Construction Office Administrator
Management Growth Track | $75,000–$100,000 DOE
We R Builders, Inc. | Full-Time | In-Person
About WRB
We R Builders, Inc. is a fast-growing construction company with an increasing focus on California public works and underground utility construction.
As we expand in this sector, we are building the internal team and systems needed to support that growth. We are looking for an experienced Construction Office Administrator who is ready to take ownership, move with urgency, and grow alongside the company.
Professional construction industry experience is required. Applicants without construction experience will not be considered.
This is not a traditional administrative position. We are looking for someone with the experience, judgment, critical-thinking ability, and drive to eventually become the person leadership can trust to keep the office running without constant oversight.
The Role
You will be responsible for keeping the administrative side of our construction operation organized, moving, and ahead of deadlines.
Your responsibilities will include:
- Managing daily construction office workflow and priorities
- Maintaining project files, contracts, change orders, purchase orders, permits, and project documentation
- Managing subcontractor agreements, COIs, W-9s, licenses, and compliance documentation
- Tracking deadlines, renewals, approvals, signatures, and outstanding items
- Coordinating with project teams, field personnel, subcontractors, vendors, clients, and agencies
- Supporting California public works and DIR administrative compliance
- Maintaining project calendars and critical deadlines
- Preparing professional correspondence, reports, spreadsheets, and documentation
- Following up until outstanding matters are resolved and closed
- Identifying missing information, potential problems, and approaching deadlines before they become urgent
- Improving office systems and processes as the company grows
Payroll and accounting are handled by dedicated personnel and are not part of this position.
How WRB Operates
WRB is fast-paced, high-momentum, ambitious, and results-driven.
Projects move quickly. Deadlines matter. Priorities can change. Problems require solutions.
We value critical thinking, urgency, accuracy, accountability, communication, execution, and follow-through.
We are not looking for someone who waits for a daily list of instructions.
We want someone who can understand an objective, determine what needs to happen next, execute it, follow up, and close the loop.
If you're waiting on someone, follow up.
If you see a problem, start working toward a solution.
If you don't know something, find the answer or ask the right question.
If something cannot move forward, communicate the obstacle immediately.
If something can be handled today, don't unnecessarily leave it for tomorrow.
Who Will Succeed Here
The right candidate is:
- Experienced in the construction industry
- Exceptionally organized and detail-oriented
- A strong critical thinker and problem solver
- Proactive, resourceful, and self-directed
- Able to execute quickly without sacrificing accuracy
- Persistent with follow-through
- Comfortable managing multiple priorities and tight deadlines
- Professional and confident in communication
- Able to exercise sound judgment
- Quick to learn, retain information, and apply what has been taught
- Accountable for results
- Hungry for responsibility, knowledge, advancement, and professional growth
We are particularly interested in candidates with backgrounds as a Construction Office Administrator, Project Administrator, Project Coordinator, Construction Coordinator, Assistant Project Manager, or Project Engineer.
Experience with public works, underground utilities, civil construction, general contractors, subcontractors, DIR requirements, contracts, change orders, permits, COIs, project documentation, agency coordination, or subcontractor compliance is highly valued.
The Opportunity
This position begins as Construction Office Administrator—not Office Manager.
But we are intentionally looking for someone capable of becoming one.
You will receive direct mentorship from company leadership and have the opportunity to learn the systems, processes, decision-making, and operational knowledge behind a growing construction company.
We are willing to invest our time and knowledge into the right person.
In return, we expect you to learn quickly, retain what you're taught, execute independently, take initiative, and continuously become more capable.
As WRB expands its public works and underground utility operations, the person who proves capable of taking ownership of the office will have the opportunity to grow into a significantly larger operational role.
Your growth will not be limited by your starting title.
Increased capability and responsibility can lead to increased compensation, authority, professional development, and advancement into office management and operations leadership.
We want someone who sees this as an opportunity to build a career and grow with the company.
What Success Looks Like
Success is simple:
When leadership gives you responsibility for something, they should not have to worry about it anymore.
You own it.
You track it.
You follow up.
You communicate.
You get it across the finish line.
Our goal is to develop someone who understands the office operation from beginning to end and can eventually be trusted to keep it running while leadership focuses on projects, clients, strategy, business development, and continued company growth.
Compensation & Benefits
$75,000–$100,000 annually, depending on construction experience and demonstrated capability
- Health insurance
- Dental insurance
- Vision insurance
- 401(k)
- Paid time off
- Professional development assistance
- Significant opportunity for compensation and career advancement
If you have construction experience, thrive in a demanding and fast-moving environment, take pride in execution, and want the opportunity to prove what you're capable of while building a long-term career in public works and underground utility construction, we want to hear from you.
Pay: $75,000.00 - $100,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Application Question(s):
- Describe a time you identified and solved an operational problem before the owner or your manager had to become involved. What did you do?
- What experience do you have with California public works, certified payroll, prevailing wage, DIR requirements, contracts, change orders, COIs, or subcontractor compliance? Please describe your direct experience.
- If you are given a responsibility you have never handled before and the owner is unavailable, walk us through exactly how you would figure it out and move it forward.
- What construction-office responsibilities have you personally managed from beginning to completion?
Experience:
- Construction administrative: 3 years (Preferred)
Ability to Relocate:
- Riverside, CA 92507: Relocate before starting work (Preferred)
Work Location: In person
