Top 316 Program assistant Jobs in Florence, Ky

Assistant Project Manager
WeGC Construction —Cincinnati, OH
- $48,000 - $60,000 a year
- Full-time
- Background check
- Construction site
- Mid-level
- Paid time off
Quick Apply
6d
Administrative Assistant / Coordinator
DHL —Hebron, KY
- $21.32 - $28.43 an hour
- Microsoft Outlook
- English
- Mid-level
- Employee stock purchase plan
- Paid holidays
6d
Administrative Assistant, R&D
Procter & Gamble —Saint Bernard, OH
- $69,300 - $96,200 a year
- Online Application
- Microsoft Outlook
- 3 years
- Organizational skills
Front Desk/Program Assistant
The Ion Center for Violence Prevention —Covington, KY
- From $20 an hour
- 18 years or older
- Writing skills
- Office
- Paid parental leave
- Health savings account
Quick Apply
14d
Clinical Office Assistant
St. Elizabeth Healthcare —Edgewood, KY
- Full-time
- Hospital
- Computer literacy
- Office
- Health insurance
- Tuition reimbursement
1d
Project Coordinator, Invoicing & PO's
CBRE —Cincinnati, OH
- $68,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
- Health insurance
- Dental insurance
Assistant Project Coordinator
Cooper Steel —Florence, KY
- Office
- Bachelor's degree
- Communication skills
- Paid holidays
- Disability insurance
Quick Apply
Clinical Office Assistant - Radiation Therapy
St. Elizabeth Healthcare —Edgewood, KY
- Full-time
- Computer literacy
- HIPAA
- High school diploma or GED
- Health insurance
- Tuition reimbursement
4d
Human Resources Administrative Assistant
Jabil Circuit —Florence, KY
- Overtime
- Bilingual
- Computer literacy
- Research
- Commuter assistance
- Health savings account
1d
Administrative Assistant
Cincinnati Children's Hospital —Cincinnati, OH
- $20.57 - $25.72 an hour
- Full-time
- Word processing
- Mid-level
- High school diploma or GED
13d
Clinical Office Assistant - Cancer Center Infusion
St. Elizabeth Healthcare —Edgewood, KY
- 8 hour shift
- Computer literacy
- HIPAA
- High school diploma or GED
- Health insurance
- Tuition reimbursement
4d
Administrative Assistant, Surface Care Team
Procter & Gamble —Saint Bernard, OH
- $69,300 - $96,200 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Office
7d
Office Assistant
Tri-State Dental Care —Fort Wright, KY
- $15 - $20 an hour
- Full-time
- Office
- Data entry
- In-person
- Dental insurance
Quick Apply
Title IIIB/Outreach Program Coordinator
Northern Kentucky Area Development District —Florence, KY
- $32.50 - $33.85 an hour
- Contract
- Mid-level
- Office
- Bachelor's degree
Quick Apply
Front Office Assistant
Miracle-Ear —Florence, KY
- $18.50 an hour
- Full-time
- Inventory management
- Mid-level
- Windows
- Health savings account
- Paid holidays
Quick Apply
11d
Executive Assistant
Fischer Homes —Erlanger, KY
- Writing skills
- Research
- Office
- Profit sharing
- Tuition reimbursement
1d
Clinical Office Assistant - Medical Oncology Clinic
St. Elizabeth Healthcare —Edgewood, KY
- Full-time
- Computer literacy
- HIPAA
- High school diploma or GED
- Health insurance
- Tuition reimbursement
4d
Administrative Assistant
FCCS —Fort Wright, KY
- $19 - $24 an hour
- Part-time
- Computer literacy
- HIPAA
- Research
Quick Apply
4d
Real Estate Office Assistant
PLP Properties LLC —Highland Heights, KY
- $18 - $23 an hour
- Part-time
- Bilingual
- Microsoft Outlook
- Inventory management
- Flexible schedule
Quick Apply
5d
Administrative Assistant - Fetal Care Center
Cincinnati Children's Hospital —Cincinnati, OH
- $20.57 - $25.72 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Children
1d

I want to receive the latest job alert for program assistant in florence, ky

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

program assistant jobs near florence, ky

Office Assistant jobs in Edgewood, KY

Outreach Coordinator jobs in Florence, KY

Project Coordinator jobs in Cincinnati, OH

Administrative Assistant jobs in Cincinnati, OH

Project Coordinator jobs in Florence, KY

Administrative Assistant jobs in Florence, KY

Associate Project Manager jobs in Cincinnati, OH

Administrative Assistant jobs in Waco, TX

Remote Assistant jobs in California

Live In Personal Assistant jobs in New York, NY

Administrative Assistant jobs in Brooklyn, NY

Entry Level Administrative Assistant jobs in Fort Worth, TX

Administrative Assistant jobs in Florence, SC

Administrative Assistant jobs in Brandon, FL

Administrative Assistant jobs in Lakeland, FL

Entry Real Estate jobs in California

Real Estate Assistant jobs in Cherry Hill, NJ

Real Estate Assistant jobs in New Hampshire

Real Estate Assistant jobs in Mckinney, TX

Real Estate Assistant jobs in Colorado Springs, CO

Assistant Project Manager

WeGC Construction -
Cincinnati, OH

Quick Apply

Job Details

Full-time
$48,000 - $60,000 a year
6 days ago

Benefits

Paid time off

Qualifications

Professional networking
Customer communication
Driver's License
Document review
Organizational skills
Financial management
Construction management

Full Job Description

Assistant Project Manager (APM)

Reports To: Project Manager

Position Summary

The Assistant Project Manager serves as the Project Manager's primary field representative, ensuring projects remain organized, productive, and moving forward every day. This position is heavily field-based, with the majority of each day spent on active job sites coordinating subcontractors, documenting progress, procuring materials, resolving day-to-day issues, and communicating project status back to the Project Manager.

The APM is responsible for identifying problems before they impact the schedule and ensuring every trade has the information and resources needed to perform their work efficiently.

Primary Responsibilities:

Field Coordination

Visit assigned project sites daily.
Act as the primary field representative for the Project Manager.
Coordinate daily activities between subcontractors and field personnel.
Verify subcontractors understand their scope of work before beginning.
Answer day-to-day project questions or coordinate answers with the Project Manager.
Identify conflicts between trades before they become delays.
Ensure work areas are ready for the next phase of construction.
Maintain a visible presence on active projects to keep work progressing.
Reporting with daily logs and submitting forms

Material Procurement & Logistics

Procure project materials as directed by project requirements.
Pick up emergency, or short notice material when needed
Take extra material back to the supplier for returns or to storage for keeping
Organizing storage and keeping track of inventory
Coordinate deliveries with suppliers and field crews.
Verify materials arrive complete and on schedule.
Resolve material shortages or delivery issues quickly.
Communicate lead-time concerns to the Project Manager.
Coordinate equipment and specialty material deliveries when necessary.

Subcontractor Coordination

Walk projects with prospective subcontractors.
Explain project scope and expectations.
Receive field quotes and communicate pricing information to the Project Manager.
Ensure subcontractors have the information needed to perform their work.
Follow up on outstanding commitments from subcontractors.
Verify completed work aligns with project expectations before notifying the Project Manager.

Project Documentation

Document daily project progress through photographs and field reports (daily logs and forms).
Maintain accurate records of completed work.
Record field conditions that may impact project cost or schedule.
Document unforeseen conditions requiring Project Manager review.
Track completed milestones.
Maintain organized documentation for each assigned project.

Financial Support

Allocate receipts to the appropriate project.
Review invoices for accuracy prior to approval.
Assist with billing documentation and supporting information.
Participate in weekly project financial review meetings with the Project Manager.
Monitor field activities for potential change order opportunities and communicate them promptly.

Quality Control

Observe installed work for compliance with project requirements.
Inspecting and approving work for inspections approved for the APM position, escalating issues when necessary.
Identify workmanship concerns early.
Verify completed work before subsequent trades begin.
Assist in maintaining company quality standards.
Coordinate punch list items throughout construction.

Client & Team Communication

Maintain professional relationships with customers and subcontractors.
Provide project updates to the Project Manager.
Communicate field concerns promptly.
Coordinate site visits and inspections as needed.
Represent WeGC professionally on every project.

Performance Expectations (KPIs)

Success in this role will be measured by:

Daily job site presence.
Timely procurement of project materials.
Accurate and timely receipt & bill allocation, receipts are not to be behind more than 48 hours at a time
Invoice approval turnaround time (within 24 hours)
Quality and consistency of project documentation.
Response time to field issues.
Reduction in subcontractor delays.
Identification and communication of project issues before they impact production.
Quality of subcontractor coordination.
Project Manager satisfaction with field support.
Customer and subcontractor relationships.

Skills & Qualifications

Strong knowledge of residential construction practices.
Proficient with computers and application organization, microsoft office, or google systems
Ability to read and interpret construction drawings.
Excellent communication and interpersonal skills.
Highly organized and self-motivated.
Strong problem-solving abilities.
Comfortable working independently in the field.
Ability to manage multiple active job sites.
Proficiency with mobile construction documentation software.
Valid driver's license with ability to travel between job sites.

What Success Looks Like

A successful Assistant Project Manager at WeGC is the driving force behind daily project execution. They are consistently present in the field, proactively solving problems, coordinating subcontractors, ensuring materials are available, documenting progress, and communicating effectively with the Project Manager. Their work keeps projects moving, minimizes delays, and allows the Project Manager to focus on strategic oversight, financial management, and client relationships.

Pay: $48,000.00 - $60,000.00 per year

Benefits:

Paid time off

Experience:

Construction management: 1 year (Preferred)
construction: 2 years (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

program assistant jobs in florence, ky

Assistant Project Manager

Administrative Assistant / Coordinator

Administrative Assistant, R&D

Front Desk/Program Assistant

Clinical Office Assistant

Project Coordinator, Invoicing & PO's

Assistant Project Coordinator

Clinical Office Assistant - Radiation Therapy

Human Resources Administrative Assistant

Administrative Assistant

Clinical Office Assistant - Cancer Center Infusion

Administrative Assistant, Surface Care Team

Office Assistant

Title IIIB/Outreach Program Coordinator

Front Office Assistant

Executive Assistant

Clinical Office Assistant - Medical Oncology Clinic

Administrative Assistant

Real Estate Office Assistant

Administrative Assistant - Fetal Care Center

I want to receive the latest job alert for program assistant in florence, ky

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected