Top 28 Virtual assistant Jobs in Florida

Administrative Virtual Assistant
The Learning Loft —Florida
- $16 - $20 an hour
- Email
- Remote
- Background check
- Google Workspace
- QuickBooks
- Flexible schedule
Quick Apply
8d
Executive Assistant to CFO (Remote)
KnowBe4 —Clearwater, FL
- $90,000 - $100,000 a year
- Remote
- Background check
- Mid-level
- Accounting
- Tuition reimbursement
- Adoption assistance
Quick Apply
Part-time Personal Assistant Opening – Private Family Palm Beach, FL (Hybrid – In-Person & Remote)
Lily Pond Services —Palm Beach, FL
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
Associate, Concorde Virtual Assistant (CVA) Program
Concorde Investment Services —Boca Raton, FL
- $60,000 - $70,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Continuous improvement
- Health savings account
- Health insurance
Quick Apply
1d
Assistant Expedition Leader - Contract (Remote)
Bucketlist Xperiences —Miami, FL
- Contract
- Remote
- CPR Certification
- Mid-level
- Bachelor's degree
Quick Apply
Head of Membership & Assistant Expedition Leader - Full Time (Remote)
Bucketlist Xperiences —Miami, FL
- Full-time
- Remote
- CPR Certification
- Mid-level
- Bachelor's degree
Quick Apply
Virtual Production & 3D Animation Student Assistant
University of South Florida —Tampa, FL
- Part-time
- Research
- University
- Criminal background check
- Health insurance
- Dental insurance
Medical Assistant- Virtual Care Support Services
First Coast Cardiovascular Institute —Florida
- Full-time
- HIPAA
- Mid-level
- High school diploma or GED
Occupational Therapy Assistant (COTA) - Remote
All Care Therapies —Tampa, FL
- $27 - $46 an hour
- Part-time
- HIPAA
- Clinic experience
- Mid-level
Quick Apply
Speech Language Pathology Assistant (SLPA) - Remote
All Care Therapies —Tampa, FL
- $30 - $46 an hour
- Part-time
- Remote
- Spanish
- Mid-level
- Outpatient experience
- Referral program
Quick Apply
Speech Language Pathology Assistant (SLPA) - Bilingual Spanish Remote
All Care Therapies —Miami, FL
- $30 - $46 an hour
- Part-time
- Remote
- Spanish
- Mid-level
- Outpatient experience
- Referral program
Quick Apply
Virtual Seasonal Physician Assistant - CA Licensed
One Medical —Tampa, FL
- $80 an hour
- Seasonal
- Remote
- Mid-level
- Outpatient experience
- Master's degree
- Commuter assistance
- Paid parental leave
Quick Apply
Virtual Physician Assistant - CA Licensed
One Medical —Orlando, FL
- $59.10 - $65.50 an hour
- Weekends as needed
- Remote
- Mid-level
- Outpatient experience
- Master's degree
- Commuter assistance
- Paid parental leave
Quick Apply
Assistant or Associate Professor in Remote Sensing
University of Florida —Gainesville, FL
- Computer Science
- Analysis skills
- University
Assistant Professor in Coastal/Marine/Inland Water Remote Sensing and Geospatial Analysis
University of Florida —Gainesville, FL
- Doctoral degree
- University
- US work authorization
Certified Occupational Therapy Assistant (COTA) - Bilingual Spanish Remote
All Care Therapies —Miami, FL
- $41 - $46 an hour
- Part-time
- Spanish
- HIPAA
- Clinic experience
Quick Apply
Assistant Nurse Manager, Virtual Hospital at Home Contact Center, Baptist Downtown
Baptist Medical Center Jacksonville —Jacksonville, FL
- Full-time
- Nursing
- RN License
- PALS Certification
Quick Apply
5d
Remote Certified Medical Assistant- Bilingual Russian
Medsien —Miami, FL
- Full-time
- Remote
- Computer literacy
- HIPAA
- Mid-level
1d

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Administrative Virtual Assistant

The Learning Loft -
Florida

Quick Apply

Job Details

Contract
$16 - $20 an hour
8 days ago

Benefits

Flexible schedule

Qualifications

Report preparation
Customer records maintenance
Google Workspace
Correspondence management
Confidential information handling
Office activity coordination
Email customer support
Accounts receivable management
Phone communication
Operations coordination
Spreadsheets
Client inquiry handling
Filing
Client file management
Executive administrative support
Digital marketing tools
Medical administrative support
Employee attendance management
Wix
Social media content creation
Client retention
QuickBooks Online
Email marketing software
Client management
QuickBooks
Document review
Invoice data entry
Prospecting
Content scheduling
Lead Tracking

Full Job Description

About Us

The Learning Loft has partnered with Integral Partnerships, an educational staffing and therapy support company that works with schools, therapists, families, and community partners. Our team is committed to providing dependable administrative support, strong communication, and high-quality educational and therapy services.

Position Summary

We are seeking a highly organized, dependable, and proactive Administrative Virtual Assistant to support the daily administrative and operational needs of Integral Partnerships and affiliated private practice services.

This role will provide executive support, coordinate communication with school partners and therapists, manage weekly invoicing and timesheets, respond to inquiries, assist with marketing, and help maintain efficient day-to-day operations.

The ideal candidate is detail-oriented, professional, responsive, comfortable communicating by phone and email, and able to manage multiple priorities independently in a remote work environment.

Duties

Provide administrative support to company leadership
Manage reminders, deadlines, and follow-up tasks
Assist with email organization and routine correspondence
Prepare documents, spreadsheets, forms, and reports
Maintain organized digital files and company records
Track projects and administrative action items
Assist leadership with special projects and daily operational needs

Weekly Invoicing

Prepare and send weekly invoices to school partners and clients
Track invoice submission dates and payment status
Follow up professionally regarding missing information or outstanding balances
Communicate billing questions to leadership as needed

Timesheet Collection

Collect weekly timesheets from therapists and team members
Review timesheets for completeness and accuracy
Follow up on missing or incomplete submissions
Organize timesheets for invoicing and payroll purposes
Maintain accurate weekly timesheet records

School Partner Communication

Respond to routine school inquiries by phone and email
Follow up on schedules, documents, invoices, meetings, and service-related requests
Maintain professional and positive communication with school administrators
Route clinical, contractual, or urgent matters to the appropriate team member

Therapist Communication

Communicate with therapists regarding timesheets, schedules, meetings, documents, and company updates
Send reminders and follow up on outstanding tasks
Assist with therapist onboarding and administrative documentation
Support communication between therapists, leadership, and school partners
Help coordinate scheduling changes and coverage needs

Marketing

Assist with ongoing marketing to schools and community partners
Maintain school and prospective client contact lists
Send approved outreach emails and follow-up messages
Assist with newsletters, email campaigns, flyers, and social media content
Schedule approved social media posts
Help track prospective partnerships and marketing follow-ups
Support outreach for educational and private practice services

Customer Service

Provide professional and courteous customer service
Respond promptly to general questions and inquiries
Direct individuals to the appropriate team member
Maintain a welcoming and solutions-focused approach
Document important concerns, requests, and follow-up needs
Protect confidential information at all times

Phone Support

Answer and return calls through the company phone system
Monitor voicemail messages
Respond to routine questions using approved information
Maintain clear notes regarding calls and required follow-up
Provide professional phone support to schools, therapists, families, and prospective clients

Meeting Coordination

Schedule quarterly leadership, and team meetings
Send calendar invitations and reminders
Assist with coordinating meetings with school partners and community organizations

Private Practice Operations

Respond to prospective client and family inquiries
Assist with appointment scheduling and follow-up communication
Send intake forms, service information, and approved documents
Receive provider timesheets and organize billing information
Assist with private practice invoicing and payment tracking
Support client retention, referral outreach, and community marketing
Help maintain organized client and provider records
Complete administrative duties needed to support smooth private practice operations

Wix Inquiries

Monitor Wix website contact form submissions
Respond promptly using approved templates and information
Contact prospective clients, schools, and community partners
Track each inquiry and document follow-up activity
Route inquiries to the appropriate department or team member
Follow up with leads who have not responded
Maintain an organized inquiry and contact tracking system

Qualifications

Previous virtual assistant, administrative assistant, customer service, or office support experience preferred
Excellent written and verbal communication skills
Strong organizational and time-management abilities
High attention to detail
Professional phone and email etiquette
Ability to work independently and meet deadlines
Ability to manage confidential information
Dependable internet connection and professional remote workspace
Comfortable working with multiple businesses, team members, and priorities

Preferred Experience

Experience with the following is preferred:

Google Workspace
Microsoft Office
Wix
QuickBooks or invoicing software
Canva
Google Voice or other business phone systems
Social media platforms
Email marketing platforms
Project management systems
Educational staffing, therapy services, healthcare, or private practice administration

Ideal Candidate

The ideal candidate:

Is organized, dependable, and responsive
Takes initiative and follows through on tasks
Communicates professionally with schools, therapists, families, and leadership
Can prioritize responsibilities without constant supervision
Is comfortable handling phone calls, emails, billing, marketing, and scheduling
Enjoys creating organized systems and supporting a growing company
Maintains professionalism and confidentiality

How to Apply

Please submit:

Resume to [email protected]
Two professional references
Availability for 10–15 hours per week

We are looking for a reliable Administrative Virtual Assistant who can provide consistent support, strengthen communication, and help maintain efficient operations across our educational and therapy services.

Pay: $16.00 - $20.00 per hour

Benefits:

Flexible schedule

Work Location: Remote

Quick Apply

Refine Your Search

virtual assistant jobs in florida

Administrative Virtual Assistant

Executive Assistant to CFO (Remote)

Part-time Personal Assistant Opening – Private Family Palm Beach, FL (Hybrid – In-Person & Remote)

Associate, Concorde Virtual Assistant (CVA) Program

Assistant Expedition Leader - Contract (Remote)

Head of Membership & Assistant Expedition Leader - Full Time (Remote)

Virtual Production & 3D Animation Student Assistant

Medical Assistant- Virtual Care Support Services

Occupational Therapy Assistant (COTA) - Remote

Speech Language Pathology Assistant (SLPA) - Remote

Speech Language Pathology Assistant (SLPA) - Bilingual Spanish Remote

Virtual Seasonal Physician Assistant - CA Licensed

Virtual Physician Assistant - CA Licensed

Assistant or Associate Professor in Remote Sensing

Assistant Professor in Coastal/Marine/Inland Water Remote Sensing and Geospatial Analysis

Certified Occupational Therapy Assistant (COTA) - Bilingual Spanish Remote

Assistant Nurse Manager, Virtual Hospital at Home Contact Center, Baptist Downtown

Remote Certified Medical Assistant- Bilingual Russian

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