Top 539 Business administrator Jobs in Florida

Executive Administrator
Thrive IRC —Vero Beach, FL
- $53,000 - $64,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
8d
Executive Assistant
TeleSpecialists LLC —Fort Myers, FL
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid training
- Health insurance
Quick Apply
10d
SOFWERX Contract Administrator
DEFENSEWERX —Tampa, FL
- $26 - $31 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health savings account
- AD&D insurance
Quick Apply
3d
Medical Practice Administrator
Child Neurology Center of NW FL —Gulf Breeze, FL
- $60,000 - $70,000 a year
- Full-time
- Background check
- Bachelor of Science
- Mid-level
- Health insurance
- 401(k)
Quick Apply
3d
Town Administrator
Town of Lake Placid —Lake Placid, FL
- $90,000 - $109,000 a year
- Full-time
- Management
- Public speaking
- Office
- Health insurance
- Paid time off
Quick Apply
Subcontract Administrator - III
Blue Origin —Florida
- Full-time
- Background check
- DOT physical examination
- 3 years
- Paid parental leave
- Paid holidays
Compliance External Audit Administrator
Centene —Florida
- $70,100 - $126,200 a year
- Full-time
- Remote
- Microsoft Office
- Travel
- SharePoint
- Paid holidays
- Health insurance
HRIS Time Administrator - REMOTE
Ryder System —Tallahassee, FL
- Full-time
- Remote
- Microsoft Outlook
- Data analysis skills
- Mid-level
- Disability insurance
- Health insurance
3d
Office Manager/Staff Officer - Mid level
Parsons —Tampa, FL
- $103,500 - $181,100 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Wellness program
- Paid holidays
Executive Assistant
RESA Power LLC —Orlando, FL
- $90,000 - $115,000 a year
- Full-time
- Remote
- 5 years
- Writing skills
- English
- Paid holidays
- Health insurance
Quick Apply
1d
Business Intelligence Administrator
AdvanSoft —Florida
- Full-time
- Computer Science
- System design
- Mid-level
Partner Engagement Office Manager/Staff Officer - TS/SCI
Parsons —Macdill AFB, FL
- $74,800 - $130,900 a year
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Paid holidays
Commercial Administrative Business Partner
Palantir Technologies —Miami, FL
- $28 - $47 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Commuter assistance
- Paid parental leave
Business Administrator
Ischebeck USA —Naples, FL
- Full-time
- Mid-level
- Analysis skills
- 4 years
- Health insurance
- Dental insurance
Quick Apply
Licensing & Contract Administrator
SOSi —Florida
- $70,360 - $108,247 a year
- Full-time
- Remote
- Mid-level
- Bachelor's degree
- 4 years
Quick Apply
Client Experience Project Administrator - Ent
Connection —Tallahassee, FL
- $60,000 - $76,410 a year
- Full-time
- Remote
- Microsoft Outlook
- Mid-level
- Office
- Paid time off
Housing & Community Development Programs Administrator
City of West Palm Beach —West Palm Beach, FL
- $87,184 - $108,989 a year
- Online Application
- Office
- Finance
- Driver's License
Business Administrator
Siemens Gamesa —Orlando, FL
- Full-time
- Mid-level
- Bachelor's degree
- US work authorization
- Paid holidays
- Health insurance
Corps Business Administrator
THE SALVATION ARMY A GEORGIA CORP —Clearwater, FL
- $59,426 - $74,277 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Business Administrator
Thermoflow —Jacksonville, FL
- Email
- Bachelor of Science
- Writing skills
- English

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Executive Administrator

Thrive IRC -
Vero Beach, FL

Quick Apply

Job Details

Full-time
$53,000 - $64,000 a year
8 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Filing
Executive administrative support
Bachelor's degree
Calendar management
Microsoft Teams
Managing projects
Business Administration
Office management
Managing executive calendars
Business

Full Job Description

Position Summary

The Executive Administrator & Project Coordinator provides high-level administrative, planning, scheduling, and project coordination support to executive leadership and the organization. This role keeps priorities, meetings, deliverables, and operational details moving forward across a growing nonprofit behavioral health organization.

The position is designed for a highly organized professional who can anticipate needs, exercise sound judgment, protect confidential information, and independently manage multiple workstreams. This is not the organization's primary human resources or payroll role; instead, it serves as the central point of executive coordination, organizational follow-through, and administrative project support.

Essential Duties and Responsibilities:

Executive and Administrative Support

· Provide high-level administrative support to the CEO, and other senior leaders as assigned.

· Manage complex calendars, appointments, internal deadlines, and scheduling priorities.

· Draft and prepare correspondence, reports, presentations, forms, briefing materials, and internal communications.

· Organize executive files, reference materials, action logs, and administrative systems.

· Use discretion in handling sensitive personnel, client, financial, legal, operational, and board-related information.

Meetings, Board Support, and Follow-Through

· Coordinate leadership, staff, board, committee, project, funder, and community meetings.

· Prepare agendas, meeting packets, presentation materials, minutes or notes, and action-item summaries.

· Track commitments, deadlines, and follow-up items and proactively prompt responsible parties.

· Coordinate meeting logistics, including space, technology, materials, refreshments, and virtual access.

· Support board calendar planning, meeting preparation, document collection, and governance-related administrative needs.

Project Coordination

· Coordinate special projects and operational initiatives assigned by executive leadership.

· Create and maintain project plans, timelines, milestone trackers, responsibility matrices, and status updates.

· Follow up with internal and external stakeholders to support timely completion of deliverables.

· Organize project records, contracts, reports, grant materials, compliance documentation, and implementation files.

· Identify delays, unresolved decisions, or competing priorities and elevate them to leadership promptly.

Organizational and Operational Administration

· Serve as a coordination point among leadership, departments, vendors, board members, and community partners.

· Coordinate office-wide administrative processes, organizational calendars, events, trainings, and special functions.

· Support vendor communications, service scheduling, purchasing coordination, and operational readiness as assigned.

· Assist with organizational registrations, insurance documentation, leases, licenses, contracts, and renewals by tracking deadlines and gathering required materials.

· Recommend practical improvements to administrative workflows, document control, meeting practices, and task tracking.

Communication and Organizational Readiness

· Help maintain consistent internal communication and ensure key information reaches the appropriate individuals.

· Maintain a professional and welcoming presence with staff, clients, board members, vendors, and community partners.

· Support onboarding logistics, leadership orientation materials, training coordination, and staff events in partnership with HR and department leaders.

· Provide backup administrative support during periods of high workload, vacancies, deadlines, or special projects.

Required Qualifications

· Bachelor's degree or 5-7 years experiance in business administration, nonprofit management, communications, project management, or a related field.

· At least five years of progressively responsible administrative, executive support, office management, project coordination, or comparable professional experience.

· Demonstrated experience managing executive calendars, meetings, deadlines, projects, and confidential information.

· Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.

· Excellent written communication, organization, judgment, prioritization, and follow-through.

Preferred Qualifications

· Experience in a nonprofit, healthcare, behavioral health, legal, medical, government, or professional-services environment.

· Experience supporting a CEO, board of directors, or senior leadership team.

· Experience with project-management tools, board materials, contracts, grants, compliance calendars, or operational implementation.

· Project management or administrative professional certification is a plus.

Core Competencies

· Executive presence and professionalism

· Independent judgment and discretion

· Anticipation and proactive follow-through

· Project organization and deadline management

· Clear written and verbal communication

· Problem solving and adaptability

· Relationship coordination across departments

· Calm execution in a fast-moving environment

Physical and Scheduling Requirements

· Ability to sit, stand, walk, bend, and use standard office equipment for extended periods.

· Ability to occasionally lift or move office materials weighing up to 25 pounds, with assistance available when needed.

· Standard business hours apply, with occasional flexibility for board meetings, events, deadlines, or special projects.

Equal Employment Opportunity

Thrive IRC is an Equal Opportunity Employer and does not discriminate on the basis of any status protected by federal, state, or local law.

Pay: $53,000.00 - $64,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

business administrator jobs in florida

Executive Administrator

Executive Assistant

SOFWERX Contract Administrator

Medical Practice Administrator

Town Administrator

Subcontract Administrator - III

Compliance External Audit Administrator

HRIS Time Administrator - REMOTE

Office Manager/Staff Officer - Mid level

Executive Assistant

Business Intelligence Administrator

Partner Engagement Office Manager/Staff Officer - TS/SCI

Commercial Administrative Business Partner

Business Administrator

Licensing & Contract Administrator

Client Experience Project Administrator - Ent

Housing & Community Development Programs Administrator

Business Administrator

Corps Business Administrator

Business Administrator

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