Top 125 concierge Jobs in foothill ranch, ca

Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)
Confidential —Mission Viejo, CA
- $20 - $25 an hour
- Weekends as needed
- Microsoft Excel
- Inventory management
- HIPAA
Quick Apply
Sales Assistant
Town and Country Manor —Santa Ana, CA
- $20 - $22 an hour
- Full-time
- Data analysis skills
- Office
- Administrative experience
- 403(b) matching
- Health insurance
Quick Apply
10d
Document Clerk
SPS-North America —Santa Ana, CA
- $17.50 an hour
- Weekends only
- Microsoft Word
- Microsoft Outlook
- Customer service
- Health savings account
- Disability insurance
2d
Front Desk
Burke Williams —Mission Viejo, CA
- From $19 an hour
- Part-time
- Ability to walk for extended periods
- Fair chance
- In-person
- Paid training
- Health insurance
Quick Apply
Concierge
Sunrise Senior Living —Mission Viejo, CA
- $17.00 - $21.25 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- COVID-19 protective measures
- Paid holidays
Seasonal Spa Concierge
GLEN IVY HOT SPRINGS INC —Corona, CA
- $17.40 an hour
- Seasonal
- CPR Certification
- Microsoft Outlook
- Merchandising
- Health insurance
- Dental insurance
Front Desk Agent
Homewood Suites & Hampton Irvine —Lake Forest, CA
- $20 - $22 an hour
- Weekends as needed
- Clean driving record
- Hotel
- Driver's License
Quick Apply
Membership Concierge II
Life Time —Irvine, CA
- $18.75 - $22.25 an hour
- Part-time
- High school diploma or GED
- Bachelor's degree
- In-person
- Disability insurance
- Health insurance
Membership Concierge I
Life Time —Irvine, CA
- $16.50 - $19.50 an hour
- Part-time
- High school diploma or GED
- In-person
- Ability to stand for extended periods
- Disability insurance
- Health insurance
Concierge
Coto De Caza Golf & Racquet Club —Coto De Caza, CA
- $17 - $18 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Disability insurance
- Health insurance
Quick Apply
10d
Concierge - Part Time
Ivy Living —Laguna Woods, CA
- $17.50 - $18.50 an hour
- Part-time
- 18 years or older
- Criminal background check
- Pre-employment physical examination
- Store discount
- COVID-19 protective measures
Quick Apply
7d
Membership Concierge (Opener)
Life Time —Irvine, CA
- $16.50 - $19.50 an hour
- Part-time
- High school diploma or GED
- In-person
- Ability to stand for extended periods
- Disability insurance
- Health insurance
Personal Assistant
Troutman Amin, LLP —Irvine, CA
- $30 - $36 an hour
- Full-time
- English
- Travel
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
Beauty Concierge - Irvine Spectrum Center
Nordstrom —Irvine, CA
- $18.85 - $19.65 an hour
- Fair chance
- Entry level
- Store discount
- Disability insurance
14d
Resident Relations Specialist / Concierge
FirstService Residential —Irvine, CA
- $21 - $22 an hour
- Overtime
- Background check
- Basic math
- Residential
- Health savings account
- Paid holidays
Quick Apply
7d
Part-Time Medical Receptionist / Front Desk Coordinator
Newport Medical and Wellness —Costa Mesa, CA
- $22 - $26 an hour
- Part-time
- Organizational skills
- In-person
- Communication skills
Quick Apply
1d
Concierge
Ivy Living —Laguna Woods, CA
- $17 - $19 an hour
- Part-time
- 18 years or older
- Criminal background check
- Pre-employment physical examination
- Store discount
- COVID-19 protective measures
Quick Apply
4d
Concierge
Vivante Newport Center —Newport Beach, CA
- $23.00 - $26.91 an hour
- Full-time
- Current TB test
- Pass drug screening
- Fingerprint clearance
- Health insurance
- Dental insurance
Quick Apply
Front Desk Agent
The Anaheim Hotel —Anaheim, CA
- $24.50 an hour
- Part-time
- Sales
- Mid-level
- Hotel
- Dental insurance
- 401(k)
Quick Apply
Membership Concierge II - Part Time
Life Time —Brea, CA
- $18.75 - $22.25 an hour
- Part-time
- High school diploma or GED
- Bachelor's degree
- In-person
- Disability insurance
- Health insurance

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Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

Confidential
Mission Viejo, CA

Quick Apply

Job Details

Full-time
$20 - $25 an hour

Qualifications

Customer communication
Patient scheduling systems
Microsoft Excel
HIPAA compliance
Electronic health records (EHR) management
Client rapport building
Opportunity Management
HIPAA
Social media platforms
Medical administrative support
Attention to detail
Organizational skills
Client acquisition
Clerical experience
Productivity software
Clinical confidentiality policies
Closing sales leads
Customer interaction during outreach
Marketing

Full Job Description

Job Title: Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

Overview:
We are currently seeking a highly experienced, polished, and dynamic Front Desk Coordinator/Administrative Assistant to join our team a high end practice. This role supports integrated service lines including Plastic Surgery and Medical Aesthetics —and is the first point of contact in the patient journey across all verticals. This position plays a critical role in shaping the patient experience from initial inquiry through scheduling, consultation, and follow-up. The ideal candidate is not only operationally strong but also sales-minded, detail-oriented, and highly personable. A naturally bubbly, warm, and engaging personality is non-negotiable, as this role sets the tone for every patient interaction.

Candidates must be exceptionally organized, able to multitask across multiple service lines, and committed to following structured outreach and communication protocols with precision. Experience in a medical spa or aesthetics environment is highly valued and considered a strong advantage, but candidates with overall customer service, plastic surgery or high end concierge backgrounds will also be strongly considered.

Key Responsibilities: Patient Experience & Front Desk Operations

Serve as the first point of contact for patients across all service lines, delivering a consistently warm, polished, and high-energy experience.
Manage incoming inquiries with a strong sales mindset, confidently guiding patients to the appropriate service line and converting leads into booked consultations.
Schedule, confirm, and coordinate appointments across multiple providers and specialties, ensuring optimal patient flow.
Execute structured outreach protocols (calls, texts, emails) with meticulous attention to detail to convert leads, reduce no-shows, and maximize bookings.
Maintain a clean, organized, and elevated front desk environment reflective of a premium, multi-service practice.

Sales & Patient Journey Ownership

Actively contribute to revenue growth by converting inquiries into consultations and treatments across all departments.
Educate patients on surgical procedures, aesthetic treatments, and wellness services, including memberships and packages.
Identify opportunities for upselling and cross-selling between plastic surgery, aesthetics, and wellness offerings.
Build and maintain strong patient relationships to drive retention and lifetime value.
Track, manage, and follow up on all leads, consultations, and pending bookings with consistency and accuracy.
Meet and exceed individual and team sales targets.

Administrative & Clinical Support

Accurately input and manage patient information, medical histories, and treatment plans within the EMR system.
Assist providers across all service lines with patient flow, consultations, and treatments as needed.
Perform administrative tasks including filing, data entry, scanning, and inventory/office supply management.
Support the office manager and leadership team with operational and administrative needs.

Requirements:

Proven experience in a front desk, administrative, or patient coordinator role in a high-volume clinic, medical spa, plastic surgery practice, or hospitality industry organization.
Medspa/aesthetics experience is a strong advantage, particularly for candidates familiar with cosmetic treatments and patient conversion.
Demonstrated ability or comfort with sales, lead conversion, and client engagement.
A naturally bubbly, outgoing, and personable demeanor—this is essential to success in the role.
Exceptional attention to detail and ability to consistently follow structured systems and outreach protocols.
Strong organizational skills with the ability to multitask across multiple service lines in a fast-paced environment.
Proficiency with EMR systems and general computer platforms.
Excellent written and verbal communication skills.
Familiarity with social media platforms and basic marketing principles.
Tech-savvy with working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
Knowledge of plastic surgery procedures, aesthetic treatments, or wellness/functional medicine services is highly preferred.
Ability to maintain strict confidentiality and adhere to HIPAA guidelines.
Flexibility to work occasional evenings and weekends as needed.

Why Join Us?
This is an opportunity to be part of a high-performing, growth-oriented, multi-specialty practice where patient experience and results are paramount. You will play a key role in both operational success and revenue growth while helping patients navigate and access a full spectrum of aesthetics and surgical services.

How to Apply:
Please submit your resume, cover letter, and any relevant supporting materials in response to this posting. Applications will be reviewed on a rolling basis, and only qualified candidates will be contacted for an interview.

Pay: $20.00 - $25.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

concierge jobs in foothill ranch, ca

Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

Sales Assistant

Document Clerk

Front Desk

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Seasonal Spa Concierge

Front Desk Agent

Membership Concierge II

Membership Concierge I

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Concierge - Part Time

Membership Concierge (Opener)

Personal Assistant

Beauty Concierge - Irvine Spectrum Center

Resident Relations Specialist / Concierge

Part-Time Medical Receptionist / Front Desk Coordinator

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Concierge

Front Desk Agent

Membership Concierge II - Part Time

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