Top 11 Meeting planner Jobs in Fort Worth, Tx

Meeting Planner
American College of Emergency Physicians (ACEP) —Irving, TX
- Customer service
- Research
- Mid-level
- 401(k) matching
Director, Conference Logistics (Strategic Project Management)
Gartner —Irving, TX
- $107,000 - $161,000 a year
- Email
- Hybrid work
- Office
- Residential
- Analysis skills
- Paid time off
- 401(k) matching
Associate Director, Conferences Logistics
Gartner —Irving, TX
- $93,000 - $140,000 a year
- Email
- Hybrid work
- Residential
- Analysis skills
- Bachelor's degree
- Paid time off
- 401(k) matching
Manager, Associate Conference Engagement
Gartner —Irving, TX
- $70,000 - $104,000 a year
- Email
- Hybrid work
- 5 years
- Writing skills
- Residential
- Paid time off
- 401(k) matching
Director of Catering and Conference Services
The Crescent Hotel Fort Worth —Fort Worth, TX
- Full-time
- Word processing
- Windows
- Hotel
Conference Manager, Creative Journey and Branding
Gartner —Irving, TX
- $70,000 - $104,000 a year
- Email
- Hybrid work
- Google Workspace
- Microsoft Excel
- Residential
- Paid time off
- 401(k) matching
Senior Manager, Conferences Exhibit Operations
Gartner —Irving, TX
- $81,000 - $122,000 a year
- Email
- Hybrid work
- Residential
- Analysis skills
- Bachelor's degree
- Paid time off
- 401(k) matching
Sheraton FT Worth - Executive Meeting Manager OEM
Aimbridge Hospitality —Fort Worth, TX
- Overtime
- Mid-level
- Hotel
- High school diploma or GED
- AD&D insurance
- Disability insurance
Director, Conferences Operations (Process Improvement and Engagement)
Gartner —Irving, TX
- $107,000 - $161,000 a year
- Email
- Hybrid work
- Residential
- Analysis skills
- Bachelor's degree
- Paid time off
- 401(k) matching
Conference & Event Manager
Dallas Fort Worth Embassy Suites - Atrium Hospitality —Grapevine, TX
- $26.25 an hour
- Full-time
- Mid-level
- Hotel
- 2 years
- Health insurance
- Dental insurance
Quick Apply
Manager, Conferences (Process Improvement & Operations)
Gartner —Irving, TX
- $70,000 - $104,000 a year
- Email
- Hybrid work
- 5 years
- Residential
- Analysis skills
- Paid time off
- 401(k) matching
3d

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Assists all guests in a cordial and pleasant manner. As part of the setting and resetting of the rooms they are to make sure the rooms meet every standard…
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meeting planner jobs near fort worth, tx

Meeting Planner

American College of Emergency Physicians (ACEP) -
Irving, TX

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Job Details

Benefits

401(k) matching

Qualifications

Customer communication
Content editing
Microsoft Office
High school diploma or GED
Project delivery management

Full Job Description

DEPARTMENT

Conventions and Meetings

BASIC FUNCTION

Assist in planning, organizing, and implementing assigned educational meetings, conferences, and events, working closely with other members of staff to produce seamlessly executed events

Characteristic Duties and Responsibilities

Assist in planning of assigned non-Scientific Assembly meetings to include creating function and sign orders within project management software, creation of meeting resume, assigning meeting space, managing audio-visual and food & beverage requirements, adherence to deadlines to meet due dates as specified by venues/vendors, review/approve banquet event orders (BEOs) and sign order proofs, track registration and housing pick-up weekly, create menus and set guarantees, maintain expense tracking system compared to budget, create sign management system for onsite placement, and work closely with the venues/vendors during the planning process. Effective communication with all involved: ACEP staff, vendors, registrants, venue staff, and ACEP members.

Work closely with the planning team to implement onsite logistics of assigned non-Scientific Assembly meetings: tracking onsite hotel pick-up; room checks to ensure rooms are set as ordered on the function order/BEO; signs and audio-visual equipment are placed according to plan. Responsible for on-site registration activities when the Event Registration Manager does not travel to the educational conference. Process post-event invoices by coding to the appropriate cost centers.

Coordinate plans with Exhibit Sales, Business Development, and other staff regarding sponsorship activities and other events occurring in concert with the event. Solicit, negotiate, contract with, supervise, and evaluate vendors/service contractors supporting ACEP meetings, as assigned. Assist with pre-event sourcing for sponsorships and advertising opportunities fulfillment for all meetings. Review contracts for all sponsorships and advertising opportunities sold for fulfillment needs.

Manage the pre-event logistics of local meetings; create a system and deadlines for receiving meeting requests; source hotel contracts for assigned functions taking place locally or at ACEP headquarters; track registration and housing pick-up weekly; research restaurants for off-site functions; create function and sign orders within project management software; adhere to deadlines to meet due dates as specified by venues/vendors; review/approve banquet event orders and sign order proofs; create menus and set guarantees; maintain expense tracking system compared to budget; create sign management system for onsite placement; and work closely with the venues/vendors during the planning process.

Coordinate procurement of lab equipment for Scientific Assembly by researching and evaluating vendors for equipment based on faculty requirements, ensuring cost-effective and timely acquisition of the equipment. Facilitate the acquisition, logistics, delivery, setup, pickup, and return of lab equipment by preparing and submitting grant requests or sourcing directly from vendors.

Cross-train as a backup registration coordinator for assigned meetings.

Assist the planning team in planning the Scientific Assembly as assigned.

Assist in the on-site implementation at the Scientific Assembly as assigned.

Ensure maintenance of electronic meeting files to include all information related to each meeting or event, such as function orders, meeting room inventory, sign orders, contracts, and records of room block coordination and tracking.

Create, edit, and proof promotional copy for print, web, and electronic marketing, ensuring that ACCME-required components are included; ensure that revisions are communicated to all pertinent staff (marketing, registration, etc.).

Maintain knowledge of ACCME Policies & Procedures to ensure compliance in the promotion and implementation of assigned educational meetings. Coordinate with the Educational Meetings Subcommittee and staff on the completion of ACCME documentation for assigned meetings and Virtual ACEP products.

Independently prepare effective and professional correspondence, including draft letters and memos to faculty and planners, and provide courteous, timely, and thorough customer service. Provide a list of staff traveling to events to ACEP’s travel agency and appropriate departments for assigned meetings; ensure revisions are communicated to all.

Follow all department protocols, including filing methods.

Develop and manage budgets for assigned line items; monitor monthly statements for accuracy.

Perform other duties as assigned by supervisor.

Relationships and Contacts

Reports to:

Senior Manager, Conventions & Meetings

Internal Contacts:

All staff

External Contacts:

Faculty, Educational Meetings Subcommittee, vendors, other medical associations, meeting registrants, members, and hotel and convention center personnel

Required Education and Experience

High school diploma or equivalent.

Three years of meetings/event experience, including exhibits, project management, meeting deadlines, balancing multiple priorities, and working with outside vendors such as travel agencies, hotels, and other suppliers.

MS Office with emphasis on Excel proficiency, proofreading, editing, and written/oral communications.

Ability to travel occasionally.

Ability to occasionally lift up to 50 pounds.

Other Desired Qualifications

Ability to function independently and with a minimum of supervision.

Experience working with medical meetings.

Excellent customer service skills.

Attention to detail.

Demonstrated organizational skills and ability to manage multiple competing priorities.

We are an equal opportunity and E-Verify employer who offers a competitive salary, an excellent benefits package, a retirement plan, and more.

Apply Now

Refine Your Search

meeting planner jobs in fort worth, tx

Meeting Planner

Director, Conference Logistics (Strategic Project Management)

Associate Director, Conferences Logistics

Manager, Associate Conference Engagement

Director of Catering and Conference Services

Conference Manager, Creative Journey and Branding

Senior Manager, Conferences Exhibit Operations

Sheraton FT Worth - Executive Meeting Manager OEM

Director, Conferences Operations (Process Improvement and Engagement)

Conference & Event Manager

Manager, Conferences (Process Improvement & Operations)

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Characteristic Duties and Responsibilities

Relationships and Contacts

Required Education and Experience

Other Desired Qualifications

We are an equal opportunity and E-Verify employer who offers a competitive salary, an excellent benefits package, a retirement plan, and more.

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