Top 25 Intake coordinator Jobs in Frederick, Md

Intake Coordinator
The Ranch, Inc. —Frederick, MD
- $24 - $28 an hour
- Full-time
- Pass drug screening
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
9d
Patient Service Coordinator
MedStar Health —Frederick, MD
- $18.70 - $32.72 an hour
- Full-time
- BLS Certification
- Urgent Care
- High school diploma or GED
7d
Front Office Coordinator Float - Frederick, MD
Pivot Physical Therapy —Frederick, MD
- $15.00 - $23.50 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Paid parental leave
- Health savings account
Admissions Coordinator - Evening Shift
North Spring Behavioral Healthcare —Leesburg, VA
- $32 - $35 an hour
- Full-time
- LMFT
- Psychiatry
- Pass drug screening
Admissions Assistant
Asbury Communities —Gaithersburg, MD
- $20 an hour
- Part-time
- Skilled nursing facility
- HIPAA
- Office
- Paid holidays
- Health insurance
Quick Apply
3d
Coordinator of Community Services
Optimal Health Care Inc —Gaithersburg, MD
- $28 - $29 an hour
- Weekends as needed
- Hybrid work
- CPR Certification
- HIPAA
- Mid-level
- Mileage reimbursement
- AD&D insurance
Quick Apply
1d
Surgical Coordinator
The Centers for Advanced Orthopaedics LL —Hagerstown, MD
- Anatomy knowledge
- Surgery
- Heavy lifting
Quick Apply
Client Services & Operations Coordinator — Early Career Growth Track
PosAbilities Center —Leesburg, VA
- From $23 an hour
- Part-time
- Hybrid work
- Writing skills
- Office
- High school diploma or GED
- Professional development assistance
- Flexible schedule
Quick Apply
Community Health Worker Level 2
Life & Discovery Inc —Frederick, MD
- $48,000 - $52,000 a year
- Weekends as needed
- HIPAA
- English
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Front Office Administrative Coordinator / Patient Access Specialist
BornFree Wellness Centers Of America —Germantown, MD
- $18 - $24 an hour
- Full-time
- Background check
- Private practice
- Addiction Medicine
- Paid training
- Health savings account
Quick Apply
1d
Volunteer Coordinator- Capital Caring Health
Capital Hospice dba Capital Caring —Washington, DC
- $21.19 - $31.54 an hour
- Full-time
- Bilingual
- Background check
- Bachelor of Science
Quick Apply
Front Office Coordinator - Westminster (PC), MD
Pivot Physical Therapy —Westminster, MD
- $15.00 - $23.50 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Paid parental leave
- Health savings account
Care Coordinator
Better Morning( Behavioral Health Services) —Ashburn, VA
- $22 - $25 an hour
- 8 hour shift
- Psychiatry
- Customer service
- Bachelor of Science
Quick Apply
6d
DDA - Employment Specialist
Opportunities Inc —Gaithersburg, MD
- $26.50 an hour
- Full-time
- Clean driving record
- Mid-level
- High school diploma or GED
Quick Apply
Care Coordinator
Better Morning, Inc. —Ashburn, VA
- $22 - $25 an hour
- 8 hour shift
- Bachelor of Science
- Bachelor's degree
- In-person
Quick Apply
Certified Medication Technician - Med Tech
Fahrney Keedy Memorial Home —Boonsboro, MD
- $17.00 - $21.50 an hour
- Part-time
- Vital signs
- No high school diploma
- English
Quick Apply
Program Manager – Employment Services
ECHO —Leesburg, VA
- $65,000 - $85,000 a year
- Full-time
- Business development
- Bachelor's degree
- Mentoring
- Paid holidays
- Health insurance
Quick Apply
14d
CNA1
Fahrney Keedy Memorial Home —Boonsboro, MD
- $21 - $25 an hour
- Weekends as needed
- Skilled nursing facility
- BLS Certification
- HIPAA
Quick Apply
Geriatric Nursing Assistant - GNA - CNA1
Fahrney Keedy Memorial Home —Boonsboro, MD
- $19 - $25 an hour
- 12 hour shift
- Nursing home
- Ability to walk for extended periods
- Computer literacy
Quick Apply
GNA /CNA1 - GERIATRIC NURSING ASSISTANT
Coffman Nursing Home —Hagerstown, MD
- $19 - $25 an hour
- Part-time
- Nursing home
- BLS Certification
- HIPAA
Quick Apply

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Intake Coordinator

The Ranch, Inc.
Frederick, MD

Quick Apply

Job Details

Full-time
$24 - $28 an hour
9 days ago

Benefits

Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Snacks provided
Vision insurance
Food provided

Qualifications

Health screenings
TJC
Phone inquiries
Healthcare directives
Client onboarding
Bachelor's degree in social work
Electronic health records (EHR) management
Phone communication
Medical insurance coverage verification
LMSW
Intake
Substance use assessment
Substance use treatment centers
Client inquiry handling
Regulatory compliance
Bachelor's degree in psychology
Associate's degree in psychology
HIPAA
Care documentation
Mid-level
Certified Medication Technician
Outpatient experience
Background check investigation techniques
Medical scheduling
Healthcare referral management
Records management
Data management
Associate's degree in social work
Care coordination meetings experience
Psychology

Full Job Description

Benefits:

401(k)
Competitive salary
Dental insurance
Free food & snacks
Free uniforms
Health insurance
Paid time off
Training & development
Tuition assistance
Vision insurance
Wellness resources

JOB DESCRIPTION – INTAKE COORDINATOR

ASAM Level 3.1 Residential & ASAM Level 1.0 Outpatient Services

Education & Licensure Requirements (Maryland)

Minimum requirement (one of the following):

Associate’s or Bachelor’s degree in Human Services, Psychology, Social Work, or related field preferred
Experience in behavioral health intake, admissions, or substance use disorder programs

Preferred qualifications:

CAC-AD (Certified Associate Counselor–Alcohol and Drug)
ADT (Alcohol and Drug Trainee) under supervision
LGPC or LMSW (preferred clinical pathway)

Community Health Worker (CHW) certification (Maryland or equivalent approved training)
Certified Medication Technician (CMT) certification (Maryland Board of Nursing approved)
Medical Assistant certification or equivalent healthcare support experience

Reports To

Program Director

Position Summary

The Intake Coordinator is responsible for managing all aspects of client admissions including screening, eligibility determination, insurance verification, ASAM level-of-care placement, documentation, and coordination with internal and external providers. This role ensures timely access to care, regulatory compliance, and accurate onboarding into ASAM Level 3.1 Residential and ASAM Level 1.0 Outpatient programs.

Core Duties and Responsibilities

1. Inquiry Management & Referral Coordination

Review applications and website/email inquiries daily (info email inbox monitored continuously)
Contact referring agents for clinical documentation upon receipt of referral
Take and respond to intake/referral inquiry calls
Coordinate with external agencies regarding admission decisions
Notify agencies of acceptance or denial decisions
Coordinate denial discussions with Clinical Supervisor when needed
Ensure clients arrive with medications and required discharge documentation

2. Screening & Intake Scheduling

Schedule screening appointments with potential admissions
Conduct video clinical screenings (60-minute sessions in EHR)
Review screening responses for accuracy, grammar, and completeness
Complete interpretive summaries after screening
Schedule screenings primarily Monday, Tuesday, Thursday, and Friday afternoons

3. Intake Clinical Process (Admission Day Workflow)

Conduct full intake admissions (30–45 minutes) including:

Consent to treatment
ROI documentation
Initial treatment plan
Emergency contacts
Advance Healthcare Directives (AHCD)
Admission forms and assessments
- Identify immediate client needs (clothing, cell phone, essentials)
- Split intake admissions across Tuesdays and Wednesdays based on volume
- Ensure timely completion of all intake encounters

4. Insurance Verification & Eligibility (EVS/EHR)

Run EVS eligibility for new clients and upload into EHR
Run EVS updates for current clients (MCO changes/redeterminations)
Upload and maintain insurance documentation in EHR
Provide updated caseload and insurance data to Anchor and CTR weekly (Monday/Tuesday mornings)

5. Background & Registry Screening Compliance

Conduct National Sex Offender Registry checks and upload into Ritten
Conduct Maryland Sex Offender Registry checks
Conduct Maryland Case Search checks for all clients
Conduct out-of-state case searches when applicable
Document all findings in EHR prior to admission approval

6. Clinical Coordination & Communication

Coordinate intake scheduling with Clinical Supervisor, Education & Training Coordinator, and residential leadership
Send intake updates to treatment team after completion of admissions (Tuesday/Wednesday afternoons)
Participate in treatment team meetings regarding upcoming admissions (Thursdays)
Participate in client care team meetings (as scheduled)
Coordinate follow-up when clients arrive without medications or required items

7. Data Management & Reporting

Maintain accurate intake logs and admission tracking systems
Complete CTR intake forms for upcoming admissions
Upload all intake documentation into Ritten/EHR
Ensure accuracy and completeness of all intake records

8. Monitoring & Compliance Activities

Monitor client drug screening status and medication compliance twice weekly
Ensure intake compliance with ASAM criteria and program admission standards
Maintain confidentiality and HIPAA compliance at all times
Ensure all intake documentation meets Joint Commission and COMAR requirements

9. Training & System Requirements

Complete Relias or required training modules when due
Maintain competency in intake systems, Ritten, EVS, and registry platforms
Participate in ongoing onboarding and compliance training

10. Program Development & Community Coordination

Develop and maintain relationships with referral agencies and community partners
Expand external referral networks to support client access to care
Provide updates and communication to referring agencies regarding client status

Scheduling Summary

Daily Tasks:

Monitor inquiries, emails, and referral submissions
Run background checks and insurance verification
Conduct screenings and intake coordination activities

Weekly Tasks:

Provide caseload/insurance updates (Monday/Tuesday mornings)
Send intake summaries to treatment team (Tuesday/Wednesday afternoons)
Coordinate CTR intake forms and updates
Attend treatment team and client care meetings (Thursdays)

As Needed:

Intake admissions and emergency screenings
Insurance updates and EVS rechecks
Agency coordination and denial discussions
Medication intake coordination issues

Other Duties

Other duties as assigned by Executive Leadership or designee

Quick Apply

Refine Your Search

intake coordinator jobs in frederick, md

Intake Coordinator

Patient Service Coordinator

Front Office Coordinator Float - Frederick, MD

Admissions Coordinator - Evening Shift

Admissions Assistant

Coordinator of Community Services

Surgical Coordinator

Client Services & Operations Coordinator — Early Career Growth Track

Community Health Worker Level 2

Front Office Administrative Coordinator / Patient Access Specialist

Volunteer Coordinator- Capital Caring Health

Front Office Coordinator - Westminster (PC), MD

Care Coordinator

DDA - Employment Specialist

Care Coordinator

Certified Medication Technician - Med Tech

Program Manager – Employment Services

CNA1

Geriatric Nursing Assistant - GNA - CNA1

GNA /CNA1 - GERIATRIC NURSING ASSISTANT

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