Top 990 Operations administrator Jobs in Florida

Administrative Supervisor
Rivkin Radler LLP —Jacksonville, FL
- $80,000 - $90,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- AD&D insurance
- Paid holidays
Quick Apply
Licensed Nursing Home Administrator
Rehabilitation Center of Orlando —Orange County, FL
- $140,000 - $160,000 a year
- Full-time
- Background check
- Skilled nursing facility
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
7d
Planning & Operations Director
City of Apalachicola —Apalachicola, FL
- $74,112 - $81,523 a year
- Full-time
- Background check
- Office
- Master's degree
- Health insurance
- Dental insurance
Quick Apply
4d
Automotive Accounting Admin / Supervisor
Cape Coral Chrysler Dodge Jeep Ram —Cape Coral, FL
- From $23 an hour
- Weekends as needed
- Background check
- Microsoft Excel
- Dealership
- Health insurance
- Dental insurance
Quick Apply
Office Administrative Assistant
On The Mark Spray Foam Insulation —Holiday, FL
- $22.98 - $27.67 an hour
- Part-time
- Bilingual
- Google Workspace
- Office
- Health insurance
- Dental insurance
Quick Apply
1h
PACS Administrator - Onsite
Lower Keys Medical Center —Key West, FL
- Full-time
- Hospital
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Ambulatory Surgery Center RN Administrator/Manager
Confidential —Venice, FL
- $90,000 - $105,000 a year
- Full-time
- Background check
- Nursing
- RN License
- Health savings account
- Health insurance
Quick Apply
4d
Administrative Director
Words of Wisdom Behavioral Health Services LLC —Hollywood, FL
- From $54,026.85 a year
- Full-time
- Bilingual
- Spanish
- English
Quick Apply
3d
Orthodontic Front Office Administrator (BI-LINGUAL English/Russian REQUIRED)
Benedetti Orthodontics —Fort Lauderdale, FL
- From $45,000 a year
- Full-time
- Bilingual
- Background check
- Spanish
- Health insurance
- Dental insurance
Quick Apply
Chief Operating Officer - Naples, FL
Physicians Regional Medical Center - Pine Ridge —Naples, FL
- Full-time
- 7 years
- Hospital
- Bachelor's degree
Quick Apply
Office Operations Coordinator
HEARTBEAT AUTO TRANSPORT —Doral, FL
- From $48,000 a year
- Full-time
- Spanish
- Computer literacy
- English
- Health insurance
- Dental insurance
Quick Apply
Operations Coordinator
Confidential —Florida
- From $60,000 a year
- Full-time
- Sales
- Mid-level
- Leadership
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
EMCI Wireless —Davie, FL
- $20 - $22 an hour
- Full-time
- CRM software
- Background check
- 18 years or older
- Paid holidays
- Disability insurance
Quick Apply
1h
Business Manager
MES Life Safety —Montverde, FL
- Full-time
- 5 years
- Office
- Administrative experience
- Continuing education credits
Quick Apply
Assisted Living Administrator - Bilingual
Confidential —Tampa, FL
- $80,000 - $90,000 a year
- Full-time
- Spanish
- Mid-level
- Apartments
- Health insurance
- Dental insurance
Quick Apply
Hospice RN Administrator II
Gentiva —Jacksonville, FL
- Full-time
- CPR Certification
- Nursing
- RN License
Quick Apply
Director of Roofing Service
Advanced Roofing Inc —Fort Lauderdale, FL
- $175,000 - $200,000 a year
- Full-time
- 18 years or older
- Management
- Construction site
Quick Apply
Executive Operations Administrator
Provider Network Solutions LLC —Miami, FL
- $55,000 - $60,000 a year
- Full-time
- Writing skills
- Mid-level
- Office
Quick Apply
4d
Administrative Assistant
Confidential —Delray Beach, FL
- $17 - $21 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
10d
Administrator Home Health Operations
SimiTree Talent Solutions —Altamonte Springs, FL
- $150,000 - $175,000 a year
- Bachelor's degree
- Home Health
- Mentoring
- Health insurance
- Dental insurance
Quick Apply

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Administrative Supervisor

Rivkin Radler LLP -
Jacksonville, FL

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year

Benefits

AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Life insurance
Referral program

Qualifications

Legal firm experience
Law office experience
Legal billing

Full Job Description

Because a great law firm begins with great people.

At Rivkin Radler, we are always looking for professionals who share our passion for the law and commitment to total client satisfaction. Rivkin Radler has approximately 250 lawyers, with offices in Albany, N.Y.; Hackensack, N.J.; Jacksonville, F.L.; New York City; Poughkeepsie, N.Y.; and Uniondale, N.Y. The firm actively encourages equal opportunity through mentoring, training, professional development, and public service programs.

The firm offers competitive salaries in addition to a comprehensive benefits plan which includes medical and dental insurance, group term life insurance, accidental death and dismemberment insurance, long-term disability insurance, optional term life insurance, flexible spending accounts, Aflac, 401(k), paid time off, referral bonuses and paid holidays.

The Administrative Supervisor is responsible for coordinating the billing operations and daily administrative functions of the Jacksonville office of a multi-office law firm. This individual plays a key role in ensuring the timely and accurate processing of billing activities while also maintaining smooth office operations, and serving as a liaison between the Jacksonville office and firm leadership in Uniondale. The Administrative Supervisor sets a leading example of professionalism, efficiency, and adherence to firm policies and procedures.

Key Responsibilities:
Financial Administration & Billing

Oversee the day-to-day billing operations for the Jacksonville office.
Distribute prebills to partners for review and approval and ensure timely submission of finalized bills.
Monitor billing workflows and follow up with attorneys and staff to ensure billing deadlines are met.
Coordinate with the Finance Department regarding billing inquiries, corrections, write-downs, and client-related billing matters.
Review and process office-related invoices, reimbursements, and vendor payments within authorized approval levels.
Assist firm leadership and finance with monitoring and managing local office expenses.

Staff Support

Coordinate staff schedules, PTO requests, and timekeeping processes.
Manage onboarding and training of new hires in conjunction with Human Resources.
Foster a productive, professional, inclusive, and respectful office culture.

Office Operations & Administration

Ensure smooth day-to-day operations of the Jacksonville office.
Serve as the primary administrative point of contact between the Jacksonville office and the main Uniondale office.
Maintain an organized and professional office environment and coordinate office repairs and maintenance with the Facilities Manager.
Oversee office supply inventory, purchasing, and equipment management.
Work with the Records Manager and Records Assistant to ensure records and files (paper and digital) are maintained securely and in compliance with firm procedures.

Communication & Coordination

Serve as liaison between attorneys and administrative staff, working with the office managing partner to ensure operational needs are met.
Communicate regularly with the Uniondale office and other offices for consistent firm-wide operations.
Coordinate meetings, events, and conference room usage.
Handle internal communications and announcements at the office level.

Technology & Systems

Liaise with IT department to ensure systems, software, and equipment are functioning properly.
Troubleshoot basic tech issues or escalate as needed.
Ensure compliance with firm technology protocols and data security policies.

Compliance & Risk Management

Ensure the office complies with firm policies, professional conduct rules, and local laws.
Oversee office-level compliance training and documentation.
Serve as point of contact for any safety, emergency, or facility-related incidents.

Qualifications:

5+ years of office management or administrative leadership experience, preferably in a law firm or professional services environment.
Prior law firm billing experience required.
Strong understanding of legal billing processes, time entry procedures, prebills, and billing deadlines.
Experience working with attorneys and finance departments in a professional services environment.
Strong leadership and interpersonal skills.
Excellent organizational and problem-solving abilities.
Proficiency in Microsoft Office Suite.
Familiarity with HR functions and financial processes in a law firm setting.

Congenial fast-paced environment, competitive salary and benefits. EOE.
Job Type: Full-time

The annualized salary range for this position is $80,000 to $90,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

To find out how you can join our talented team, email [email protected].

We are an Equal Opportunity Employer

Quick Apply

Refine Your Search

operations administrator jobs in florida

Administrative Supervisor

Licensed Nursing Home Administrator

Planning & Operations Director

Automotive Accounting Admin / Supervisor

Office Administrative Assistant

PACS Administrator - Onsite

Ambulatory Surgery Center RN Administrator/Manager

Administrative Director

Orthodontic Front Office Administrator (BI-LINGUAL English/Russian REQUIRED)

Chief Operating Officer - Naples, FL

Office Operations Coordinator

Operations Coordinator

Administrative Assistant

Business Manager

Assisted Living Administrator - Bilingual

Hospice RN Administrator II

Director of Roofing Service

Executive Operations Administrator

Administrative Assistant

Administrator Home Health Operations

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