Records Specialist - Part-Time
Indian River State College —Fort Pierce, FL
- From $17.36 an hour
- Part-time
- Word processing
- Research
- Windows
Library Technical Assistant
Indian River State College —Port Saint Lucie, FL
- From $15.45 an hour
- Part-time
- Windows
- Ability to climb stairs
- University
Clerical Assistant
Indian River State College —Fort Pierce, FL
- From $15.45 an hour
- Full-time
- Microsoft Excel
- Office
- Administrative experience
- Health insurance
- Dental insurance
Chair Assistant
Indian River State College —Fort Pierce, FL
- From $15.45 an hour
- Part-time
- Microsoft Excel
- Computer literacy
- Office
1d
Program Assistant - Computer Information Technology
Indian River State College —Fort Pierce, FL
- From $15.45 an hour
- Part-time
- Laboratory
- Classroom
- Computer literacy
Receiving Clerk
Indian River State College —Fort Pierce, FL
- From $18.40 an hour
- Full-time
- ERP systems
- Forklift
- High school diploma or GED
- Health insurance
- Dental insurance
Library Technical Assistant - Morgade Library
Indian River State College —Stuart, FL
- From $15.45 an hour
- Part-time
- Maintenance
- Windows
- Ability to climb stairs
Academic Advisor
Indian River State College —Fort Pierce, FL
- $40,570.96 a year
- Extended hours
- Mid-level
- Windows
- Master's degree
- Health insurance
- Dental insurance
Legal Assistant
Indian River State College —Fort Pierce, FL
- $55,317.49 - $71,912.74 a year
- Full-time
- 7 years
- Microsoft Excel
- Mid-level
- Health insurance
- Dental insurance
Program Assistant - Science
Indian River State College —Fort Pierce, FL
- From $15.45 an hour
- Part-time
- High school diploma or GED
- Cleaning
- Communication skills
Enrollment and Student Communication Coordinator
Indian River State College —Fort Pierce, FL
- From $43,005.22 a year
- Weekends as needed
- Spanish
- 5 years
- Mid-level
- Health insurance
- Dental insurance
4d
Custodian
Indian River State College —Fort Pierce, FL
- From $15.45 an hour
- Part-time
- Classroom
- Ability to walk for extended periods
- Computer literacy
Adjunct-GED
Indian River State College —Fort Pierce, FL
- From $21.10 an hour
- Part-time
- Classroom
- Computer literacy
- English
Biological Sciences - Technical Lab Specialist
Indian River State College —Fort Pierce, FL
- From $19.31 an hour
- Part-time
- Laboratory
- English
- Mid-level
Tutor
Indian River State College —Fort Pierce, FL
- From $15.45 an hour
- Part-time
- Classroom
- Computer literacy
- Ability to sit for extended periods
Student Accessibility Services Coordinator
Indian River State College —Fort Pierce, FL
- From $45,585.53 a year
- Full-time
- Experience working with individuals with disabilities
- 5 years
- Mid-level
- Health insurance
- Dental insurance
4d
Administrative Assistant II – Small Business Development Center
Indian River State College —Port Saint Lucie, FL
- From $18.40 an hour
- Weekends as needed
- Mid-level
- Office
- Windows
- Health insurance
- Dental insurance
Technology Support Specialist
Indian River State College —Fort Pierce, FL
- From $20.68 an hour
- Full-time
- Classroom
- Computer science
- Computer Science
- Health insurance
- Dental insurance
1d
Commencement and Records Operation Services
Indian River State College —Fort Pierce, FL
- $18.40 - $21.16 an hour
- Extended hours
- Research
- Mid-level
- Windows
- Health insurance
- Dental insurance
Adjunct - Criminal Justice Academic
Indian River State College —Fort Pierce, FL
- $690 - $775 a week
- Part-time
- Classroom
- Mid-level
- Windows

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Records Specialist - Part-Time

Indian River State College -
Fort Pierce, FL

Apply Now

Job Details

Part-time
From $17.36 an hour

Qualifications

Word processing
Windows
Customer engagement
Typing
Clerical experience
Productivity software
Associate's degree

Full Job Description

Job Description

The Role: Part-Time Records Specialist

Are you detail-oriented, organized, and passionate about supporting students on their educational journey? We’re seeking a dedicated Records Specialist to join our team at Indian River State College Massey Campus (Fort Pierce). As a Records Specialist, you’ll be crucial in maintaining accurate student records and ensuring a smooth admissions process. This role ensures that all documentation is managed effectively, supporting the institution’s commitment to accessibility and organization.

Join us in making a difference! Apply today!

About Us

Indian River State College is a leading public institution located on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs.

At The River, we believe every student’s and employee’s story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that’s supportive, inclusive, and inspiring. With flexible options online, on campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access, ensuring every learner has the opportunity to thrive.

Why Join the River

When you join Indian River State College, you become part of a forward-thinking and supportive community where your work truly matters. Your role is more than a job; it’s an opportunity to shape the future, uplift students, and be part of a mission-driven college that is changing lives every day.

JOB SUMMARY:

Under minimal supervision, the Records Specialist is responsible for maintaining accurate student records and supporting a seamless admissions process. The role includes assisting with admissions and document processing functions, while ensuring effective documentation management. Oversees records-related tasks to ensure compliance with institutional policies and regulatory requirements, reinforcing the College’s commitment to accessibility, accuracy, and organizational efficiency.

SPECIFIC DUTIES AND RESPONSIBILITIES:

Assist students with the admissions process, residency documentation, transcript submissions, waiver requests, and education verification requests.
Process and upload student documents with a strong focus on accuracy, confidentiality and timely completion.
Enter and manage student data in the student information system; generate and work with a variety of reports to ensure data quality.
Convert physical records to digital format while maintaining data integrity and proper recordkeeping.
Refer students to appropriate college department or community resources as needed.
Deliver high-quality customer service through in-person interactions, phone support, and email communications.
Fulfill transcript, diploma and certificate requests via Parchment in a timely and compliant manner.
Research and review archived records across multiple media formats.
Collaborate with faculty regarding attendance submissions, registration corrections, and grade submissions.
Support specialized tasks such as athletic eligibility verification, FLEID reconciliation, records merges, and National Student Clearinghouse (NSC) enrollment and degree reporting.
Ensure compliance with FERPA and institutional data privacy policies.
Complete all other duties and responsibilities as assigned.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:

Associate’s degree from an accredited institution.
Minimum of two (2) years proven clerical work experience to include keyboarding, typing, word processing, and filing.
Preferred: Bachelor’s degree or higher; prior work experience in records, imaging, or Workday; knowledge of Florida residency law or FERPA law.
History of exceptional academic performance.
Ability to work with a diverse student population as well as administrators, faculty and staff.
Precise data entry and auditing skills.
Strong customer service skills.
Ability to maintain strict accuracy and be detail oriented.
Strong organizational skills.
Proven experience and proficiency with Microsoft Office and Windows-based applications.
Exceptional verbal and written communication skills.

PHYSICAL DEMANDS:

This position requires an ability to sit, stand, walk, bend, lift, reach up, stoop, and carry items occasionally in excess of twenty-five (25) pounds. It also requires manual dexterity to operate standard office machines such as computer, printer, scanner, fax, calculator, telephone, and other equipment as necessary. IRSC expects its employees to follow proper safety standards while employed by the College.

Classification

Staff

Supervisory

FLSA Exempt

Employment Type

Regular

Compensation and Application Deadline

Pay range starts at: $17.36/hour | All salary calculations start at the minimum salary and will be based on candidate's education and experience| Open until filled.

Apply Now

Refine Your Search

indian river state college jobs in fort pierce, fl

Records Specialist - Part-Time

Library Technical Assistant

Clerical Assistant

Chair Assistant

Program Assistant - Computer Information Technology

Receiving Clerk

Library Technical Assistant - Morgade Library

Academic Advisor

Legal Assistant

Program Assistant - Science

Enrollment and Student Communication Coordinator

Custodian

Adjunct-GED

Biological Sciences - Technical Lab Specialist

Tutor

Student Accessibility Services Coordinator

Administrative Assistant II – Small Business Development Center

Technology Support Specialist

Commencement and Records Operation Services

Adjunct - Criminal Justice Academic

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