Reports to: Senior Pastor
Effective: September 2026
Directly Supervises: Not Applicable
Status: Part-Time Hourly with limited Benefits
FSLA: Non-Exempt
Work Schedule: Work week normally 25 hours per week: 8:30 a.m. to 1:30 p.m. Monday through Friday
Salary Range: $25/hour, negotiable
SUMMARY
The Office Administrator is responsible for the routine administrative duties and services of the church office, providing skills for the efficient operation of the church’s ministries and facilities.
ESSENTIAL FUNCTIONS
The following are illustrative of the primary functions of this position and are not intended to be all inclusive.
- Maintain regular office hours.
- Maintain confidentiality in respect to private conversations, counseling situations, and church business.
- Attend staff meetings as scheduled.
- Provide reception services by answering phone and assisting callers; greeting and assisting persons entering the building; informing groups regarding building use.
- Prepare and produce printed church documents and digital documents including worship slides.
- Maintain church membership database; individual profiles, attendance, death and baptism records, etc. and produce reports as needed.
- Manage communication through direct email, website, and USPS-delivered mail.
- Maintain Church Calendar; including posting meets and events on the church website calendar; assisting in scheduling nursery staff, elder on call, Sunday servers, etc.
- Work with the bookkeeper to ensure bills, requests for payment, and checks are handled in a timely and accurate manner.
- Maintain an accurate and timely Administrative Procedures notebook.
- Other duties as assigned.
OTHER RESPONSIBILITIES
- Maintain office equipment contracts and purchase office supplies.
- Request and maintain all background checks on volunteers.
- Train and schedule office volunteers and write job descriptions for each task.
- Resource church leaders and the clergy staff.
- Provide administrative support for youth camps and mission trips.
- Seasonal preparations, including flower orders, candles, inserts, sign-ups, announcements, etc.
- Prepare materials for new church leaders each year.
MINIMUM QUALITIFCATIONS
High School diploma or GED is required. Associate or Bachelor degree preferred. Equivalent combinations of education and experience may be considered.
PHYSICAL REQUIREMENTS
Ability to sit and/or stand for extended periods of time during regular officer hours. Ability to lift 20 pounds.
CORE COMPETENCIES
Time Management. Is able and willing to focus time on tasks that contribute to organizational goals. Uses time effectively and efficiently; values time and respects the time of others; concentrates his/her efforts on the most important priorities; can appropriately balance priorities. Can thrive in a fast-paced environment.
Attention to Detail. Consistently attends to the many small pieces which must be assembled into an organized whole; resolves unanswered questions needed to address a problem; keeps the larger picture in mind while tending to the smallest of details.
Integrity and Trust. Is seen as trustworthy by others; practices direct, honest and transparent communication; keeps confidences; admits mistakes; does not operate with hidden agendas; responds to situations with constancy and reliability.
Interpersonal Skills. Establishes good working relationships with all others who are relevant to the completion of work; works well with people at all levels of the congregation; builds appropriate rapport; considers the impact of his/her actions on others; uses diplomacy and tact; is approachable; avoids communication triangles.
Initiative. Enjoys working hard; is action oriented and energetic about worthwhile activities; not fearful of taking calculated risks; seizes opportunities; sets demanding but achievable objectives for self and others.
Technical Expertise. Acquires and demonstrates the technical skills required to proficiently execute the essential functions of the job; understands which skills are lacking and seeks to develop those skills; continually works toward the mastery of technical proficiency.
Personal Resilience. Can effectively cope with change and uncertainty; can shift gears comfortably; can decide and act without having the total picture; is not upset when things are up in the air; can comfortably handle risk and uncertainty; is flexible.
Organizational Knowledge. Knowledgeable about how congregational communication, decision making and leadership works; knows how to get things done through formal and informal decision-making channels; can maneuver through charged political situations effectively and quietly; anticipates organizational barriers are and plans his/her approach accordingly.
Decision Making and Problem Solving. Uses sound logic to approach difficult problems and apply effective solutions; can distinguish between symptoms, causes, and implied solutions; decides in a timely manner based upon a blend of research, experience, risk-taking and judgment.
Verbal and Written Communication. Can deliver a message clearly, articulately and with appropriate emotion in a variety of settings; demonstrates communication styles appropriate to the situation at hand; adjusts the message, without losing the essence of the message, depending upon the circumstance and the listener. Can write clearly and succinctly; employs correct grammar, punctuation, and patterns of speech; clearly delivers message in a tone appropriate to the context.
Team Orientation. Demonstrates interest, skill and success in team environments; promotes group goals ahead of personal agendas; steps up to offer self as a resource to other members of the team; understands and supports the importance of teamwork; shares credit for success with others, takes responsibility for his/her part in team failures.
PERFORMANCE REVIEW
The performance of the Executive Assistant shall be reviewed annually by the Senior Pastor. The Senior Pastor will report to the Personnel Team to assure that the review is complete.
Pay: From $25.00 per hour
Benefits:
Work Location: In person
