Location: Fort Lauderdale, FL (Hybrid Flexibility)
Kelley Kronenberg, a full-service law firm known for its modern approach to legal practice, is hiring a Senior Executive Assistant to provide high-level executive and administrative support to the Chair of our Real Estate Division in Fort Lauderdale, FL. This hybrid role sits at the center of a fast-paced, multi-jurisdictional practice. You will be coordinating priorities, protecting the Chair’s time, and keeping critical initiatives moving.
If you’re an experienced Executive Assistant or Legal Assistant who thrives on anticipating needs, managing competing priorities, and being the trusted right hand to senior leadership, we want to hear from you. This role with be a responsible for a mix of Executive and Legal support responsibilities.
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Executive Support & Calendar Management: Manage the Chair’s calendar, scheduling, correspondence, meeting coordination, and travel arrangements, while triaging administrative, client, and operational matters and routing them to the right person or department.
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Legal Operations Support: Coordinate and track new-file administrative requirements, including SCRA, PACER, military status, social match, and other required checks or verifications, ensuring applicable checks are completed within established timeframes
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Confidential & Compliance Coordination: Handle confidential personal and professional matters for the Chair, monitor day-to-day compliance requirements for the Real Estate Practice, and coordinate new-file administrative checks such as SCRA, PACER, military status, and social match verifications.
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Recruiting & Onboarding Support: Coordinate job requests, interview scheduling, candidate communications, and onboarding logistics for new Real Estate Practice team members in partnership with Human Resources.
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Client & Business Development Support: Organize and distribute client alerts, support client surveys and audits, and assist with business development meeting coordination, materials preparation, and event logistics.
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Correspondence & Reporting: Draft, design, and proofread correspondence, reports, memos, and presentations, and manage travel and expense reporting with accuracy and timeliness.
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5+ years of experience providing executive-level administrative support, preferably as an Executive Assistant, Legal Assistant, or similar role supporting a senior executive, practice chair, law firm partner, or professional services leader.
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Bachelor’s degree preferred; equivalent professional experience will be considered.
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Demonstrated ability to manage complex, confidential, and time-sensitive matters with exceptional judgment and discretion.
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Advanced proficiency in MS Office Suite, particularly Excel and PowerPoint.
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Outstanding organizational skills, attention to detail, and follow-through in a fast-paced, multi-jurisdictional legal environment.
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Excellent written and verbal communication skills, with the ability to build strong relationships across all levels of the firm.
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Compensation: Competitive salary commensurate with experience, plus performance-based bonus eligibility and 401(k) with employer match.
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Health & Wellness: Company-paid PPO health coverage (100% paid option available), plus dental and vision plans.
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Time to Recharge: Generous PTO, floating holidays, and dedicated mental health days.
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Growth & Community: Ongoing professional development, mentorship, and a collaborative culture with monthly celebrations and firm events.
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Fort Lauderdale Office Perks: Daily coffee and beverages, afternoon snacks, and Friday breakfasts for team members who come into the office as part of this hybrid schedule.
Kelley Kronenberg is a full-service law firm built around a modern approach to practicing law. We prioritize the employee experience — giving our team the technology, support staff, and flexibility to do their best work without unnecessary friction. Join a firm in Fort Lauderdale where your contributions are valued and your career trajectory is taken seriously.
Ready to apply? Submit your resume today — we’re moving quickly to fill this role.
Are you an experienced Executive Assistant who thrives in a fast-paced, dynamic environment? Our team is seeking an assistant to provide administrative and secretarial support for the Chief Executive Officer and other executives. Responsibilities will include typing, filing, scheduling, expense reporting, business intelligence reporting, meeting/conference coordination, supply ordering, preparation of direct mailings, and working on special projects. In addition, this role requires answering non-routine correspondence and assembling highly confidential and sensitive information. The person in this role will liaise with external and internal stakeholders and clients. Independent judgment and a high level of customer service is required to plan, prioritize, and organize a diversified workload and recommend changes in office practices or procedures. Responsibilities: Proactively provide support to the CEO and other executives as assigned. Manage the CEO’s calendar in setting, confirming, rescheduling meetings and appointments with internal and external parties. Manage the CEO’s personal matters including but not limited to medical, financial, personal, travel etc. while upholding a strict level of confidentiality. Partner with the recruiting team to set-up potential Partner/Attorney/ Acquisitions with the CEO. Schedule all partner monthly productivity meetings with the CEO and Chief Accounting Officer. Take dictation during bi-weekly meetings with executives. Screen calls and emails to the CEO while maintaining confidentiality. Schedule and organize complex activities such as meetings, travel, conferences, and department-led activities. Establish, develop, maintain and update filing system for the CEO. Sort, review, distribute and respond to mail on a daily and recurring basis. Act as a liaison with other departments and outside agencies, including high-level staff such as the Executive Team, Directors, Managers, etc. while maintaining strict confidentiality. Work independently on special non-recurring and ongoing projects. Assists with special projects, at the request of the CEO, which may include planning and coordinating multiple presentations, disseminating information, and coordinating direct mailings. Type and design general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Prepare internal documents for the CEO. Manage office runs and errands for the CEO as needed using personal vehicle. Order supplies/items as requested by the CEO. Coordinate lunch on a daily basis for the CEO and other shareholders/Executives. Maintaining expense reports for the CEO. Duties include copying check requests and sending to accounts payable for travel reimbursement and documenting corporate credit card expenses to Accounting. Carry out other duties, tasks, and projects as assigned during and after business hours. Qualifications: 3 years of related experience and/or training; or equivalent combination of education and experience. Bachelor’s Degree. MS Office Suite proficiency. ATO knowledge is a plus Kelley Kronenberg offers a competitive salary complimented by an excellent benefits package with a variety of cost-effective plans to support your health and financial goals. Kelley Kronenberg is a proud winner of the South Florida Business Journal's 2020 Best Places to Work Award and has been named a South Florida Top Workplace by the Sun Sentinel. All inquiries will be kept confidential. Kelley Kronenberg is currently not accepting resumes or referrals from search firms for this position. Kelley Kronenberg is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
