Top 158 Assistant secretary Jobs in Florida

Naples Legal Secretary
Varnum LLP —Naples, FL
- Full-time
- Mid-level
- High school diploma or GED
- Bachelor's degree
Quick Apply
Legal Assistant - Family Law
Foley Family Law —Tampa, FL
- $20 - $25 an hour
- Full-time
- Background check
- Computer literacy
- Mid-level
- 401(k)
- Paid time off
Quick Apply
Medical Assistant
South Palm Cardiovascular Associates, LLC —Boynton Beach, FL
- From $19 an hour
- Full-time
- Management
- Hospital
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Experienced Litigation Assistant - Construction Defect Group
Cole, Scott & Kissane, P.A. —Fort Lauderdale, FL
- Full-time
- Mid-level
- Organizational skills
- Communication skills
- Paid holidays
- Disability insurance
Quick Apply
Medical Assistant
Bibiana's Medical Concierge & IV lounge —Vero Beach, FL
- $13 - $16 an hour
- 8 hour shift
- Spanish
- Blood sampling
- Vital signs
Quick Apply
Legal Secretary/Paralegal
Beckus Law Firm —Jacksonville, FL
- Full-time
- Bilingual
- Spanish
- English
- Paid time off
- Flexible schedule
Quick Apply
12d
Administrative Assistant / Secretary (Clerical Support)
Orthopedic Health Center —North Miami Beach, FL
- $20 - $24 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- No experience needed
- Profit sharing
- Health insurance
Quick Apply
Secretary / Administrative Assistant (5632)
Three Saints Bay, LLC —Orlando, FL
- $23.93 an hour
- Full-time
- Background check
- Word processing
- ERP systems
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SECRETARY SPECIALIST - 80081471
The State of Florida —Lake Worth, FL
- $1,390.99 - $1,439.79 a week
- Computer literacy
- Writing skills
- Pass drug screening
8d
Secretary / Administrative Assistant (5638)
Three Saints Bay, LLC —Key West, FL
- $25.31 an hour
- Monday to Friday
- Background check
- Word processing
- ERP systems
Quick Apply
Practice Group Assistant
Lewis Brisbois —Fort Lauderdale, FL
- Full-time
- Hybrid work
- Microsoft Outlook
- High school diploma or GED
- Organizational skills
- Health insurance
- Dental insurance
6d
Unit Secretary
Kindred Hospital Bay Area - St. Petersburg —Saint Petersburg, FL
- Hospital
- Inpatient
- English
Front Desk Secretary / Leasing Assistant
Multifamily Investment Property —Haines City, FL
- $14 - $17 an hour
- Part-time
- Spanish
- Computer literacy
- No experience needed
- Paid training
Quick Apply
Administrative Assistant/Patient Service Specialist
Empowered Voice Rehabilitation LLC —Jacksonville, FL
- $18 - $19 an hour
- Part-time
- Hybrid work
- Background check
- Private practice
- Microsoft Excel
- Flexible schedule
Quick Apply
1d
Legal Administrative Assistant
AdventHealth Corporate —Altamonte Springs, FL
- $21.73 - $40.42 an hour
- Full-time
- Background check
- Microsoft Outlook
- HIPAA
- Paid parental leave
- Disability insurance
Office Secretary
Brownlie Maxwell Funeral Home —Melbourne, FL
- $20 - $22 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
7d
Unit Secretary- PICU, Ft. Lauderdale (Part Time, Nights)
Nicklaus Children's Hospital —Fort Lauderdale, FL
- 12 hour shift
- Spanish
- Computer literacy
- Inpatient
Administrative Assistant
DAVITA —Davie, FL
- Full-time
- Hospital
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
6h
Administrative Secretary
LifeQuest Organ Recovery Services —Gainesville, FL
- Computer literacy
- Mid-level
- Office
Administrative Assistant
Newsmax Media Inc —Boca Raton, FL
- Part-time
- Mid-level
- Office
- 3 years
- Flexible schedule
Quick Apply

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Naples Legal Secretary

Varnum LLP -
Naples, FL

Quick Apply

Job Details

Full-time

Qualifications

Serving clients
In-person customer service
High school diploma or GED
Copy editing
Legal administrative experience
Law office experience
Typing
Productivity software
Edited transcription
Grammar Experience

Full Job Description

Legal Secretary

Varnum LLP, a Michigan-based, full-service law firm with over 200 attorneys and six offices, has a full-time opening for an experienced Legal Secretary in our Naples, Florida office supporting multiple practice teams. We are seeking a candidate who is organized and displays a keen attention to detail, with a superb commitment to client service. This individual should be comfortable working independently, as well as part of a team. This role is 100% in-person.

ROLES & RESPONSIBILITIES:

Participates on a client-focused team displaying professionalism, excellent communication skills, and exercising personal judgment under the ultimate direction of assigned timekeepers.
Prepares correspondence, memos, pleadings, briefs, forms and other documents in proper legal form; files legal documents with appropriate attachments, both electronically and via traditional filing methods.
Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance.
Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested.
Receives, reads and routes incoming postal mail.
Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery.
Maintains calendars and deadline reminder systems (docket) for all case-related dates, including but not limited to appointments, deadlines, and follow-up dates. Reviews calendar reports generated from docket control system. Maintains appointment and deadline calendar for attorneys.
Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis.
Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition. Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline.
Schedules depositions, hearings, appointments, and conference calls; prepares necessary documents and copies for meetings.
Requests checks for filing fees, etc. and attorneys' business expense reimbursements.
Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives.
Attend staff meetings, training sessions and other required employee meetings.
Copying, typing, scanning, faxing and any other general office duty as needed.
Maintains confidentiality in all firm and client matters.
Assists with other firm work as directed by attorney or paralegal.
This role is 100% onsite.

QUALIFICATIONS & REQUIREMENTS:

Education:

Completion of high school.

Experience:

Two to three years on the job experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.

2+ years' experience as a legal assistant or experience in a law firm.
Bachelor’s degree in legal studies or related field preferred.
Experience supporting estate planning, real estate, corporate, or litigation practices preferred.

Required Skills/Abilities:

Proficient in MS Office Suite and legal document management software with the ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription at a level of at least 30 wpm.
Excellent grammar, proofreading, transcription, and organization skills.
Strong communication skills, both verbal and written.
Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities.
Works independently and completes tasks with minimal supervision.
Professional demeanor and ability to work well in a team-oriented environment.
Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff.
Committed to providing responsive client service.
Occasional hours outside of normally scheduled hours.

Preferred Skills:

Knowledge of iManage or other document management systems.

Job ID: 239

Quick Apply

Refine Your Search

assistant secretary jobs in florida

Naples Legal Secretary

Legal Assistant - Family Law

Medical Assistant

Experienced Litigation Assistant - Construction Defect Group

Medical Assistant

Legal Secretary/Paralegal

Administrative Assistant / Secretary (Clerical Support)

Secretary / Administrative Assistant (5632)

SECRETARY SPECIALIST - 80081471

Secretary / Administrative Assistant (5638)

Practice Group Assistant

Unit Secretary

Front Desk Secretary / Leasing Assistant

Administrative Assistant/Patient Service Specialist

Legal Administrative Assistant

Office Secretary

Unit Secretary- PICU, Ft. Lauderdale (Part Time, Nights)

Administrative Assistant

Administrative Secretary

Administrative Assistant

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