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Scott Scholars Event and Program Coordinator

Colorado State University -
Fort Collins, CO

Apply Now

Job Details

Full-time
$63,000 - $70,000 a year

Qualifications

Event scheduling
Driver's License
Bachelor's degree
Managing projects
Event setup
Productivity software
Community relationship building

Full Job Description

Job Description

Position Summary:

The Scott Scholars Event & Program Coordinator focuses on building community and belonging among Scott Scholars to promote student success and retention. This position plans, executes, and evaluates all Scott Scholar events; coordinates the Scott Undergraduate Research Experience (SURE Program); strategically plans and leads recruitment events and communication with new Scott Scholars; and maintains fiscal responsibility for all these activities.

This position continuously engages with and mentors students to help meet their goals and the goals of the Scott Scholars Program, Walter Scott, Jr. College of Engineering (WSCOE), and the Suzanne & Walter Scott Foundation (SWSF).

This is a full-time, 12-month administrative professional position reporting directly to the Scott Scholars Program Executive Director.

The selected candidate must be able to work a standard full-time schedule, with occasional evening and weekend hours as required. Additionally, periodic local and national travel is expected (4 or more times per year).

This posting will remain open until it is filled; however, for full consideration, a complete application must be received by 12:00 AM Mountain Time on Monday, April 20th.

Work Unit Description:

The Walter Scott, Jr. College of Engineering at Colorado State University (CSU) is a vibrant community composed of approximately 3,000 students across BS, MS, and PhD programs, supported by 145 tenure-track and non-tenure-track faculty and more than 400 staff and research scientists.

The college is home to the Scott Scholars Program , a premier leadership and enrichment initiative dedicated to developing well‑rounded individuals who are equipped to:

Tackle the world’s grand challenges,
Pursue their passions with purpose,
Create meaningful, positive impact in their communities, and
Empower others to lead, grow, and contribute to society.

Essential Job Duties:

Event Management
- Plan, execute, and evaluate events to achieve the goals of the Scott Scholars Program, including events focused on: academic support, leadership development, personal and professional networking, alumni relations, career exploration, and community engagement
- Engage with the Suzanne and Walter Scott Foundation, CSU's Office of the President and Provost, and industry partners for high profile events, dinners, and group travel to continue to uplift the excellence of CSU's Scott Scholars Program
Student Program Coordination
- Plan, coordinate, and execute the Scott Undergraduate Research Experience (SURE) program for 100+ students.
- Support other student programs as assigned (student committees, enrichment experiences, study abroad, summer programming, etc.)
Recruitment, Communication, and Messaging
- Plan, execute, and evaluate Scott Scholar recruitment events to increase yield and prevent melt of admitted students to the program and WSCOE/CSU.
- Coordinate participation of Scott Scholars in WSCOE communications that utilize students to promote the college vision and value.
Service and Outreach
- Provide service outside the scope of normal job duties, such as committee work, commission and/or council membership, serving as an advisor, coach, collaborator, mentor, or on a task force, community and/or civic engagement, search committee activities, participation in professional organizations to advance the university and/or college's scholarly and academic reputations, and volunteer
Other related duties

Supervision:

This individual may supervise student employee(s).

Conditions of Employment:

Pre-employment Criminal Background Check (required for new hires)
Valid Driver's License
Travel - Occasional local and national travel, less than 10% of time (4 or more times per year)
Work some non-standard hours including early morning, evenings, and weekends
Ability to frequently lift up to 25 lbs. without assistance to complete such tasks as moving and setting up event related equipment and supplies, such as linens, tableware, decorations, and other related items

Minimum Qualifications:

Bachelor's degree
At least two (2) years of professional experience working in event planning
Experience planning large scale events with 40 - 100+ attendees; demonstrated experience managing or coordinating meetings, programs, or projects
Working knowledge of information technology including the Microsoft Office Suite
Strong written communication skills; experience and comfort in public speaking
Demonstrated history of interpersonal engagement with a broad range of customers such as students, families, faculty, vendors, and/or executives
Demonstrated ability to manage multiple priorities in a fast paced environment
Exhibits high levels of accuracy and attention to detail

Preferred Qualifications:

More than four (4) years of professional work experience in event planning
Two (2) years of experience mentoring or engaging with undergraduate college students
Experience working in higher education or other large, multi-faceted organization or corporation
Experience working in admissions and/or recruitment in a higher education setting
Working knowledge of software such as Airtable, Smartsheet, or similar database software.

Salary Range

$63,000 - $70,000

Required Application Documents

To apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Cover Letter, Resume/CV

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Apply Now

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