The Accounts Payable Clerk enters adjustments, receive, process, verify, and reconciling invoices, high volume data entry and processing, some accounting reporting, and other duties.
Knowledge and Experience:
· High school diploma or equivalent, or equivalent combination of education and experience.
· Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
· MAS/D365 experience is helpful
· Minimum of 1 years of accounts payable experience (coding & batch processing).
· Demonstrated progressive responsibility in an AP role.
Skills:
- Decision-making skills
- Detail-oriented
- Good research skills.
- Excellent written and verbal communication skills; ability to work across departments
- Strong attention to detail and excellent organizational skills a must
- Ability to thrive in a fast-paced environment to meet required deadlines
Key Accountabilities:
Strategy & Governance
· Data entry of invoices and verification.
· Prepare and check all invoices and vouchers for payment.
· Prepare analysis of logs, as required
· Assist in monthly closing
· Data entry of adjustments and payments
· Perform other administrative duties as need
· Coordinates with accounting team as part of month end close process
· High level of expected collaboration across all divisions
· Ability to communicate effectively with vendors and maintain highest level of company standards
Business Processes
· Sorts, matches, and analyzes documents for accuracy, completeness, and approval (invoice, packing slip, and receiving ticket) prior to entering into Microsoft D365 ERP System
· Verifies the purchase order quantities and items shown during the entry process are accurately reconciled to the invoice. Variances are handled according to company policies
· Reviews, assigns proper general ledger account code, and processes non-purchase order invoices, expense reports, and manual check requests
· Resolves purchase order, incorrect quantities/items received, price variances, discounts, payment terms, etc. discrepancies as efficiently as possible
· Communicates directly with operations staff and vendors to resolve disputes or concerns relating to accounts payable
· Compiles bi-weekly cash requirements reports for the accounting team
· Processes weekly AP check run in compliance with company policies and within payment discount terms
· Performs allocation of expenses, such as travel & entertainment, credit card transactions, trade shows, advertising, etc. to proper cost centers during vouchering process
· Enters Form W-9 information into vendor maintenance as needed and processes annual 1099 forms
· Verifies vendor accounts by reconciling monthly statements and related transactions
· Completes various required monthly General Ledger account reconciliations
· Other accounting and finance duties as assigned
Reporting
· Accounts Payable aging reports
· Ad hoc requests
Safety
- Ensure that the Road Traffic Safety Management System (RTSMS) conforms to the requirements
- Ensure that the RTSMS processes are delivering their intended outputs
- Report to management on the performance of the RTSMS and on opportunities for improvement and on the need for change or innovation
- Ensure the promotion of customer focus throughout the organization
- Ensure the integrity of the RTSMS is maintained, when any changes to RTSMS are planned and implemented
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the job. Reasonable accommodation may be requested to enable individuals with disabilities to perform the essential functions.
All roles may entail, to varying extents, the following physical demands:
- Long periods (potentially exceeding 8 hours per day) of walking, standing, sitting, bending, pushing, pulling, climbing, lifting, balancing, stooping, twisting, squatting, handling materials, repetitive hand-wrist motions, and traversing uneven surfaces;
- Exposure to both extreme heat and cold;
- Exposure to loud noises, fumes, and airborne particles;
In addition to the above demands inherent in every role, the following roles may entail unique physical demands, including:
- Operators/Drivers may work inside or outside vehicles and may operate vehicles for over 8 hours per day.
- Operations Supervisors and Managers may split their work between an office setting looking at a computer screen/electronic device and active transit field locations driving in a vehicle.
- Maintenance Employees may be exposed to toxic or caustic chemicals in a ventilated maintenance shop and may work with personal computers, laptops, electronic hand-held devices, complex electrical schematics, diagnostic software and testing devices, and other heavy machinery.
- Office Staff may work indoors in air-conditioned or well-ventilated facilities, including offices and cubicle spaces equipped with a telephone and computer and may entail typing or looking at a computer screen.
Additional Statements:
· Drug screening: Pursuant to Department of Transportation regulations, employment for safety-sensitive positions will be contingent upon passing a pre-employment drug screen and a physical examination. Keolis maintains a drug-free workplace. Employment will also be contingent upon completion of a background check consistent with applicable federal, state, and/or local laws.
· Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the safest transportation company in the world.
· Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of our operations on the communities where we operate.
· EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, pregnancy status, genetic information, veteran status, gender identification, or any other status protected by applicable law. If you require a reasonable accommodation to participate in the application or interview process, please contact [email protected]. Keolis complies with federal and state disability laws and provides reasonable accommodations to qualified applicants.
· Work authorization: “Applicants must be authorized to work in the United States. Keolis does not sponsor visas for this position”
· Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible.
Pay: $24.70 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- How many years of Accounts Payable experience do you have?
- Have you worked with an ERP system such as Microsoft Dynamics 365 (D365), MAS90/MAS500, or a similar accounting system? Please explain.
- Have you prepared AP aging reports, cash requirements reports, or account reconciliations?
- Have you processed invoices and performed invoice coding in a high-volume environment?
- Please note that the schedule for this position is Monday through Friday, 6:30 AM–3:00 PM. Would you be able to accommodate this schedule?
Work Location: In person
