Top 18 Meeting planner Jobs in Fort Worth Tx

Meeting Planner
Promotional Products Association International —Irving, TX
- Weekends as needed
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Meeting Planner
American College of Emergency Physicians (ACEP) —Irving, TX
- Customer service
- Research
- Mid-level
- 401(k) matching
Sr Manager, Meetings and Events
American Airlines —Fort Worth, TX
- Extended hours
- Microsoft Excel
- Microsoft Outlook
- 3 years
- Health insurance
- Dental insurance
5d
Conference Planner, Creative Journey & Branding
Gartner —Irving, TX
- $50,000 - $74,000 a year
- Email
- Hybrid work
- Google Workspace
- Mid-level
- Residential
- Paid time off
- 401(k) matching
Conference Planner, Exhibit Operations
Gartner —Irving, TX
- $50,000 - $74,000 a year
- Email
- Hybrid work
- Inventory management
- Data analysis skills
- Mid-level
- Paid time off
- 401(k) matching
Manager, Associate Conference Engagement
Gartner —Irving, TX
- $70,000 - $104,000 a year
- Email
- Hybrid work
- 5 years
- Writing skills
- Residential
- Paid time off
- 401(k) matching
Director, Conference Logistics (Strategic Project Management)
Gartner —Irving, TX
- $107,000 - $161,000 a year
- Email
- Hybrid work
- Office
- Residential
- Analysis skills
- Paid time off
- 401(k) matching
14d
Manager of Event & Meetings
Pyramid Hotel Group —Westlake, TX
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Computer literacy
- Free parking
- Paid holidays
10d
Director of Catering and Conference Services
The Crescent Hotel Fort Worth —Fort Worth, TX
- Full-time
- Word processing
- Windows
- Hotel
14d
Conference Manager, Creative Journey and Branding
Gartner —Irving, TX
- $70,000 - $104,000 a year
- Email
- Hybrid work
- Google Workspace
- Microsoft Excel
- Residential
- Paid time off
- 401(k) matching
Associate Director, Conferences Logistics
Gartner —Irving, TX
- $93,000 - $140,000 a year
- Email
- Hybrid work
- Residential
- Analysis skills
- Bachelor's degree
- Paid time off
- 401(k) matching
4d
Senior Manager, Meetings & Events Procurement & Vendor Operations
Fidelity Investments —Westlake, TX
- Full-time
- 7 years
- Bachelor's degree
- Travel
Director, Conferences Operations (Process Improvement and Engagement)
Gartner —Irving, TX
- $107,000 - $161,000 a year
- Email
- Hybrid work
- Residential
- Analysis skills
- Bachelor's degree
- Paid time off
- 401(k) matching
Senior Manager, Conferences Exhibit Operations
Gartner —Irving, TX
- $81,000 - $122,000 a year
- Email
- Hybrid work
- Residential
- Analysis skills
- Bachelor's degree
- Paid time off
- 401(k) matching
Catering Sales & Conference Service Manager
Caravan Court —Arlington, TX
- Weekends as needed
- Writing skills
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Sheraton FT Worth - Executive Meeting Manager OEM
Aimbridge Hospitality —Fort Worth, TX
- Overtime
- Mid-level
- Hotel
- High school diploma or GED
- AD&D insurance
- Disability insurance
9d
Conference Center Director of Sales - Northlake, TX
LODGING HOST —Northlake, TX
- $40,000 - $60,000 a year
- Marketing
- Mid-level
- Hotel
- Health insurance
- Dental insurance
Quick Apply
10d

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Meeting Planner

Promotional Products Association International -
Irving, TX

Apply Now

Job Details

Full-time

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
401(k) matching
Flexible schedule

Qualifications

Teamwork
Multitasking
Microsoft Office
Attention to detail
Problem-solving
Organizational skills
Adaptability
Professionalism

Full Job Description

Meeting Planner

Location: Irving, TX

Reports to: Senior Manager, Events & Expositions

Job Summary:

The Meeting Planner is responsible for supporting the planning, organization, and execution of the association’s annual PPAI Expo and 4-5 membership Events throughout the year. This position requires strong attention to detail, organizational abilities, and proactive problem-solving skills to ensure seamless event execution.

Travel Requirements:

This role requires travel to support key events, including:

January: The PPAI Expo

May: North American Leadership Conference (NALC)

June: Women’s Leadership Conference (WLC)

September: Responsibility Summit

October: Leadership Development Conference (LDC)

Site Visits: Throughout, As Needed

Key Responsibilities:

Event Logistics (25%)

Manage meeting details, including food and beverage selections, audiovisual requirements, timelines, room diagrams, and onsite execution. Review BEOs, MEOs, and function orders with venues / vendors to ensure accuracy.

The PPAI Expo Logistics (25%)

Oversee meeting space assignment and allocation, ancillary space requests, and internal & external food and beverage orders. Coordinate billing, audiovisual needs, timelines, and room setups while working collaboratively to ensure seamless execution.

Event Onsite Support (15%)

Oversee setup and breakdown of events, ensuring all logistical components- such as AV, food and beverage, room sets, and venue logistics- are executed as planned.

Expo Onsite Support (15%)

Oversee onsite logistics, ensuring seamless execution across key meeting spaces, including but not limited to General Session, Breakout Rooms, Show Floor food and beverage activations, and internal functions. Maintain visibility throughout external meeting spaces, proactively addressing logistical challenges. Manage and guide 1-2 temporary meeting planners, ensuring all onsite coordination follows established plans.

Budget and Invoicing (5%)

Assist in budget development and expense tracking, ensuring all costs are property reconciled and aligned with financial objectives.

Milestone & Timeline Management (5%)

Maintain and track critical deadlines to ensure all key event milestones are met.

Other Duties as Directed (5%)

Participate in miscellaneous projects and assignments that support the Expositions & Events team.

Experience Requirements:

2+ years of experience in event management.

Knowledge, Skills and Abilities:

Exceptional Organizational & Time Management: Ability to multitask, prioritize effectively, and meet tight deadlines.
Attention to Detail & Adaptability: High attention to detail, problem-solving, and flexibility to handling onsite changes.
Effective Conflict Resolution & Problem Solving: Skilled in negotiation skill and strategic thinking to tackle challenges and resolve conflict efficiently.
Microsoft Office Suite Proficiency: Expertise in Outlook, Word, Teams, Excel, and PowerPoint.
Financial Management: Ability to budget, track expenses, and ensure cost-effective event execution.
Professional Customer Service: Maintain professionalism, communicate effectively in high-pressure situations

Specific Qualifications:

Independent and Proactive Work Style: Able to manage tasks efficiently, complete projects, and identify opportunities for process improvements.
Clear & Effective Communication: Comfortable working with both internal teams and external partners to ensure smooth coordination.
Team-Oriented & Composed Under Pressure: Works well in a collaborative environment and remains steady in fast-paced situation.
Flexible & Adaptable Approach: Maintains a positive attitude and adjusts effectively to changing needs.

Association-Wide Responsibilities & Values (expectations of everyone):

Provide honest and ongoing communication as needed to support success throughout the organization.
Meet established deadlines for all projects, reports and communications for all audiences both internally and externally.
Provide high-quality products, reports, communications and projects for all audiences internally and externally.
Be fair, consistent, responsive and supportive of leaders, staff, board members, members and vendors.
Help PPAI to continually seek improvement. Be prepared to personally manage changes taking place within PPAI and the industry.
Be empowered, accountable and responsible for your career success, actions, influence and impact upon the organization as a whole.
Foster cultural values, mission and overall organizational guidelines of PPAI.

Job Status:

FLSA Status (Exempt / Non-Exempt): Exempt
Compensation (Hourly / Salary): Salary
Job Status (Full-Time /Part-Time /Temp): Full-Time
Daily Schedule (Start time Flexible / Not Flexible): Flexible
Work Location: Position must work from HQ location with Hybrid Remote Work Model

Physical Activity:

Manual Labor & Heavy Lifting: Involves lifting, carrying, and positioning event equipment and materials
Frequent Walking & Active Movement: Extensive on-foot travel throughout event spaces to oversee setup and logistics
Dynamic Physical Tasks: Requires pushing, pulling, bending, and stooping to assist with setup and adjustments.
Prolonged Standing & Sitting: Alternates between stationary and active roles depending on event needs.
Endurance & Stamina: Long work hours, extended workweeks, and high-energy demands, especially during peak event periods.

Work Environment:

Office environment
Trade show floor or event venues
Temperature-controlled environment
Travel: Must be able to travel, work weekends, and long hours as event scheduling may require.

Job Type: Full-time

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Paid time off
Vision insurance

Application Question(s):

How many years of HubSpot or Similar program experience do you currently have?
Travel is required for this position, are you willing to travel?
What pay range are you seeking?
How many years of event management experience do you have?
Are you local and willing to work onsite multiple days per week at PPAI HQ in Irving, TX on a hybrid remote work schedule?
Are you authorized to work in the United States?

Work Location: Hybrid remote in Irving, TX 75038

Apply Now

Refine Your Search

meeting planner jobs in fort worth tx

Meeting Planner

Meeting Planner

Sr Manager, Meetings and Events

Conference Planner, Creative Journey & Branding

Conference Planner, Exhibit Operations

Manager, Associate Conference Engagement

Director, Conference Logistics (Strategic Project Management)

Manager of Event & Meetings

Director of Catering and Conference Services

Conference Manager, Creative Journey and Branding

Associate Director, Conferences Logistics

Senior Manager, Meetings & Events Procurement & Vendor Operations

Director, Conferences Operations (Process Improvement and Engagement)

Senior Manager, Conferences Exhibit Operations

Catering Sales & Conference Service Manager

Sheraton FT Worth - Executive Meeting Manager OEM

Conference Center Director of Sales - Northlake, TX

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