Top 157 Office administrator Jobs in Foothill Ranch Ca

Office Manager
Ironwall —Mission Viejo, CA
- $65,000 - $85,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Dermatology Medical Office Manager Experienced in Dermatology
Green Dermatologic Medical Group —San Clemente, CA
- $30 - $34 an hour
- Part-time
- Customer service
- Mid-level
- Administrative experience
- 401(k)
- Paid time off
Quick Apply
14d
SENIOR MANAGER, DIVISION OPERATIONS
The Management Trust —Irvine, CA
- $70,000 - $90,000 a year
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Public speaking
- Health savings account
- Health insurance
Quick Apply
Office Manager
Tustin Toyota —Tustin, CA
- $75,000 - $105,000 a year
- Full-time
- Background check
- Management
- Dealership
- Wellness program
- Paid holidays
Quick Apply
Office Administrator - Billing, estimating, claims processing (Water Damage Restoration)
ServiceMaster Restoration by BuildPro —Irvine, CA
- $25 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- 401(k)
Quick Apply
Medical Office Manager
Southern California Foot & Ankle Specialists —Ladera Ranch, CA
- $28 - $30 an hour
- Full-time
- Background check
- Medical office experience
- Mid-level
- Health insurance
- 401(k)
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Office Manager (Bilingual, Bachelor's or Associate Degree in Human Services)
Beta-Care Support Solutions —Irvine, CA
- $28.00 - $28.50 an hour
- Full-time
- Bilingual
- CPR Certification
- Google Workspace
- Paid time off
- Opportunities for advancement
Quick Apply
3d
Clinical Research RN - Research Projects
Providence Health and Services —Irvine, CA
- $54.05 - $83.90 an hour
- Full-time
- Nursing
- RN License
- Hospital
- Paid parental leave
- Paid holidays
13d
Commercial Office Coordinator
DC Plumbing, Heating and Air Conditioning —San Clemente, CA
- $25 - $34 an hour
- Full-time
- Mid-level
- Office
- Residential
- Paid holidays
- Health insurance
Quick Apply
1d
Dental Office Manager - with dental experience
Summit Smiles —La Habra, CA
- $29 - $33 an hour
- Full-time
- Dental office
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Mechanical Office Coordinator
DC Plumbing, Heating and Air Conditioning —San Clemente, CA
- $25 - $34 an hour
- Full-time
- Mid-level
- Office
- Residential
- Paid holidays
- Health insurance
Quick Apply
1d
Office Administrator - Parttime
CALTEC Corp. —Irvine, CA
- $23 - $29 an hour
- Part-time
- Computer literacy
- Office
- High school diploma or GED
- Paid holidays
- Flexible schedule
Quick Apply
Office Administrator
Infiniti Manufacture LLC —Corona, CA
- $18 - $30 an hour
- Email
- Microsoft Excel
- English
- Office
- Health insurance
- Paid time off
Quick Apply
5d
Office Operations Coordinator
Salas O'Brien, Inc. —Tustin, CA
- $34 - $43 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
12d
Office Manager/Executive Assistant
Scouting America Orange County Council —Santa Ana, CA
- $82,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Administrative Associate
Moji Insurance Services Inc —Irvine, CA
- $22 - $25 an hour
- Full-time
- English
- Office
- Administrative experience
Quick Apply
Construction Coordinator/ Office Administrator
Coastline Development, Inc. —Garden Grove, CA
- $60,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
3d
Office Administrator / bookkeeper
Marine Electrical Service —Costa Mesa, CA
- $24 - $28 an hour
- Full-time
- Background check
- Computer literacy
- Office
Quick Apply
8d
Office Administrator
RSM - Russian School of Mathematics —Irvine, CA
- $22 - $30 an hour
- Part-time
- Microsoft Word
- Office
- 1 year
- Health insurance
- Dental insurance
Office Administrator
EV Mode —Irvine, CA
- $20 - $24 an hour
- Full-time
- Bachelor of Science
- Office
- Databases
Quick Apply

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Office Manager

Ironwall
Mission Viejo, CA

Quick Apply

Job Details

Full-time
$65,000 - $85,000 a year

Benefits

Health insurance
Dental insurance
Paid time off
Snacks provided
Food provided

Qualifications

Confidential information handling
Administrative experience
SaaS platforms
SaaS

Full Job Description

Benefits:

Health insurance
Dental insurance
Free food & snacks

Ironwall by Incogni is an executive privacy and protection service built for organizations that need to protect their most exposed people. We help companies and institutions reduce security risks to executives and other high-profile individuals by continuously finding and removing their personal information from the internet.

Role Purpose
Own the day-to-day office experience while providing administrative support across HR, recruiting, accounting, and first-line IT. This role ensures employees have the tools, access, equipment, and support they need to work effectively, including basic IT onboarding, off-boarding, asset management, and SaaS administration, while escalating specialized IT or security matters appropriately.

Office Operations

Own day-to-day office operations, ensuring the workplace is organized, welcoming, and running smoothly
Manage office supplies, vendors, facilities, equipment, and support business travel arrangements
Support office projects, events, team activities, and employee engagement initiatives

HR & Recruiting Support

Assist with HR onboarding, including equipment, access, first-day logistics, and adding new hires to the HR onboarding tracker and HiBob
Coordinate recruiting activities, including interview scheduling and candidate communication
Maintain employee records and monthly employee data, including new hires and departures
Support benefits administration, including new-hire enrollment, the health insurance queue, and open enrollment communications
Partner with HR on employee communications, HR programs, administrative tasks, and special projects as the company grows

Accounting Support

Assist with submitting and processing contractor and vendor invoices in Payhawk
Monitor emails received by the Accounting inbox and flag potential issues, discrepancies, or items requiring Accounting's attention.

IT Support — First Line

Serve as the first point of contact for basic day-to-day employee IT requests (hardware, software, connectivity, account access)
Troubleshoot hardware, software, connectivity, account, and access issues
Maintain IT documentation, support procedures, and knowledge resources
Identify recurring issues and recommend improvements
Provide ongoing technical support to all employees, remote and office-based
Assist with conference room, meeting, printing, networking, and office technology issues
Escalate complex technical issues to appropriate vendors or technology partners

IT Onboarding & Off-boarding

Prepare and provision computers, monitors, phones, and peripherals for new hires
Configure employee computers and set up required applications and access
Provide basic IT onboarding and orientation for new employees
Submit requests to disable or remove system and application access in accordance with company off-boarding procedures
Recover company equipment and accessories and securely handle returned devices
Coordinate with IT or technology vendors on account and application access removal
Ensure all equipment and access-related tasks are documented and completed as part of the onboarding and off-boarding process

IT Asset Management and Platforms administration

Maintain IT asset inventory — track assignment, coordinate repairs and replacement
Manage equipment lifecycle — replacement, repair, and disposal
Maintain records for purchases, warranties, and equipment status
Ensure appropriate equipment is available for new hires and replacements
Handle basic administration of core business collaboration tools — accounts, groups, access permissions
Manage phone system administration — user provisioning, numbers/extensions, call settings, first-line user support
Support core finance/expense platform administration — user access and permissions, coordination with Finance

Requirements

2+ years in office management, administration, HR coordination, or a similar role
Comfortable picking up basic IT/SaaS administration — no specialized IT background required
Comfortable with basic accounting administrative tasks — no accounting degree required
Highly organized, detail-oriented, able to manage multiple priorities independently
Strong communication skills across all levels of the company
Strong attention to security and confidentiality, particularly when handling employee information, company equipment, system access, and sensitive business information.

Compensation & Benefits

Salary range: $65,000–$85,000 annually, commensurate with experience and qualifications.
Schedule: Full-time, Monday–Friday work schedule.
Health & Dental Insurance: You’ll be eligible for our full benefits package following completion of your introductory period. Ironwall pays 100% of the employee premium and 50% of dependent premiums.
Paid Time Off: You’ll receive 2 weeks of paid time off (PTO) annually.
401(k): Eligible employees may participate in our 401(k) retirement savings plan.

Quick Apply

Refine Your Search

office administrator jobs in foothill ranch ca

Office Manager

Dermatology Medical Office Manager Experienced in Dermatology

SENIOR MANAGER, DIVISION OPERATIONS

Office Manager

Office Administrator - Billing, estimating, claims processing (Water Damage Restoration)

Medical Office Manager

Office Manager (Bilingual, Bachelor's or Associate Degree in Human Services)

Clinical Research RN - Research Projects

Commercial Office Coordinator

Dental Office Manager - with dental experience

Mechanical Office Coordinator

Office Administrator - Parttime

Office Administrator

Office Operations Coordinator

Office Manager/Executive Assistant

Administrative Associate

Construction Coordinator/ Office Administrator

Office Administrator / bookkeeper

Office Administrator

Office Administrator

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