Top 66 Executive assistant/office manager Jobs in Foothill Ranch, Ca

Executive Assistant
Vaco by Highspring —Irvine, CA
- $45 - $50 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Travel reimbursement
- Health insurance
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6d
Executive Assistant-Office Manager
Ultimate Staffing Services —Newport Beach, CA
- $80,000 - $85,000 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Research
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4d
Executive Assistant
Riman Inc —Irvine, CA
- $57,000 - $67,000 a year
- Part-time
- Google Workspace
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
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Executive & Operations Assistant
Coneybeare —Irvine, CA
- $34 - $36 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- 401(k)
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Executive Assistant
Vaco by Highspring —Irvine, CA
- $85,000 - $95,000 a year
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
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Office Coordinator
Red Tail Acquisitions —Irvine, CA
- From $24 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Outlook
- Computer literacy
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EXECUTIVE ADMINSTRATIVE ASSISTANT
VPM Management, Inc —Irvine, CA
- $45 - $50 an hour
- Full-time
- Microsoft Outlook
- Ability to walk for extended periods
- Mid-level
Quick Apply
Administrative Assistant to the Vice President (Instruction)
Coast Community College District —Fountain Valley, CA
- $77,924.47 - $105,058.38 a year
- Extended hours
- Background check
- 5 years
- Word processing
- Paid jury duty
- AD&D insurance
6d
Administrative Assistant (Newport Beach, CA)
PIMCO —Newport Beach, CA
- $45.67 an hour
- Online Application
- Microsoft Outlook
- 5 years
- Research
Real Estate Executive Assistant
Team Tackney GMT Real Estate —Garden Grove, CA
- $72,000 a year
- Microsoft Outlook
- Office
- High school diploma or GED
- Paid holidays
- Paid time off
Quick Apply
Assistant Project Manager
CALTEC Corp. —Irvine, CA
- $33 - $40 an hour
- Full-time
- Construction site
- Mid-level
- US work authorization
- Mileage reimbursement
- Paid holidays
Quick Apply
Executive Assistant - Anaheim Convention Ctr
Aramark —Anaheim, CA
- $22 - $25 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
Construction Office Administrator
Moalej Builders, Inc. —Irvine, CA
- $22 - $29 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Mileage reimbursement
- Paid holidays
Administrative Services Manager
EKI Environment & Water Inc —Irvine, CA
- $110,000 - $130,000 a year
- Full-time
- Office
- Driver's License
- Bachelor's degree
- Profit sharing
- Health insurance
Quick Apply
12d
Supervisor, Administrative Services (Newport Beach, CA)
PIMCO —Newport Beach, CA
- $135,000 a year
- Online Application
- Office
- 3 years
- Administrative experience
Operations Assistant
Bristol Management Services —Newport Beach, CA
- $34 - $36 an hour
- Weekends as needed
- Mid-level
- Office
- 3 years
Quick Apply
Senior Management Analyst
City of Tustin —Tustin, CA
- $58.90 - $79.41 an hour
- Full-time
- Office
- Analysis skills
- Team management
Director of Student Business Services and University Bursar
California State University, Fullerton —Fullerton, CA
- $10,000 - $12,000 a month
- Online Application
- Background check
- 6 years
- Office
- Wellness program
Administrator
Hazen and Sawyer —Irvine, CA
- $70,000 - $80,000 a year
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Quick Apply
Business Operations Manager - Office of COO
Farmers and Merchants Bank of Long Beach —Seal Beach, CA
- $92,560 - $157,040 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply

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Executive Assistant

Vaco by Highspring -
Irvine, CA

Quick Apply

Job Details

Temporary | Contract
$45 - $50 an hour
6 days ago

Benefits

Travel reimbursement
Health insurance
Dental insurance
401(k)
Vision insurance

Qualifications

Executive administrative support
Managing executive calendars
Stakeholder relationship building

Full Job Description

Job Title: Executive Assistant (Contract)
Location: Irvine, CA (On-site)
Duration: Temporary

About the Role:
Our client, a well-established real estate company, is seeking an experienced Executive Assistant to provide high-level support during a leave of absence. This is a great opportunity to step into a fast-paced, professional environment and partner closely with senior leadership.

This role requires someone who is proactive, highly organized, and comfortable managing competing priorities while maintaining a high level of professionalism and discretion.

Key Responsibilities:

Provide day-to-day administrative support to executive leadership
Manage complex calendars, scheduling meetings, and prioritizing conflicting requests
Coordinate travel arrangements, itineraries, and logistics
Prepare and edit correspondence, presentations, and reports
Support meeting coordination, including agendas, materials, and notes
Process expense reports and assist with budget tracking
Act as a liaison between executives and internal/external stakeholders
Assist with special projects, events, and team initiatives
Maintain confidentiality when handling sensitive information

Qualifications:

3–5+ years of Executive Assistant experience, preferably supporting senior leaders
Prior experience in real estate, property management, or a fast-paced corporate environment is a plus
Strong calendar management and organizational skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Experience with expense and travel tools (e.g., Concur) preferred
Highly detail-oriented, proactive, and able to work independently
Professional presence with strong interpersonal skills

What We’re Looking For:

Someone who takes initiative and anticipates needs
Ability to juggle multiple priorities and adapt quickly
Strong attention to detail and follow-through
A team player who can build relationships across the organization

Why This Role:

Opportunity to gain experience with a reputable real estate organization
Exposure to executive-level operations and high-impact work
Fast-paced, collaborative environment

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

Quick Apply

Refine Your Search

executive assistant/office manager jobs in foothill ranch, ca

Executive Assistant

Executive Assistant-Office Manager

Executive Assistant

Executive & Operations Assistant

Executive Assistant

Office Coordinator

EXECUTIVE ADMINSTRATIVE ASSISTANT

Administrative Assistant to the Vice President (Instruction)

Administrative Assistant (Newport Beach, CA)

Real Estate Executive Assistant

Assistant Project Manager

Executive Assistant - Anaheim Convention Ctr

Construction Office Administrator

Administrative Services Manager

Supervisor, Administrative Services (Newport Beach, CA)

Operations Assistant

Senior Management Analyst

Director of Student Business Services and University Bursar

Administrator

Business Operations Manager - Office of COO

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