General Responsibilities:
The Fleet Operations Coordinator is responsible for efficient fleet operations of the region or division. In collaboration with the Corporate Fleet team and local office administrators, coordinate adherence to compliance regulations, vehicle maintenance, and budget management.
Essential Roles and Responsibilities:
- Support the execution of current fleet objectives and assist local teams to ensure efficiency.
- Provide administrative support for the annual fleet budget request process, including gathering data and preparing documentation for vehicle ordering.
- Review upcoming/overdue registration renewals to minimize downtime and registration expenses. Provide guidance for required emissions testing and/or inspections within the area to assist with timely renewal in the region if there are excessively overdue.
- Coordinate movement of vehicles into and out of the area via trucking, as directed by the Fleet department.
- Track and help schedule routine repairs and preventative maintenance to promote vehicle reliability and reduce service disruptions.
- Assist local operations with scheduling fleet maintenance with 3rd party vendors.
- Review and approve monthly vehicle rentals, look for opportunities for vehicle transfers to cut down on rental costs within the region/division.
- Assist with processing purchase orders (PO’s) and invoices and coordinate with the corporate accounting department on daily information requests.
- Monitor monthly vehicle inspections for exceptions and coordinate with operations for necessary follow-up actions.
- Request insurance cards as needed.
- Assist with resolving vehicle registration issues by coordinating with internal departments and external agencies as needed.
- Review usage of company fuel card program and assist with compliance.
- Assist setting up equipment rentals such as forklifts, field equipment rentals.
- Assist with educating local operations with delivery of new vehicles processes.
- Help coordinate with local upfitters for the installation of required accessories (e.g., strobe lights, backup alarms, toolboxes) on fleet vehicles.
- Support review of DOT compliance in regard to vehicle requirements and driver qualifications if applicable to your operations.
- Responsible for the on-going development and administration of system reports – adapting to changing business imperatives.
- Participate in the day-to-day administration of the company’s vehicle and equipment telematics program, including device tracking and reporting support.
- Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
- Be responsible for maintaining quality standards on all projects.
- Perform other duties as assigned.
Requirements:
- Bachelor’s degree in business administration, finance, accounting or related field and 1 year fleet, procurement, or sourcing experience. Or, in lieu of a degree, 5 years’ related experience.
- Basic understanding of various vehicle classes.
- Experience in fleet operations, logistics coordination, or vehicle maintenance management preferred.
- Strong understanding of vehicle registration processes, emissions testing requirements, and DOT compliance standards.
- Proficiency with telematics systems, fleet tracking platforms, and Microsoft Office Suite (Excel, Outlook, Word)
- Ability to interpret and act on system-generated fleet and maintenance reports.
- Previous involvement in equipment rental coordination and inventory tracking.
- Experience supporting vehicle inspections and implementing corrective actions.
- Basic negotiating skills and understanding of procurement process.
- Experience and aptitude toward exceptional customer service.
- Good understanding of “Procure to Pay” process and ERP functionality.
- Valid driver’s license with acceptable violation history may be required.
About Us
Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 8,000 curious minds focused on solving engineering and technical challenges from more than 200 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace. Terracon was recognized as the #1 firm in Asbestos and Lead Abatement.
Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
EEO Statement Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.
