Top 32 Executive coordinator Jobs in Frederick, Md

Administrative Coordinator
AstraZeneca —Gaithersburg, MD
- Word processing
- Mid-level
- Office
Administrative Coordinator, Cell Therapy Clinical Operations
AstraZeneca —Gaithersburg, MD
- $32.66 - $49.00 an hour
- Microsoft Outlook
- Customer service
- 5 years
- Health insurance
- Dental insurance
3d
Senior Administrative Coordinator, Cell Therapy Technical Operations (CTTO)
AstraZeneca —Gaithersburg, MD
- $33.50 - $50.26 an hour
- Microsoft Outlook
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
6d
Administrative Assistant-Project Coordinator (URGENT)
Allied Technologies and Consulting, LLC —Frederick, MD
- Full-time
- 5 years
- Mid-level
- Office
Office Administrator
Theradaptive —Frederick, MD
- $50,000 - $66,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Medical Coordinator
Maryland Oncology —Rockville, MD
- $24.78 - $38.13 an hour
- On call
- 5 years
- Medical office experience
- Mid-level
9d
GPS Executive Assistant
McDaniel College —Westminster, MD
- $45,000.00 - $70,312.50 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Health insurance
Chief Information Officer
Hood College —Frederick, MD
- $124,800 - $138,750 a year
- Online Application
- Computer Science
- ERP systems
- Master's degree
- Dental insurance
- Tuition reimbursement
Quick Apply
Administrative Assistant to the Vice President for Finance
Hood College —Frederick, MD
- $27,000 - $30,000 a year
- Part-time
- Microsoft Outlook
- Office
- Math
- Dental insurance
- Tuition reimbursement
Quick Apply
3d
Executive Assistant to the Vice President of Community and Inclusivity – Part Time
Hood College —Frederick, MD
- $26,100 - $29,000 a year
- Part-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
14h
Senior Congressional Engagement Specialist
BLN24 —Fort Detrick, MD
- SharePoint
- Senior level
- Communication skills
- Dental insurance
- Vision insurance
Service Operations Director - Evinova
AstraZeneca —Gaithersburg, MD
- $166,000 - $220,000 a year
- Online Application
- Hybrid work
- Office
- 8 years
- Bachelor's degree
- Paid holidays
- Health insurance
6d
Chaplain (Part-Time) - Federick, MD
Marketplace Chaplains —Frederick, MD
- Part-time
- Background check
- Nursing home
- Hospital
1st Shift Shipping and Receiving Coordinator, Central Fill, Health and Wellness Central Operations - Health and Wellness
Walmart —Frederick, MD
- $15.20 - $22.80 an hour
- High school
- Forklift
- Continuous improvement
- Paid jury duty
- Disability insurance
Manager of Development
Washington Co. Museum of Fine Arts —Hagerstown, MD
- $57,000 - $72,000 a year
- Full-time
- Hybrid work
- Background check
- Research
- Mid-level
- 403(b) matching
- Disability insurance
Quick Apply
Care Transition Coordinator
Adoration Health —Westminster, MD
- $80,000 - $90,000 a year
- Full-time
- RN License
- Physical & Rehabilitation Medicine
- Mid-level
Sales and Catering Coordinator
The National Conference Center —Leesburg, VA
- $22 an hour
- Overtime
- Background check
- Pass drug screening
- Mid-level
- Paid holidays
- Disability insurance
High School Cadet Instructor- Primary EMT (Emergency Services Instructor, Grade 20)
Montgomery County Government —Gaithersburg, MD
- $67,672 - $102,385 a year
- Email
- Classroom
- High school
- Mid-level
- Wellness program
- Paid parental leave
In Home Caregiver / Nursing Assistant / CNA
Right at Home Northern Virginia —Leesburg, VA
- $22.50 - $27.00 an hour
- Choose your own hours
- 1 year
- CNA
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Afternoon-Evening Childcare Provider
Epworth United Methodist Church —Gaithersburg, MD
- From $17 an hour
- Part-time
- Classroom
- Preschool
- In-person
Quick Apply

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Administrative Coordinator

AstraZeneca -
Gaithersburg, MD

Apply Now

Job Details

Qualifications

Stakeholder engagement
Business travel arrangements
Word processing
Spreadsheets
Executive administrative support
Visio
Customer inquiry handling
High school diploma or GED
Desktop applications
Productivity software
Managing executive calendars
Microsoft Project

Full Job Description

Location Gaithersburg, Maryland, United States Job ID R-257516 Date posted 01/08/2026

We are seeking an experienced Administrative Coordinator to support one of our key Vice Presidents within Global Respiratory and the Immunology team as part of the Biopharmaceutical Business Unit. The primary responsibility is for performing a variety of secretarial and project-oriented activities such as- complex calendar management, travel arrangements, event planning, vendor engagement and all executive level support activities. Specific accountabilities for budget management is also key.

Key Responsibilities:

Executive Representation: Respond on behalf of the Vice President to a variety of internal and external stakeholders, ensuring professionalism and effectively managing conflicting priorities.
Inquiry Management: Handle complex or escalated inquiries from other Personal Assistants and secretarial staff, serving as a subject-matter resource within the administrative team.
Calendar & Inbox Management: Manage senior managers' email accounts, schedule appointments, and respond to or redirect routine inquiries from internal and external sources.
Document Preparation: Accurately transcribe, type, format, and proofread a wide range of materials—including correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations—using word processing, presentation, graphics, and spreadsheet software.
Desktop Publishing: Utilize desktop publishing tools to create complex, high-quality documents that support departmental activities and executive communications.
Project Support: Provide specialized, project-based administrative support as required across multiple initiatives.
Meeting & Event Coordination: Coordinate internal and external meetings and conferences, including scheduling, arranging travel logistics for attendees, and organizing necessary amenities to ensure seamless execution.
Independent Judgment: Execute additional administrative tasks with autonomy, discretion, and sound business judgment.
Communications Distribution: Prepare and distribute documents, presentation materials, and official information releases to relevant stakeholders.
Mentorship: Coach and mentor less experienced secretarial and help desk staff, supporting their professional development and helping them resolve issues.
Workload Planning: Plan, organize, and schedule personal workload using digital tools to ensure timely and accurate completion of all activities.

Minimum Requirements (Essential)

High School Diploma required; Bachelor’s Degree preferred in a relevant field

5+ years of executive level admin support

Complex global travel and meeting coordination experience required

Demonstrated abilities to influence without authority

Interactions with Senior stakeholders

Strong organizational and time management skills with the ability to multitask

Advanced proficiency in Excel, PowerPoint, and Word, Visio and MS Project

Desirable Requirements

Large group coordination
Prior experience supporting multiple functional leaders
Ability to interact confidently with executives and employees at all levels
Ability to prioritize time critical assignments
Strong time-management skills

Preferred location is Gaithersburg, MD. Alternate site base is Cambridge.

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

Date Posted

02-ago-2026

Closing Date

23-ago-2026

Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and employees. In furtherance of that mission, we welcome and consider applications from all qualified candidates, regardless of their protected characteristics. If you have a disability or special need that requires accommodation, please complete the corresponding section in the application form.

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Refine Your Search

executive coordinator jobs in frederick, md

Administrative Coordinator

Administrative Coordinator, Cell Therapy Clinical Operations

Senior Administrative Coordinator, Cell Therapy Technical Operations (CTTO)

Administrative Assistant-Project Coordinator (URGENT)

Office Administrator

Medical Coordinator

GPS Executive Assistant

Chief Information Officer

Administrative Assistant to the Vice President for Finance

Executive Assistant to the Vice President of Community and Inclusivity – Part Time

Senior Congressional Engagement Specialist

Service Operations Director - Evinova

Chaplain (Part-Time) - Federick, MD

1st Shift Shipping and Receiving Coordinator, Central Fill, Health and Wellness Central Operations - Health and Wellness

Manager of Development

Care Transition Coordinator

Sales and Catering Coordinator

High School Cadet Instructor- Primary EMT (Emergency Services Instructor, Grade 20)

In Home Caregiver / Nursing Assistant / CNA

Afternoon-Evening Childcare Provider

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