Webster City Community School District | 2026 - 27 School Year
Head Secretary - High School | 12 - month
High schools are busy places - full of learning, activities, events, deadlines, decisions, and opportunities.
At the center of it all is the school office - often the first voice a family hears, the place students turn when they need help, and the hub that keeps communication and operations moving throughout the building.
Webster City CSD is seeking a High School Head Secretary who is organized, dependable, welcoming, and ready to take the lead in keeping a busy high school office running smoothly. If you can manage details, anticipate what comes next, communicate with all kinds of people, and stay calm when five things need attention at once - you may be exactly who we're looking for!
This is a 12-month contractedposition that provides essential administrative and operational support to Webster City High School, its students, staff, families, and leadership team.
Why Webster City?
We're not just filling a position. We're inviting someone to join a district that:
-
Values teamwork, communication, and positive relationships
-
Recognizes that our office professionals are essential to successful schools
-
Invests in supportive and collaborative work environments
-
Serves over 1,750 students across north central Iowa
-
Partners with families and the community to support student success
-
Believes every staff member plays an important role in preparing students for what comes next
Our Mission & Vision
Guided by our mission, Webster City Community School District, in partnership with families and the community, provides a quality education in a safe environment for all students.
Our vision is that our schools foster safe, inclusive, and high-achieving environments where collaboration and research-based practices prepare students for an ever-changing society.
Kids Matter Most!
Who Should Apply?
-
Organized professionals who enjoy being at the center of a busy, people-focused workplace
-
Individuals who can anticipate needs, solve problems, and keep multiple priorities moving forward
-
Strong communicators who enjoy working with high school students, families, teachers, administrators, and community members
-
Individuals who demonstrate discretion, good judgment, confidentiality, and professionalism
-
Team players who are flexible, patient, dependable, and willing to jump in where needed
-
Individuals comfortable supporting students as they develop greater independence and prepare for life beyond high school
-
Individuals who can work independently while also helping coordinate the work of the school office
If you bring school office experience - fantastic! If you bring strong organizational skills, great people skills, and a willingness to learn - we'd love to talk with you!
Position Purpose
Under the supervision of the building principal, the Head Secretary serves as a key member of the high school administrative team and coordinates the daily operations of the school office.
The Head Secretary provides administrative and clerical support to the principal and school staff; assists students, families, employees, and visitors; coordinates communication and records; and helps ensure the high school office operates efficiently, professionally, and confidentially.
The position requires someone who understands that a high school office can move quickly. One moment may involve assisting a student, the next communicating with a parent, preparing information for an administrator, helping a staff member, or responding to an unexpected situation.
As a 12-month-contracted employee, the Head Secretary also provides year-round continuity for building operations, including summer preparation, communications, records, purchasing, scheduling, and other administrative responsibilities necessary to close one school year and prepare for the next.
What You'll Do / Performance Responsibilities
-
Coordinate and support the daily operations of the high school office
-
Serve as a primary point of contact for students, families, staff, visitors, and community members
-
Provide administrative and clerical support to the building principal and other administrators
-
Communicate information accurately and professionally through phone, email, correspondence, and in-person interactions
-
Maintain student, personnel, and building records with accuracy and confidentiality
-
Assist with student enrollment, registration, records, scheduling, and other school processes as assigned
-
Support attendance processes and communication with students, families, and staff
-
Assist with records and documentation related to student enrollment, transfers, withdrawals, and other high school processes
-
Prepare correspondence, reports, forms, schedules, and other school documents
-
Coordinate calendars, meetings, appointments, building activities, and administrative deadlines
-
Support communication and organization related to high school events, activities, programs, and special events as assigned
-
Assist with purchasing, requisitions, invoices, supplies, and office inventory
-
Help coordinate substitutes, staff information, and other daily building needs
-
Support administrators and staff with the many deadlines and activities associated with the high school calendar
-
Assist with school-year opening and closing procedures and summer preparation for the upcoming year
-
Work collaboratively with other high school office staff to ensure efficient operations and appropriate office coverage
-
Welcome and assist students who come to the office with questions, concerns, or needs
-
Help students navigate school procedures while encouraging appropriate independence and responsibility
-
Maintain a calm, professional, and student-centered environment even on the busiest days
-
Maintain strict confidentiality regarding students, families, personnel, and district business
-
Contribute to a positive and supportive high school culture
-
Perform other duties and responsibilities as assigned by the principal or superintendent
Skills, Knowledge, and Abilities
-
Strong organizational, clerical, computer, and office-management skills
-
Excellent written and verbal communication skills
-
Ability to manage multiple responsibilities, interruptions, deadlines, and changing priorities
-
Strong attention to detail and commitment to accuracy
-
Ability to prioritize work and independently solve routine problems
-
Ability to communicate effectively and professionally with high school students, families, staff, administrators, and the public
-
Ability to handle sensitive student and personnel information with discretion
-
Ability to maintain confidentiality at all times
-
Ability to remain patient, flexible, and composed in a fast-paced school environment
-
Ability to learn and effectively use district student-information systems, software applications, and other technology
-
Ability to establish and maintain positive working relationships with others
-
Commitment to teamwork, service, and continuous improvement
Qualifications
-
High school diploma or equivalent required
-
Previous administrative, clerical, office-management, or school office experience preferred
-
Strong computer and technology skills
-
Strong interpersonal and customer-service skills
-
Experience working with adolescents or in an educational environment preferred
-
Additional certification, experience, or qualifications as determined by the principal and superintendent
Physical Demands
-
Work is performed primarily in a school and office environment
-
Position requires regular interaction with students, staff, families, and visitors
-
Duties may require periods of sitting, standing, walking, bending, reaching, and moving office materials or supplies
What We Offer
-
12-month contract
-
Compensation based on the applicable district salary schedule and experience
-
A key role on a supportive and collaborative high school team
-
Meaningful work supporting students, families, staff, and school leadership
-
The opportunity to help create a welcoming, organized, and efficient high school environment
-
A district culture where every employee contributes to student success
If you're the person others count on to keep things organized, solve problems, communicate clearly, and make people feel welcome - we'd love to meet you!
Job Requirements
-
Citizenship, residency, or work visa required
Application Information
Application Begins: Today
Application Deadline: Until Filled
Anticipated Job Start Date: ASAP
Applicant Review Plan:
The district will review applicants as they are received and may close the job posting early.
How to Apply
-
Apply online through: Webster City Community School District - Frontline Recruitment
-
Cover Letter, Resume, College Transcripts, and three letters of recommendation
All candidates offered a position will be required to successfully pass a criminal background check and a child and adult abuse registry check. Fingerprinting, a drug and alcohol screening, and a physical are required.
Questions?
Contact Lanette Willems, Superintendent Secretary
515-832-9200
[email protected]
