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Quick Apply
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administrative coordinator jobs near flint, mi

Office Coordinator

F3 TECHNOLOGIES INC -
Lapeer, MI

Quick Apply

Job Details

$45,900 - $66,300 a year
2 hours ago

Benefits

Paid holidays
Disability insurance
Health insurance
Unlimited paid time off
Dental insurance
Parental leave
Vision insurance
401(k) matching
Life insurance

Qualifications

Google Docs
Driver's License
Computer skills

Full Job Description

F3 Technologies, Inc. is a leading field service technology company specializing in payment technology installations and support. We serve partners across the nation, delivering exceptional service through our dedicated team of professionals. Guided by The F3 Standard, we Focus on People, Foster Belonging, and Move Forward Together.

POSITION SUMMARY

The Office Manager will oversee daily administrative operations for the Michigan headquarters while supporting leadership, employees, vendors, and visitors. This individual will play a critical role in creating an organized, efficient, and professional workplace environment that supports F3’s rapid growth.

The ideal candidate is highly organized, detail-oriented, adaptable, and thrives in a fast-paced environment.

ESSENTIAL DUTIES & RESPONSIBILITIES

Office Operations & Administration

Manage daily office operations and maintain a professional, welcoming headquarters environment
Coordinate office supplies, equipment, vendors, and facility needs
Track office, kitchen, and operational supplies and equipment, maintaining appropriate inventory levels and coordinating purchasing as needed
Assist with tracking company issued equipment, keys, access cards, devices, and other company property
Support onboarding and offboarding logistics for employees
Manage incoming calls, mail, deliveries, and visitor coordination
Maintain office organization, filing systems, and company records
Manage and oversee company expense processes, ensuring timely and accurate submission, approval, reconciliation, and tracking of all employee and operational expenses

Executive & Team Support

Assist leadership team with scheduling, travel coordination, meeting preparation, and administrative support
Coordinate internal meetings, company events, and team activities
Support communication between departments and field teams
Maintain administrative trackers, spreadsheets, reports, and other operational documentation as requested by leadership
Operate within a cloud-first environment utilizing Apple/Mac devices and Google Workspace, including Gmail, Calendar, Docs, Sheets, Drive, and Meet

Facilities & Vendor Coordination

Serve as the primary point of contact for building management, contractors, and service providers
Help oversee office maintenance, workspace setup, and operational readiness
Coordinate with IT and operations teams to ensure headquarters functionality
Maintain vendor contact information, contracts, service schedules, invoices, COIs, W-9s, and other vendor documentation as applicable
Track recurring facility maintenance, inspections, cleaning, repairs, service appointments, and other facility-related requirements
Assist with workplace safety and emergency readiness, including emergency information, first-aid supplies, workplace postings, and related materials

HR & Operational Support

Assist with employee documentation, timekeeping, expenses and internal processes
Help maintain company policies, procedures, and office standards
Support recruiting coordination and candidate scheduling as needed
Assist with technician scheduling, dispatch coordination, schedule changes, travel logistics, and communication between field technicians and internal team.
Assist Finance with QuickBooks administrative functions, transaction and account reconciliation, invoice documentation, vendor payment coordination, and maintenance of accurate financial records
Handle confidential employee, financial, customer, and company information with a high level of discretion and professionalism
Support leadership and the Operations, HR, and Finance teams with administrative and operational projects as assigned

QUALIFICATIONS

Required:

2+ years of office coordination, administrative, operations, or executive support experience
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Ability to work independently and solve problems proactively
Proficiency in Google Suite and Google Workspace
Experience supporting fast-paced or growing organizations preferred
Professional demeanor with strong interpersonal skills

Preferred:

Experience supporting a technology, field services, logistics, or operations-driven company
Familiarity with vendor management and office build-outs
HR coordination or bookkeeping experience is a plus

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS

This is on site at our company headquarters in Lapeer, Michigan
Standard business hours with flexibility for operational needs, including occasional weekend oversight
Must possess a valid driver's license and have reliable transportation
Ability to sit or stand for extended periods while working at a computer
Must be able to lift up to 30 pounds
Frequent use of Slack, video conferencing, and other virtual collaboration tools

Compensation and Benefits

Unlimited PTO
Health, dental, vision, short term disability and life insurance (after 90 days)
401(k) with employer match
Paid holidays and parental leave
Company-provided technology

Why Join F3?

Growth opportunities within a rapidly expanding company
A supportive team culture built on real values, not just words on a wall
Responsive leadership that listens and invests in your development
Training, mentorship, and the tools you need to succeed from day one

Quick Apply

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administrative coordinator jobs in flint, mi

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