Top 78 Accounting coordinator Jobs in Florham Park, Nj

Administrative & Accounting Coordinator
Divi Electric Inc. —Pine Brook, NJ
- $30 - $35 an hour
- Full-time
- Mid-level
- Office
- QuickBooks
- Health insurance
- 401(k)
Quick Apply
8d
Payroll Coordinator
Always Home Care —West New York, NJ
- Full-time
- Spanish
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
2h
Senior Collections Coordinator
The Goodkind Group —Newark, NJ
- $80,000 - $100,000 a year
- Full-time
- Hybrid work
- Mid-level
- Finance
- Analysis skills
- Wellness program
- Commuter assistance
Quick Apply
5d
Accounting Coordinator
Midland (School and Adult Life Programs) —Branchburg, NJ
- $50,000 - $55,000 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
HR/PR Coordinator
Morris County Park Commission —Morristown, NJ
- $65,000 - $70,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Accounting Coordinator
Hyatt Regency New Brunswick —New Brunswick, NJ
- Full-time
- Oracle
- Customer service
- Mid-level
Client Accounting Services Coordinator
Magone & Company, P.C. —Parsippany-Troy Hills, NJ
- $50,000 - $60,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Billing Coordinator
Seyfarth Shaw LLP —New York, NY
- $85,000 - $95,000 a year
- Full-time
- Hybrid work
- Data analysis skills
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Billing Coordinator
Simpson Thacher & Bartlett —New York, NY
- $80,000 - $95,000 a year
- Full-time
- Hybrid work
- Writing skills
- Research
- Mid-level
Payroll Coordinator
Consolidated Flooring, LLC —Carlstadt, NJ
- $90,000 - $105,000 a year
- Full-time
- Mid-level
- Office
- Finance
- Health insurance
- Dental insurance
Quick Apply
14d
Office Administrator / Billing Coordinator (Part Time)
Catan Energy Solutions —New York, NY
- $35 - $45 an hour
- 8 hour shift
- Hybrid work
- Google Workspace
- Writing skills
- Office
Quick Apply
Accounts Payable Coordinator
Scarinci Hollenbeck,LLC —Little Falls, NJ
- $32 - $35 an hour
- Overtime
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
Senior Billing Coordinator
Simpson Thacher & Bartlett —New York, NY
- $95,000 - $115,000 a year
- Full-time
- Hybrid work
- Writing skills
- Research
- Mid-level
Billing Coordinator/Office Manager
Blick Law —Somerset, NJ
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Free parking
- Disability insurance
Collections Coordinator
Simpson Thacher & Bartlett —New York, NY
- $80,000 - $95,000 a year
- Full-time
- Hybrid work
- Writing skills
- Basic math
- Research
Assistant Accounting Coordinator
Old Republic Title —Hoboken, NJ
- $35 - $41 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Free parking
- Health savings account
Part Time Bookkeeper/Purchasing Coordinator
Denville Public Library —Denville, NJ
- $25 - $30 an hour
- Part-time
- Microsoft Word
- Background check
- Computer literacy
- Paid holidays
- Flexible schedule
Quick Apply
Senior Billing Coordinator
Sullivan & Cromwell —New York, NY
- $100,000 - $130,000 a year
- 5 years
- Research
- Analysis skills
Billing Coordinator
Epstein Becker & Green, P.C. —New York, NY
- $95,000 - $105,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Senior Billing Coordinator
Seamless Talent —New York, NY
- $95,000 - $115,000 a year
- Mid-level
- High school diploma or GED
- Analysis skills

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Administrative & Accounting Coordinator

Divi Electric Inc.
Pine Brook, NJ

Quick Apply

Job Details

Full-time
$30 - $35 an hour
8 days ago

Benefits

Health insurance
401(k)
Paid time off
401(k) matching
Paid sick time

Qualifications

Mail distribution
QuickBooks
Purchasing
Construction administrative experience
Mail processing

Full Job Description

This role supports the day-to-day financial, administrative, insurance, and project-documentation needs of the company. The person will maintain accurate records in QuickBooks Desktop, keep billing and reimbursements moving, coordinate company compliance items, and help organize project closeout and early-stage documentation.

Core responsibilities

Enter vendor invoices, code expenses to the correct job and cost category, and maintain supporting receipts/documentation.
Prepare monthly customer/contractor billing by the 20th of each month, including using each customer’s required billing portal or system.
Reconcile American Express and other company credit cards; identify missing receipts and ensure charges are assigned to the proper job.
Track employee and company expenses requiring reimbursement; organize backup documentation and submit items to Pat for payment as needed.
Review incoming mail, route invoices/checks/documents properly, and follow up on items that have not reached the correct person.
Finalize and monitor timesheets, while payroll processing itself remains outside the main scope of the role.
Track PTO, vacation, sick time, and employee time-off balances.
Assist with employee onboarding and offboarding, including new-hire paperwork, W-2/W-4-related recordkeeping, system access checklists, and personnel-file organization.
Maintain monthly work-in-progress (WIP) reporting, assist with projected expenses for the upcoming month, and prepare monthly P&L reports for management review.
Maintain health-insurance administration, including renewal deadlines, enrollment changes, employee communications, and required annual renewal activity.
Manage certificates of insurance (COIs), policy renewals, vendor/customer COI requests, vehicle insurance cards, and current insurance records for each company.
Order and track office supplies and routine administrative purchases.
Monitor shared email inboxes and respond to or route routine billing, vendor, insurance, employee, and documentation requests.
Assist project teams with early project administrative setup, submittal tracking, closeout-document collection, and organization of project records.
Accounts receivable follow-up: tracking unpaid invoices, sending statements, and escalating overdue balances.
Accounts payable workflow: maintaining vendor due dates, obtaining approvals before payment, and preparing a weekly bills-to-pay list.
Vendor compliance: collecting W-9s, insurance certificates, payment terms, and vendor contact information.
Customer compliance: tracking required lien waivers, certified payroll requests if applicable, tax-exempt certificates, and billing backup.
Job setup support: confirming each new project has a job number, customer information, budget/cost-code structure, contract documents, and required billing schedule.
Document control: maintaining organized digital folders for contracts, change orders, insurance, employee files, invoices, receipts, and closeout documents.

Systems and experience

Working knowledge of QuickBooks Desktop is preferred. Deep accounting expertise is not required, but the person must be comfortable learning invoice entry, expense allocation, check/payment entry, credit-card reconciliation, and basic reporting.
Proficiency with Excel/Google Sheets, email, PDF handling, and online customer billing portals.
Strong organization, follow-through, confidentiality, and ability to manage recurring deadlines.
Construction, subcontractor, or project-based accounting experience is strongly preferred.

Pay: $30.00 - $35.00 per hour

Benefits:

401(k)
401(k) matching
Health insurance
Paid sick time
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

accounting coordinator jobs in florham park, nj

Administrative & Accounting Coordinator

Payroll Coordinator

Senior Collections Coordinator

Accounting Coordinator

HR/PR Coordinator

Accounting Coordinator

Client Accounting Services Coordinator

Billing Coordinator

Billing Coordinator

Payroll Coordinator

Office Administrator / Billing Coordinator (Part Time)

Accounts Payable Coordinator

Senior Billing Coordinator

Billing Coordinator/Office Manager

Collections Coordinator

Assistant Accounting Coordinator

Part Time Bookkeeper/Purchasing Coordinator

Senior Billing Coordinator

Billing Coordinator

Senior Billing Coordinator

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