Top 12 Administrator ii Jobs in Frederick, Md

Administrative Specialist II - Public Information Act Coordinator
Frederick County Government —Frederick, MD
- $25.55 - $43.44 an hour
- Overtime
- High school
- Ability to walk for extended periods
- Word processing
- Wellness program
- Health savings account
2d
Administrative Officer Advisor 2 (Remote)
National Experienced Workforce Solutions —Fort Detrick, MD
- $65 an hour
- Part-time
- Remote
- Microsoft Word
- 5 years
- Windows
- Work from home
Quick Apply
Administrative Assistant II, Outpatient Clinic
Sheppard Pratt —Frederick, MD
- $20.60 - $22.28 an hour
- Addiction Medicine
- Mid-level
- Administrative experience
- 403(b) matching
- Mileage reimbursement
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ADMINISTRATIVE SPECIALIST II
State of Maryland - MDH Local Health - Washington County —Hagerstown, MD
- $49,214 - $63,669 a year
- Online Application
- Bilingual
- Customer service
- Military
5d
IT Specialist 1/IT Support Assistant, 2
Telos Corporation —Frederick, MD
- Full-time
- Customer service
- High school diploma or GED
- Driver's License
- Health insurance
- Dental insurance
Administrative Support II (Fort Detrick, MD)
Longeviti —Frederick, MD
- $41,000 - $47,000 a year
- Full-time
- Mid-level
- Organizational skills
- Communication skills
- Commuter assistance
- AD&D insurance
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Administrative Office Associate II - Athletics & ARCC
Hagerstown Community College —Hagerstown, MD
- $21.97 - $25.27 an hour
- Full-time
- Word processing
- Mid-level
- Office
Administrative Assistant 2 - Admissions
Mount St. Mary's University —Emmitsburg, MD
- From $16.50 an hour
- Full-time
- Inventory management
- Office
- Administrative experience
- Paid time off
Administrative Assistant 2 - Operations & Annual Giving
Mount St. Mary's University —Emmitsburg, MD
- $16.50 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid time off
Administrative Assistant 2 - Operations and Annual Giving
Mount St. Mary's University —Emmitsburg, MD
- $16.50 - $16.51 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply

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Administrative Specialist II - Public Information Act Coordinator

Frederick County Government -
Frederick, MD

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Job Details

Full-time
$25.55 - $43.44 an hour
2 days ago

Benefits

Wellness program
Health savings account
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Pension plan
Employee assistance program
Vision insurance
Life insurance

Qualifications

Computer operation
Phone communication
Basic math
In-person customer service
Employee relationship building
English
Administrative experience
High school diploma or GED
Typing
Legal compliance
Client interaction via phone calls

Full Job Description

JOB INFORMATION

Non-exempt (compensatory and/or overtime eligible); full-time; 40 hours per week; Monday – Friday; 8:00 a.m. – 4:30 p.m.; full-benefits

This is a civilian administrative position assigned to the Technology Section and is primarily responsible for overseeing and coordinating Public Information Act (PIA) requests. This position will ensure the timely and accurate processing, and fulfillment of public records requests in compliance with the Maryland Public Information Act (MPIA) and all relevant laws, regulations, and internal procedures. Supervision is received from the Technology/Training Commander.

NOTE: The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE:
Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.

11 days of Vacation leave with increase after 2 years of employment
15 days of Sick leave with unlimited annual carryover
11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays)
Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
Employee Health Center with no or low-cost primary and urgent care
100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
County and Employee funded Defined Benefit Pension Plan
- Vesting after 5 years of service
- Additional service credit for eligible previous public service, military service, etc.
Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
Generous Tuition Reimbursement Program
Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan

NOTE: Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year.

For more information, visit our benefits page on the Frederick County Government job opportunities webpage.

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

Serve as the Public Information Act (PIA) facilitator, responsible for reviewing requests and collaborating with internal teams to determine access to public records in compliance with the Maryland Public Information Act (MPIA)
Receive, review, prepare, edit, and disseminate information in response to MPIA requests submitted by citizens, journalists, and external entities
Administer the online records request system to review, assign, and fulfill incoming requests
Utilize internal record management systems to research and locate documents relevant to each request
Collaborate with other agency sections to identify, review, and compile records
Monitor mandated MPIA timeframes of all aspects of requests
Identify and redact confidential, privileged, private, or exempt information prior to release as needed
Consult with the Maryland Attorney General’s Office and/or the Frederick County Attorney’s Office on complex or sensitive requests
Compose and/or prepare formal response letters to requestors and others as needed citing MPIA law
Maintain and update departmental files, records, logs, and tracking spreadsheets to support operational accuracy
Ensure compliance with federal and state laws regarding transparency, confidentiality and release of information
Create, update and maintain computerized and manual files and filing systems, while complying with record retention policies
Review and prepare cost estimates relating to the reproduction of requested records
Handle cash transactions and maintain fiscal records related to public information dissemination
Perform various clerical duties necessary to operation (photocopy, file, prepare mailing labels, sort mail, etc.)
Prepare presentations and documents for meetings, as needed
Support program operations and assist with routine administrative tasks during special projects or departmental needs
Perform other related duties as required

To perform this job successfully, an employee must be able to perform all essential functions satisfactorily. Any employee's position may not be assigned all functions or equipment listed above, and the examples may not cover all functions or equipment that may be assigned. Reasonable accommodations may be provided to enable individuals with disabilities to perform their essential functions.

QUALIFICATIONS AND REQUIREMENTS

The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

High school graduation or the equivalency
Minimum 3 years of administrative support work experience

Substitutions for the above-listed required education and experience are an Associate’s Degree with 1 year of work experience as described above.

KNOWLEDGE/SKILLS/ABILTIES:
A successful incumbent operating in this role displays the following:

Knowledge of laws and regulations (MPIA and local government procedures)
Knowledge of overall Records Section operations
Strong clerical skills including the ability to accurately update and maintain manual and computerized files and filing systems
Ability to effectively access and utilize word processing and data management systems and equipment
Ability to work with sensitive information and maintain appropriate confidentiality
Knowledge of technology (i.e. computer, wireless devices, Internet)
Ability to organize work, determine priorities and complete assigned work with minimal supervision
Ability to maintain effective working relationships with staff, including interdepartmentally and the general public
Ability to manage various assignments; plan, organize, and prioritize workload and schedules to meet division needs
Ability to utilize various software applications and computer systems required of the position
Strong and effective spoken and written (English) communication skills
Ability to type efficiently, perform clerical duties, and data entry
Skilled in verbal and written communication
Basic mathematic skill to be used for basic budgeting
Skilled in phone etiquette
Skilled in customer service

PREFERENCE MAY BE GIVEN FOR:

Work experience in local or county government
Additional years of administrative support work experience
Work experience collaborating with other agencies
Work experience maintaining a file management and/or electronic data management system

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

While working in this position, the employee is required to constantly sit; frequently perform repetitive motions; occasionally walk, stoop, lift up to 20 pounds, push up to 40 pounds, pull up to 40 pounds, and reach; rarely climb and lift between 20-50 pounds
While working in this position, the employee is required to constantly work indoors; and rarely work outdoors

ADDITIONAL INFORMATION / EXAMINATION PROCESS

Available for some varied work hours to accommodate meetings or other departmental commitments
This position is subject to random drug testing
When considered under the Frederick County Employees Retirement Plan, this position is designated as "non-uniformed"

KIND OF EXAMINATION (may include):

1) An evaluation of training and experience
2) Related office skills testing
3) One or more interviews
4) A pre-employment background investigation
5) A pre-employment polygraph test (inquiries include criminal, credit, drug use and personal history)
6) A pre-employment drug test

Frederick County Government is committed to providing an inclusive work environment and complies with all applicable laws and regulations regarding workplace accommodation, including for individuals with disabilities. Applicants who require reasonable accommodation during the application and hiring process may contact the Talent Acquisition section of Human Resources. Inquiries about accommodations can be sent to [email protected]

Retirement Plan:
A defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non-Uniformed Plan (5 year vesting, effective 07/01/2024) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability.

Health Insurance:
County employees have a choice of two medical insurance plans, an In-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of active employment.

Dental Insurance:
Employees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employee's completion of 30 days of active employment

NOTE: Employees working 75% or greater of a 35 or 40 hour position are eligible for health & dental insurance.

Flexible Spending Accounts:
The Flex Spending plan allows employees to pay health and day care expenses with pre-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out-of-pocket medical expenses. The maximum contribution is $3,400 per year for Health Care Spending and $7,500 for Dependent Care Spending (work-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to: deductibles, co-payments, dental fees, chiropractors' services, and eyeglasses / contact lenses.

Life Insurance:
Employees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Supplemental Life Insurance is also offered to regular County employees. The plan allows employees to purchase individually owned term life insurance for themselves, their spouse, and their dependents.

Savings Plan - Deferred Compensation:
The County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement in either a pre tax or post tax (Roth) investment account. Contributions are invested at the employee's direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time. Contribution maximums are set each year by the IRS.

Educational Reimbursement Program:
County employees who have successfully passed their probationary period may apply for education reimbursement for courses that can improve or develop an employee's capabilities related to their current job or for a promotional opportunity within Frederick County Government. The benefit also covers the costs of job-related non-credit courses. If the employee receives a grade of at least a C, or successfully passes a non-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. If an employee doesn't remain employed with Frederick County Government for two years after a class is taken, the benefit needs to be reimbursed to FCG.

Employee Assistance Program:
This confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job-related issue or concern.

Leave
Annual Leave – Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows: Years of service days per year
0 – 2 years 11 days
2 – 10 years 17 days
10 + years 24 days

Sick Leave - Employees will earn sick leave at a rate of 15 days per calendar year.

Sick Leave may also be used for illness of an employee's child, dependent, spouse, parent or parent-in-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement.

NOTE: Regular benefited part-time employees earn annual and sick leave on a pro-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours.

Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, and Military.

Holidays:
The County observes 10 holidays every year and 11 are observed on years of General Elections.

For additional information on Frederick County Government's benefits package, please visit the Division of Human Resources website at www.FrederickCountyMD.gov.

All hires before January 1, 2012, will follow the all benefit and leave rules as described in the Personnel Rules amended October 3, 2013.

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administrator ii jobs in frederick, md

Administrative Specialist II - Public Information Act Coordinator

Administrative Officer Advisor 2 (Remote)

Administrative Assistant II, Outpatient Clinic

ADMINISTRATIVE SPECIALIST II

IT Specialist 1/IT Support Assistant, 2

Administrative Support II (Fort Detrick, MD)

Administrative Office Associate II - Athletics & ARCC

Administrative Assistant 2 - Admissions

Administrative Assistant 2 - Operations & Annual Giving

Administrative Assistant 2 - Operations and Annual Giving

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ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

QUALIFICATIONS AND REQUIREMENTS

ADDITIONAL INFORMATION / EXAMINATION PROCESS

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