Top 6 Medical spa receptionist Jobs in Fountain Valley Ca

Front Desk Receptionist and Administrative Assistant
Laguna Beach Aesthetics —Laguna Beach, CA
- $3,000 a month
- Part-time
- Google Workspace
- Computer literacy
- Administrative experience
Quick Apply
Cosmetic Medical Office Receptionist
Amoderm —Irvine, CA
- Part-time
- Bilingual
- Data entry
- Communication skills
Quick Apply
Front Desk Coordinator (Medical Receptionist)
GREENLIGHT Chiropractic & Wellness Lab —Lake Forest, CA
- $23 - $25 an hour
- Full-time
- Background check
- Private practice
- In-person
- Health insurance
- Dental insurance
Quick Apply
Front Desk Administrative Assistant
Neuro Wellness Spa —Irvine, CA
- $22 - $25 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- HIPAA
- Paid holidays
- Disability insurance
Quick Apply

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Patient Coordinator/Front Desk at a Top Socal Medspa
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The main responsibility of this job is to provide top customer service to our clients, help the team with the daily administrative tasks, drive sales by…
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Senior Patient Consultant / Patient Coordinator - Luxury Medical Spa
South Coast Medspa —Newport Beach, CA
Job requires a high volume of daily texts and calls to inquiring leads and existing clients. The main responsibility of this job is to provide top customer…
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Front Desk Receptionist / Patient Experience Coordinator
Atlas Rising —Westerville, OH
Previous front desk, receptionist, customer service, sales support, or administrative experience preferred. Maintain a calm, clean, professional, and welcoming…
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Front Desk Receptionist and Administrative Assistant

Laguna Beach Aesthetics
Laguna Beach, CA

Quick Apply

Job Details

Part-time | Contract
$3,000 a month

Qualifications

Computer operation
Google Workspace
Google Sheets
Google Docs
Phone communication
Computer literacy
Client file management
Administrative experience
Clerical experience
Bookkeeping
File organization
Office phone management
Quality data entry
Office record organization
Customer data entry

Full Job Description

Position Summary:

We are seeking a dynamic and organized Front Office Receptionist to be the welcoming face of our single physician Medical Spa. In this vital role, you will manage front desk operations, provide exceptional customer service, and deliver consistent and quality administrative functions designed to achieve the evolving goals of the office and ensure smooth daily activities. Your energetic approach and strong organizational skills will help create a positive first impression for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a professional and friendly environment.

At Laguna Beach Aesthetics, front office success means more than answering phones and greeting patients. It means owning the patient experience, building systems that keep our schedule full, and helping our providers focus on what they do best: delivering exceptional care.

Employment Type: Long-Term Part-Time Contract Position

This is an ongoing, long-term part-time contract opportunity for a reliable, self-motivated professional who is interested in growing with the practice.

What Success Looks Like on Our Team:

Welcome every patient with warmth and professionalism
Deliver an exceptional service mindset at every interaction
Eliminate unnecessary administrative burdens from providers
Build and/or follow existing repeatable systems that create consistency
Continuously improve processes every day
Take ownership of the pateint experience by providing outstanding patient communication coupled with outstanding patient follow-through
Maintain an organized, clean, and efficient office
Work as one team with one shared goal: delivering outstanding patient care

Overview of Responsibilities

Greet visitors, clients, and vendors with professionalism and enthusiasm, ensuring they feel welcomed and valued
Answer the office phones promptly, efficiently, and courteously
Manage appointment scheduling and calendar coordination using appt and calendar management tools
Handle data entry, data management and data reporting tasks timely and accurately within spreadsheets, databases, and client management systems
Maintain organized filing systems for patient charts and other business records
Identify, provide and handle office management tasks such as ordering supplies, managing office equipment, and overseeing general administrative duties
Provide excellent customer support through phone communication and in-person interactions while demonstrating strong phone etiquette and professionalism
Confirm upcoming appointments through scheduled reminder texts and calls, and rebook cancellations from the waiting list to keep the schedule full
Manage patient check-in and check-out, including verifying medical history, confirming appointment prep, processing payments, and scheduling the next visit
Conduct outreach calls and texts to reconnect with patients who haven't visited recently and share current specials, packages, and referral offers
Track and update the patient rewards program and package/discount usage
Help plan and post daily social media content for the practice and its skincare line
Monitor and restock treatment room supplies and support inventory organization, audit and management practices
Help develop and submit in real time patient experience surveys and follow up on feedback received.
Provide administrative support as needed to the providers to ensure they are free to deliver the services only they are licensed to provide
Maintain responsibility for the office phone during assigned on-call periods between scheduled shifts, responding promptly to all incoming phone calls and text messages, managing daily patient communications including appointment reminders, monitoring appointment request platforms, and ensuring outstanding patient communication and follow-through.

Experience Needed

Proven clerical experience in an office environment with a focus on front desk or administrative support roles
Strong computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and familiarity with productivity software
Experience handling phones and providing exceptional customer service in fast-paced office settings
Knowledge of fundamental office management procedures including filing, data entry, bookkeeping basics, and calendar management
Comfort with patient outreach and communication systems (text, email, or call campaigns) is a plus
Demonstrated organizational skills with the ability to prioritize tasks efficiently while maintaining attention to detail

Join our small team that is dedicated to excellence to be at the heart of our daily operations! Your proactive attitude and technical proficiency will help us deliver outstanding service while fostering a welcoming environment for everyone who walks through our doors.

Pay: $3,000.00 per month

Application Question(s):

Do you have a LinkedIn? If so, please provide a link to it below.

Experience:

Receptionist: 1 year (Preferred)

Location:

Laguna Beach, CA 92651 (Preferred)

Ability to Commute:

Laguna Beach, CA 92651 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

medical spa receptionist jobs in fountain valley ca

Front Desk Receptionist and Administrative Assistant

Cosmetic Medical Office Receptionist

Front Desk Coordinator (Medical Receptionist)

Front Desk Administrative Assistant

Other jobs to consider

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