Job Summary:
EXPECTATIONS
A. Accounts Receivable
1. Discern when to respond to internal and external pressures or influences.
2. Continually seek out and utilize “best practices.”
B. Teamwork
1. Respect and utilize the talents of others.
2. Support and contribute to an environment of trust, sharing, growth and mutual support.
3. Help provide leadership and cross training.
4. Communicate in an open, candid, consistent manner and seek constructive feedback from others.
C. Vision
1. Believe and display a commitment to the organization's mission and values.
2. Incorporate individuality, choice, respect, participation, competence, social connectedness, and natural supports into all facets of the job.
3. Serve as a bridge builder to connect people with their communities.
D. Efficiency/Accountability
1. Practice effective time management.
2. Work with and support team members to achieve desired outcomes.
3. Follow through on commitments.
E. Customer Service
1. Share the vision and mission with customers.
2. Present self and organization in a positive, professional manner.
3. Regularly seek feedback and input from customers. Deal with customer complaints in a consistent, timely and professional manner.
F. Advocacy
1. Honor and assist with implementation of individual choices and preferences.
Encourage continuous involvement by communicating and interacting with all members of the support team.
ESSENTIAL FUNCTIONS: These essential functions are those the individual must be able to perform unaided or with the assistance of reasonable accommodations.
A. Key Responsibilities: Accounts Receivable
1. Oversee the preparation of all non-manufacturing invoicing.
2. Oversee the posting/reconciliation of all invoicing/receipt’s activity.
3. Analyze all accounts receivable accounts and become involved with past due collections.
B. Accounts Payable
1. Oversee preparation of non-departmental check request forms.
2. Oversee preparation of manual checks and the supporting documentation.
3. Oversee the posting/reconciliation of payables activity.
C. Cash Receipts
1. Oversee the deposits into the appropriate bank accounts.
2. Oversee cash posting/reconciliation.
D. Payroll
1. Oversee preparation of staff and client payroll.
2. Oversee payroll and tax deposits to bank.
3. Oversee proper distributions of payroll checks and vouchers to staff.
4. Oversee postings/reconciliation of payroll activity.
5. Oversee preparation of tax filings (941 quarterly reports, W-2’s and 1099’s).
E. Reconciliations
1. Oversee preparation of contract balance reports, group home and Community Living audits, cash reconciliations, miscellaneous payroll tracking reports.
2. Reconcile or proof the reconciliation of all balance sheet accounts.
F. Financial Statements
1. Make or oversee month-end manual journal entries.
2. Oversee the preparation of the monthly and yearly financial statements.
3. Work with Chief Financial Officer and the independent CPA firm for year-end journal entries.
4. Prepare monthly/yearly Cash Flow Statements/Projections and Summarized Financial Statements and Covenant Reports.
5. Prepare financial reports or forms as required by Federal, State, or Local agencies.
G. Leases
1. Oversee financial analysis of purchase or lease options for capital additions, including cash flow impact.
2. Prepare year-end schedules for audit.
3. Coordinate the entire vehicle lease process all required internal documentations.
H. Fixed Assets
1. Oversee reconciliation of fixed assets and related expense.
2. Oversee yearly fixed asset inventories.
I. Supervision
1. Employ qualified individuals in the positions directly supervised and approve employment of qualified individuals to fill the positions in the Fiscal department as specified in the Authorized Staffing Level Schedule.
2. Train Fiscal Department personnel.
3. Perform probationary and annual performance appraisals.
4. Develop and monitor individual staff training plans.
5. Recommend merit increases, promotions, salary classification changes, etc.
6. Suspend and discharge individuals when warranted.
II. SECONDARY RESPONSIBILITIES
A. Work with IT Director regarding any changes in hardware and/or software.
B. Monitor daily cash flow and work with the Chief Financial Officer in transferring cash, maintain a daily cash log.
C. Oversee the preparation of financial reports or forms as required by Federal, State, or Local agencies including property tax returns, property tax exemptions, fuel tax returns, sales and use tax returns, etc.
D. Operate appropriate computer hardware and software.
E. Prepare/oversee the preparation of audit information as required by Federal and State agencies – i.e., Medicaid, CARF. Ect. Oversee the audit when these agencies are present.
F. Assume responsibility for the safety of the persons served and personnel under their supervision.
G. Maintain all information in a highly confidential manner.
III. RELATIONSHIPS:
A. Intra-Agency Relationships
1. Report directly to the Chief Financial Officer, then Chief Executive Officer.
2. Assist Chief Financial Officer in financial statement analysis and special projects.
3. Supervise: Assigned fiscal staff.
4. Perform other duties prescribed by the Chief Financial Officer, which are applicable to the Fiscal Department or the financial affairs of the Corporation.
5. Work with other departmental staff in their fiscally related functions.
B. Inter-Agency Relationships
1. Work with contractors, vendors, or customers in their fiscally related functions.
2. Attend seminars, promotions, public-relations events, or other meetings prescribed by the Chief Financial Officer.
Qualifications & Experience:
C. Comprehend accounting theory and generally accepted accounting principles.
D. Ability to organize and schedule individual and supervised employee workloads to ensure all functions is completed in an accurate and timely manner.
E. Ability to communicate effectively in all oral and written correspondence.
F. Comprehend basic computer functions, working knowledge of spreadsheet software.
G. Present a professional attitude and demeanor in dress, appearance, communication skills, language, and other tangible or intangible factors to other staff and to the general public.
H. Ability to perform the following: repetitive motions, fingering, reasoning, analyzing, problem solving, reaching, walking, standing, talking, hearing, and lifting up to 25 pounds.
I. Solid knowledge of GAAP (Generally Accepted Accounting Principles) and regulations.
J. Excellent knowledge of accounting and financial processes (budgeting, financial closure, and reporting).
K. Working knowledge of MS Office (especially excel) and accounting software.
VI. QUALIFICATIONS:
A. Hold at least a bachelor’s degree in business with a specialization in accounting required.
B. Have a minimum of two years of accounting related job experience required.
C. 1-2 years’ experience in Non-Profit accounting preferred.
Schedule & Benefits:
- Medical Insurance (Employee, Child, or Family)
- Dental and Vision Insurance
- Company-paid Life Insurance, Short-Term and Long-Term Disability
- Voluntary Life Insurance
- Employee Assistance Program (EAP)
- Retirement Plan
- Vacation, Sick, Personal Time
- Employee Referral Bonus
- Holiday Pay
- Flexible Scheduling
- Paid Training and Continued Education Opportunities
- Advancement Opportunities
- Tuition Assistance
EEO/ADA Compliant
To learn more about Easterseals ARC of Northeast Indiana and to apply online, visit our website at www.eastersealsnei.org.
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