Top 9 Document imaging specialist Jobs in Fort Worth Tx

Post-Closing Documentation & Imaging Specialist
Susser Bank —Arlington, TX
- Mid-level
- Office
- 3 years
Quick Apply
8d
Associate Regulatory Affairs Specialist - Onsite
Medtronic —Fort Worth, TX
- $60,800 - $91,200 a year
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Health savings account
- Employee stock purchase plan
Admissions Specialist - Patient Access Services - PRN
Texas Health Resources —Fort Worth, TX
- Email
- Hospital
- High school diploma or GED
- Typing
- Paid parental leave
- Loan repayment program
8d
Admissions Specialist I
Texas Health Resources —Keller, TX
- Email
- Hospital
- High school diploma or GED
- Mentoring
- Loan repayment program
- Health insurance
23h
Mortgage Operations Specialist
Security State Bank And Trust —Fort Worth, TX
- Full-time
- Mid-level
- Office
- Finance
Quick Apply
13d
Post Board Maintenance Specialist
Two Harbors Investment Corp. —Coppell, TX
- Full-time
- Ability to walk for extended periods
- Research
- Mid-level
Patient Financial Specialist Lead - Patient Financial Services
Christus Health —Irving, TX
- Full-time
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- On-the-job training

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Post-Closing Documentation & Imaging Specialist

Susser Bank -
Arlington, TX

Quick Apply

Job Details

8 days ago

Qualifications

High school diploma or GED
Productivity software

Full Job Description

Position Summary

The Post-Closing Documentation & Imaging Specialist is responsible for the receipt, review, imaging, indexing, storage, and ongoing maintenance of all post-closing loan documentation. This position serves as the central control point for physical loan documents and electronic loan records, ensuring that documents are accurately maintained within the Bank's imaging platform, Synergy, note vault, and collateral files.

The specialist ensures that original documents are properly received, tracked, safeguarded, imaged, and retained according to Bank policy while supporting regulatory compliance, audit readiness, collateral perfection, and efficient loan servicing operations.

Primary Duties and Responsibilities

Physical Document Management

Receive, sort, review, and process incoming post-closing loan documentation.
Maintain control of original promissory notes, security instruments, guarantees, and other wet-signed documents.
Ensure required original documents are properly routed, tracked, and stored within the Bank's note vault or designated records storage location.
Monitor incoming recorded documents, title policies, UCC filings, insurance certificates, and other collateral-related items.
Perform periodic audits of physical loan files to ensure completeness and accuracy.
Coordinate retrieval and delivery of original loan documents for audits, servicing requests, legal matters, and examinations.
Maintain organized records storage systems and tracking logs.

Synergy Imaging Administration

Scan, upload, index, and validate loan documentation within Synergy.
Ensure all post-closing documentation is accurately classified using approved document types and indexing standards.
Review imaged documents for completeness, legibility, accuracy, and proper association to the borrower CIF or loan relationship.
Use Synergy imaging workflows to efficiently process documents from centralized document locations.
Add commentary and metadata where appropriate to improve retrieval and auditability.
Identify and resolve duplicate, misfiled, or incorrectly indexed documents.
Support document correction and deletion workflows in accordance with Bank policy and Synergy administrative procedures.

Post-Closing Documentation Review

Review funded loan files to ensure all required documentation has been received and properly imaged.
Validate that executed documents align with approved loan structures, boarding records, and post-closing requirements.
Track missing post-closing items and technical exceptions.
Work with Relationship Assistants, Closing Specialists, title companies, attorneys, insurance providers, and vendors to obtain outstanding documentation.
Follow up on missing recordings, title policies, UCC filings, insurance documents, and other collateral perfection items.
Maintain documentation exception tracking logs and reporting.

Compliance and Quality Control

Ensure loan documentation is maintained in accordance with Bank policies, regulatory requirements, and records retention standards.
Support internal audits, loan reviews, compliance reviews, and regulatory examinations.
Maintain confidentiality and security of customer information and loan records.
Assist with process documentation and procedure updates related to imaging and post-closing operations.
Recommend process improvements to reduce documentation exceptions and improve imaging efficiency.

Required Knowledge and Skills

Strong understanding of commercial, consumer, and real estate loan documentation.
Working knowledge of collateral documentation and perfection requirements.
Experience managing physical loan files and original document retention.
Strong attention to detail and ability to identify document discrepancies.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Ability to prioritize workloads and meet established service levels.
Proficiency with Microsoft Office applications.

Preferred Technical Experience

Jack Henry Synergy Imaging System.
Jack Henry Xperience.
Loan servicing or loan origination platforms.
Electronic document management systems.

Education and Experience

High School Diploma or equivalent.
Minimum two years of banking, loan operations, document imaging, records management, or post-closing experience.
Associate degree or equivalent banking experience.
Three to five years of loan operations, collateral operations, or post-closing documentation experience.
Experience with commercial lending documentation.

Susser Bank is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Susser Bank participates in E-Verify.

Experience

Required

2 year(s): Minimum 2 years banking, loan operations, document imaging or post-closing experience

Preferred

Loan servicing and loan origination platforms.
Experience Jack Henry Synergy Imaging System & Jack Henry Xperience

Education

Preferred

Associates or better

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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Refine Your Search

document imaging specialist jobs in fort worth tx

Post-Closing Documentation & Imaging Specialist

Associate Regulatory Affairs Specialist - Onsite

Admissions Specialist - Patient Access Services - PRN

Admissions Specialist I

Mortgage Operations Specialist

Post Board Maintenance Specialist

Patient Financial Specialist Lead - Patient Financial Services