Requisition No: 879146
Agency: Department of Health
Working Title: ADMINISTRATIVE ASSISTANT II - 64031646
Pay Plan: Career Service
Position Number: 64031646
Salary: $38,264.20
Posting Closing Date: 07/27/2026
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OPEN COMPETITIVE
Duties and Responsibilities
Assists the Administrative Assistant III by initiating, planning, and completing administrative activities within the Division of Administration for bureaus Finance and Accounting and General Services, as well as the division director’s office including, but not limited to:
Preparing purchase requisitions, receiving reports and other purchasing related activities for the Division office, bureaus Finance and Accounting and General Services in accordance with departmental regulations on MyFlorida Marketplace. Maintaining files on all purchasing related documents. Coordinating Cardinal Pre-pay payments. Maintaining a state purchasing card for purchases for the division. Responsible for reviewing and reconciling purchases, attending training, and maintaining security of the card. Understanding personal or unauthorized use of the card will result in disciplinary action and restitution to the department.
Responsible for processing requests for revolving fund checks within 24 hours. Maintain check register on L drive and assist in reconcilation process.
Assists in tracking F&A’s assets and that the annual physical inventory is conducted and reconciled within the established timeframes. Provides the bureau chief a listing of all missing property.
Assists with personnel records on Finance and Accouting and General Services staff per departmental regulations. Reviewing all required documentation for personnel changes and assist with the recruitment process from advertisement to hire date.
Serves as Travel Champion for Finance and Accounting and General Services. Prepares reimbursement vouchers according to state and departmental policy. Assists with travel arrangements, including reservations, accommodations and car rentals for Division Office, as well as bureaus Finance and Accounting and General Services. Coordinates administrative duties; acts as liaison for General Services.
Assist in ensuring functional directories and tracking documents are up to date when there are any staff changes. Maintain filing systems to ensure files are logically organized, uncomplicated, and can be used by other staff.
Assist with the successful completion of assignments. Ensures that assignments and mandated reports are assigned and tracked to ensure timely completion. Arranges for necessary extensions of due dates with the appropriate office. Assist in maintaining the appointment calendars, scheduling meetings and conference calls, inviting appropriate staff, arranging meeting space, drafting tentative agendas and providing required materials as necessary.
Required Knowledge, Skills, and Abilities:
Knowledge of various computer software programs (i.e., Microsoft Word, Excel, etc.) Ability to follow verbal and written instructions. Ability to communicate effectively verbally and written. Ability to prioritize and maximize time. Ability to work well with others.
Qualifications:
Minimum - Proficiency with Microsoft Office, ability to communicate effectively both verbally and in writing, dependability and teamwork.
Preferred – TEAMS and State of Florida Purchasing and travel processes.
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
4052 Bald Cypress Way
Tallahassee, FL
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
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Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available. All documentation is due by the close of the vacancy announcement.
Location:
TALLAHASSEE, FL, US, 32399
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Nearest Major Market: Tallahassee
