Job Details

Full-time

Benefits

AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Vision insurance
401(k) matching
Life insurance

Qualifications

Customer communication
Team leadership
Workflow management (operations management method)
Service scheduling
Staff scheduling
Team scheduling
Administrative experience
Team development
Supervising experience
Dispatch software communication
Productivity software
Office management
Computer-aided dispatch (CAD) software
Operations planning
Air conditioning
Team building

Full Job Description

Capitol Supply and Service, a Style Crest company, is seeking a highly organized and proactive HVAC Office Operations Manager to lead the administrative and coordination functions of our service department. This role is ideal for someone who thrives in a fast-paced office environment, excels at managing people and processes, and ensures everything behind the scenes runs smoothly.

In this position, the HVAC Office Operations Manager provides operational leadership for the service department, overseeing scheduling, dispatch, billing, workflow processes, and customer communication. This role works closely with the Service Manager, who oversees field technicians and financial performance, while the Operations Manager ensures smooth execution of daily operations.

For over 30 years, Capitol have been a trusted partner to the Manufactured Housing Industry, offering HVAC services, repairs, and refurbishments. Our mission is to deliver high-quality products, competitive pricing, and exceptional customer service, building a strong reputation in the process. With five Michigan locations, we provide comprehensive services, including furnace, air conditioner, water heater repairs, and HVAC installation.

Key Responsibilities

Service Coordination Leadership

Lead and manage Service Coordinators and daily coordination activities
Set performance expectations and ensure workflow accountability
Provide coaching, training, and development for team members
Resolve scheduling conflicts and provide coverage during peak times

Scheduling & Dispatch Oversight

Manage technician scheduling, routing, and workload distribution
Optimize appointment allocation and geographic efficiency
Coordinate emergency response and on-call coverage
Track and improve scheduling KPIs (response times, completion rates, etc.)

Workflow & Order Management

Oversee service and installation workflow from order entry to completion
Ensure accuracy and timeliness of work orders and documentation
Identify and resolve workflow delays

Billing & Administrative Operations

Oversee invoicing, quoting, and billing processes
Audit invoices for accuracy and resolve discrepancies
Support accounts receivable and payroll coordination

Customer Service Coordination

Support resolution of customer inquiries and service concerns
Ensure timely follow-up and fulfillment of service commitments
Maintain strong customer relationships through effective communication

Field Operations Support

Act as liaison between office operations and field technicians
Support job readiness, parts coordination, and equipment availability
Assist with basic HVAC technical questions

Inventory & Fleet Coordination

Monitor inventory levels and coordinate material procurement
Assist with inventory counts and discrepancy resolution
Oversee service vehicle readiness, maintenance, and compliance

Reporting & Performance Analytics

Analyze operational data including scheduling, workload, and productivity
Track KPIs and recommend process improvements
Report insights to leadership

Team Development

Assist with hiring, onboarding, and training of coordinators
Foster a collaborative, customer-focused team environment

Requirements

3 to 5+ years of experience in HVAC operations, service coordination, or dispatch leadership
Prior supervisory experience in a service or administrative team
Strong understanding of HVAC service operations (manufactured housing experience preferred)
Proven ability to manage scheduling, workflows, and operational processes
Experience with dispatch/service management software and Microsoft Office
Strong analytical, organizational, and problem-solving skills
Excellent communication and customer service abilities
Demonstrated leadership and team development skills

Benefits

Health Care Plan (Medical, Dental & Vision)
Life Insurance (Basic, Voluntary and AD&D)
Vacation Time
Short Term & Long Term Disability
401K with Company Match
Paid Holidays

Capitol Supply and Service, a Style Crest company, is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable law. We ensure fair treatment in all aspects of employment, including recruitment, hiring, training, promotion, and compensation. Our commitment to diversity and inclusion fosters a workplace where every individual is valued and respected.

This is an on‑site position based in Flint, MI. Regular in‑person presence is required.
Typical work hours are Monday through Friday 8am to 5pm.

Quick Apply

Refine Your Search

administrative jobs in flint, mi

HVAC Office Operations Manager

Receptionist/Office Coordinator

Corporate Administrative Assistant

Front Desk Receptionist

Executive Administrative Assistant

Administrative Assistant

Dental Office Receptionist

Administrative Assistant

Front Desk Receptionist and Administrative Assistant

Office Operations Assistant - Family Practice - Center Rd.

Front Desk Coordinator

Receptionist 1st Shift Full Time - Flint, MI

Medical Receptionist

Part-time School Secretary - Upper Schools

Front Desk Receptionist

Executive Assistant

Office Associate

Receptionist

Project Secretary

Executive Assistant

I want to receive the latest job alert for administrative in flint, mi

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