Department:
Financial Aid
Reports To:
Director of Financial Aid with dotted line to VP for Enrollment
Position Summary
This position promotes and supports the learning experience of Marian University students by, providing support to both the Financial Aid Office and the Office of Admission by processing financial aid and meeting with prospective and current students and parents to educate them on the financial aid process in an effort to recruit and retain qualified students.
Essential Functions
Counseling/Advising: 50%
1. Advises, counsels, and builds relationships with prospective and current students and families by guiding them through the financial aid application process, need analysis, and informed financial decision-making through multiple modalities (text, phone, in-person, email, and mail).
2. Provides comprehensive advising and counseling to prospective and current students and parents on the availability, application process, eligibility requirements, and types of financial aid, helping them understand options and develop individualized financial plans to support persistence and completion.
Financial Aid Program Management 45%:
1. Maintains a working knowledge of financial need analysis and award systems; awards financial aid to new and continuing students in accordance with federal, state, institutional, and other policies and procedures.
2. Conducts verification for freshman and transfer students, new and current.
3. Certifies alternative loans for Marian University students.
4. Maintains a working knowledge of financial aid regulations and PowerFAIDS.
5. Provides counseling and advising to prospective and current students and parents on the availability, process and types of financial aid.
6. Coordinates the creation and preparation of financial aid forms and annual publications as well as website information, specifically in conjunction with freshman and transfer recruitment.
7. Recommends changes to the Counselor Procedure Manual and provides training to staff in areas of responsibility.
8. Management of partnership programs including documentation, process management, and collaboration with individuals associated with partnership.
9. Award financial aid to non-standard term programs, including graduate, online, and flex programs.
10. Maintains confidentiality and security in regard to all information and records.
11. Maintains a positive work environment by cooperating in a professional manner with the University community.
12. Work to continuously improve data-sharing between the Office of Business and Finance and Office of Financial Aid to best serve the needs of the student population.
13. Represent the office of Financial Aid on-campus events such as individual registrations, campus tours, open houses, New Student Registrations, and payment solutions presentations.
Other Responsibilities – 5%
- Perform other duties as assigned.
Qualifications
Education, Experience and skills required:
1. Bachelor’s degree in relevant field.
2. Experience in a college admission and/or work environment.
3. Strong oral and written communication, interpersonal, organizational, planning, and time management skills.
4. Ability to travel and work with students in rural, urban, and metropolitan areas.
5. Ability to work independently to meet deadlines.
6. Must possess a valid driver’s license and register with the University as an authorized driver.
7. Computer proficient in Microsoft Office and Web tools.
8. Ethical comportment and high regard for confidentiality.
9. Willingness to support the mission and core values of the University.
10. Valid driver’s license and reliable transportation, must be able to be an approved Marian driver.
11. Commitment to supporting Marian University’s mission and values.
To apply, please submit a cover letter, resume, and name, email address and telephone number of three references to [email protected]. Please use “Financial Aid Counselor/Advisor” in the subject line of the email.
Applications received by July 10, 2026, will receive full consideration.
Salary Range: $47K – $57K
EOE/Minorities/Females/Vet/Disabled
Transforming lives through academic excellence, innovation and leadership. Marian University is a community committed to learning, dedicated to service and social justice, and joined together by spiritual traditions.
Any offer of employment will be contingent upon the receipt of criminal background and reference check information; and the determination that the candidate remains eligible and suitable for employment.
